MINUTES
Governing Board of Directors
Tuesday, September 30, 2003
Directors Present: Marilyn Bittenbender Richard Spano
Ron Hurst Ken McRae
Mike McGrew David Ambler
Judy Anderson Jean Milstead
Jane Eldredge Erv Hodges
Elizabeth Sheils
Directors Absent: Judy Long O’Neal, notified David Johnson, notified
Staff Present: Pat Roach Smith, Community Development Director
Marilyn Sell, Recording Secretary
Later Joined By: Deborah Steinberg, Medical Director
Frank Shontz, Donor of Nancy’s House
Trish Stucky, Director of Adult Services
I. Marilyn Bittenbender called the meeting to order at 7:00 a.m. with a quorum present.
II. Consent Agenda: August 26 minutes, August Financials and two Good Friend (Donny Keen and Eric Vonmerveldt) nominations made up the Consent Agenda.
MIKE MCGREW MOVED TO ACCEPT THE CONSENT AGENDA; DAVID AMBLER SECONDED THE MOTION. MOTION CARRIED.
III. Public Comment: None
IV. Consider for Action
The following language was approved by the Governing Board.
Article III
Trustees
The governing body of The Endowment Trust Fund shall consist of ten (10) voting trustees as follows:
Six (6) trustees shall be nominated by the Trustees of the Endowment Trust and appointed by the Governing Board of Directors. These six (6) Trustees shall not be members of the Governing Board of Directors of the Center. Successors shall be nominated by the Trustees and Approved by the Governing Board. Trustees shall be eligible to succeed themselves for a second three (3) year term, at the expiration of which they shall be ineligible for re-election for a period of one (1) year. Trustees shall continue to serve until their successors are duly appointed.
Final approval and a clean copy for the Board Manuals will take place at the next meeting of the Governing Board.
V. Review and Comment
Inpatient Psychiatric Services. Deborah Steinberg joined the meeting briefly. Points of discussion:
· Meet with City and County, i.e., Marilyn Bittenbender and David Johnson with Craig Weinaug and Bob Johnson; and, then with Mike Wildgen and David Dunfield.
· City and/or County have never provided funds for this before.
· Conduct a community needs survey.
· Determine the cost per bed.
· A BNC / LMH face-to-face should be scheduled before meeting with the Commissions.
· What are alternatives to closing the unit?
· Demonstrate the number of people / agencies a person in crisis may encounter if hospital unit not available.
· Ask private practice docs to agree to take one patient quarterly.
· How are other CMHCs dealing with / without an inpatient psychiatric unit nearby?
The board agreed nothing further should be done until David returns.
Nancy’s House. Trish Stucky and Frank Shontz joined the discussion. Pat RS provided a brief history.
Three years ago Dr. Shontz donated his family home to the Bert Nash Center with the request it be called Nancy’s House in memory of his wife; and, that the house be used in a ‘cutting edge’ way, i.e., for rehabilitation / transitional living. There is concern the house does not generate much recognition for Nancy, clients are not moving in and out as anticipated, and it is costing the Center money. Pat and Trish are proposing the house be sold and the interest on the proceeds be used to fund ‘cutting edge’ training for mental health professionals. Points discussed if we keep the house:
· Use the house for CRO.
· Keep the house—rent it until we’re sure we have no use for it.
· Would three people in the house make ends meet financially?
· Have we conducted the current program long enough to know it does not work?
· Have the house reinspected and prepare a budget showing what it would take to maintain the house.
· There is grant money available to maintain a home as Nancy’s House is currently being used, i.e., roofing materials, siding, house paint.
· Being landlord and service provider not an ideal situation.
· The Board wants to remain faithful to the original intent of Dr. Shontz’ gift.
·
Points discussed if we sell the house:
· Implement a ‘cutting edge’ training and education program that would bear Nancy’s name.
· Establish an advisory group that would include Frank to oversee the program, i.e., select topics and speakers.
· Invite mental health professionals statewide and offer CEUs.
· Send staff out for training opportunities when appropriate.
· Every other year offer a community wide educational summit.
· Bring in well-known speakers.
· Publication of proceedings a natural byproduct of an education program.
Trish pointed out we have funding streams for housing. We have landlords calling the Center with apartments and homes to rent to our clients. We have no funding stream for staff education.
The board will ask David to provide accurate numbers on Nancy’s House’ current situation before any decision is made.
Other
Pat RS reported on the recent Evening With Coach Fam & Friends event. The unconfirmed amount the Center made on the event is $52,549.
In addition, Lawrence Own Your Own opened on Friday, September 26. The Center hopes to make $4 to $4,500 from the proceeds of this event.
VI. CEO Report. There were no questions or comments.
VII. Adjourn.
The meeting adjourned at 9:00 a.m. The next meeting will be on Tuesday, October 28 beginning at 7:30 a.m., BNC Board Room.
Approved: ______________________________ Date: _______________
MINUTES
Governing Board of Directors
Tuesday, October 28, 2003
Directors Present: Marilyn Bittenbender David Johnson
Ron Hurst Judy Long O’Neal
Mike McGrew David Ambler
Judy Anderson Jean Milstead
Jane Eldredge Erv Hodges
Elizabeth Sheils
Directors Absent: Ken McRae, notified Rick Spano
Guest Observer: Chris Orlando, Lawrence H.S. Student Government Representative
Staff Present: Marilyn Sell, Recording Secretary
VIII. Marilyn Bittenbender called the meeting to order at 7:32 a.m. with a quorum present. Chris Orlando was welcomed and introduced to the Governing Board.
IX. Consent Agenda: September 30 Minutes and September Financials made up the Consent Agenda.
ERV HODGES MOVED TO ACCEPT THE CONSENT AGENDA; MIKE MCGREW SECONDED THE MOTION. MOTION CARRIED.
X. Public Comment: None
XI. Consider for Action
Trust Document. Final approval was required for this document.
JANE ELDREDGE MOVED TO APPROVE THE AMENDED TRUST DOCUMENT; JEAN MILSTEAD SECONDED THE MOTION. MOTION CARRIED.
Marilyn Sell will send each Governing Board and Endowment Board member a finally approved copy of the Trust Document.
Staff Recognition at Holiday Time.
JUDY ANDERSON MOVED THE CENTER CLOSE AT 3:00 P.M. ON DECEMBER 24 AND BE CLOSED ALL DAY ON FRIDAY, DECEMBER 26 IN RECOGNITION OF BNC STAFF’S GOOD WORK IN 2003. DAVID AMBLER SECONDED THE MOTION. MOTION CARRIED.
David will notify staff of this gift from the Governing Board. Some flexibility will be given for staff who cannot or would prefer not to be off on December 26 in exchange for another day in December.
David presented staff’s request to exchange closing on President’s Day, 2004 for closing instead on January 2, 2004.
ERV HODGES MOVED TO EXCHANGE THE PRESIDENT’S DAY HOLIDAY, 2004 FOR JANUARY 2, 2004. MIKE MCGREW SECONDED THE MOTION. MOTION CARRIED.
2004 Public Policy Goals. David prioritized his top three goals from the list of 10 in the 2004 Public Policy Goals set by the Association of Community Mental Health Centers of Kansas, Inc. (1) The Association Supports Increased Funding Opportunities for Community-Based Crisis Stabilization Services and Local Inpatient Care. (2) The Association Supports Flexibility in Medicaid Service Definitions and a Broad Benefit Package to keep the Medicaid Program Current with Modern Research and Approaches in the Mental Health Field. (3) Principle Responsibility for Providing Community-Based Mental Health Services for Children and Youth in the Child Welfare System Should Rest with the CMHC.
Discussion: ►Meet between now and January 1 with our State Legislators. ►Include City and County Officials in the meeting with the Legislative Delegation. ►Any value to combining other service providers in this meeting with our Legislative Delegation? ►Prior to a meeting with the Legislators, board members should be familiar with the Policy Goals. Email David Johnson with questions / comments / talking points.
It was determined the November 25 meeting of the Governing Board be rescheduled to December 4 at 4:00 p.m. and invite the Legislators to come at 4:30 p.m.
V. Review & Comment.
CEO Evaluation Form Review. Marilyn Sell will email as well as send hard copies of the current CEO Evaluation Form and the CEO job description to the Directors for their review. Recommended changes should be forwarded to Marilyn Bittenbender. A revised form will be distributed the week of November 24 for completion and discussion at the January board meeting.
VI. CEO Report.
Board Retreat Summary: David asked the board review the summary and provide him with their comments. The summary will be incorporated into the Strategic Plan.
David distributed information on SB1194 for the board’s review. The Senate Judiciary Committee past the “Mentally Ill Offender Treatment and Crime Reduction Act of 2003,” out of Committee and sent it on for consideration by the full Senate. David pointed out this bi-partisan recognition is long overdue and encouraged directors to contact their Senator and thank them for their support.
Other. Marilyn Bittenbender shared information the Executive Committee determined necessary before making a decision about Nancy’s House. ►How much exploration has been done to add another person to the Nancy’s House household? ►How much is the current program costing to run? ►How much is it likely to cost over a long period of time? ►What are anticipated major repairs to the house? ►In the next few years will there be a need for Nancy’s House as it is currently being used or a need for alternative housing for which it could be used?
Additional information is needed should the house be sold and an Education Series implemented. ►Propose a name for the series profiling Nancy Shontz. ►What would a yearly calendar of events look like? ►For what, specifically, will the money be used?
Ron Hurst asked that two items be added to the list of information needed. (1) Potential revenue generated by an educational series; and (2) a fail-safe system that insures the money from Nancy’s House be used for no other purpose than what it is intended.
Marilyn stressed the importance for the Board to agree unanimously on whatever decision is made; and, keep in mind future gifts and the management thereof.
The Executive Committee also discussed Closing the Inpatient Unit. ►David and Gene Meyer meet to discuss the hospital’s master plan. ►Involve the County Commission in next steps. ►Talk with County Commissioner Bob Johnson—find out what he thinks. Bob is already asking some tough questions. ►Are Federally Qualified Centers a threat? ►What cost if BNC were to provide inpatient psychiatric services alone? ►What is the cost to the community with the unit closed? Prepare an antidotal chronology of events.
VII. Adjourn. The meeting adjourned at 9:00 a.m. The next meeting will be on Thursday, December 4 at 4:00 p.m. in the Community Building second floor conference rooms.
Approved: ______________________________ Date: _______________
MINUTES
Governing Board of Directors
Tuesday, December 4, 2003
Directors Present: Marilyn Bittenbender David Johnson
Ken McRae Judy Long O’Neal
Mike McGrew David Ambler
Rick Spano Jean Milstead
Erv Hodges Elizabeth Sheils
Directors Absent: Judy Anderson, notified Jane Eldredge, notified
Ron Hurst, notified
Staff Present: Pat Roach Smith, Chief Operations Officer
Scott McMichael, Community Development Director
Marilyn Sell, Recording Secretary
XII. Marilyn Bittenbender called the meeting to order at 4:10 p.m. with a quorum present.
XIII. Consent Agenda: October 28 Minutes and October Financials made up the Consent Agenda.
DAVID AMBLER MOVED TO ACCEPT THE CONSENT AGENDA; JEAN MILSTEAD SECONDED THE MOTION. MOTION CARRIED.
XIV. Public Comment: None
XV. Review and Comment
Introduce Scott McMichael. Marilyn Bittenbender welcomed Scott McMichael. When asked what Scott has learned about BNC during his orientation he replied that he was somewhat taken aback by the huge number of lives touched by BNC. Marilyn congratulated Pat Roach Smith on her recent promotion.
CEO Evaluation. Marilyn Bittenbender asked if there were any more comments / suggestions for revisions to the current CEO Evaluation Form. All agreed it is not a great form but appears no one has a better form. Marilyn will meet with David to consider changes to the form. At the Board meeting in December the form will be distributed to be completed and returned by the January Board meeting.
XVI. Consider for Action
Budget. Both the Finance Committee and the Executive Committee reviewed and approved to go to the full Board the 2004 Budget that includes up to a 4% merit increase for staff and which also includes a COO position. Questions / discussion included:
* How reliable is receiving the County money designated in the budget? David answered he is very confident.
* Will BNC receive $400K increase in fees next year? David answered, “we will have to monitor this closely.”
* How long since BNC has fully funded depreciation? We did last year and will this year. Prior to last year it had been several years.
* How will State legislation / education impact us? No one knows.
* Why the $9K loss in the Endowment Trust? Market loss.
* Is it typical for others facilities to pass a deficit budget? Often the numbers are very close.
* Will the 2004 software purchase bear fruit in 2004? No, it will be further down the road. The software is not the big expense—it’s the staff training time.
JEAN MILSTEAD MOVED TO APPROVE THE 2004 BUDGET AS PRESENTED; DAVID AMBLER SECONDED THE MOTION. MOTION CARRIED.
Pat Roach Smith conferred with Frank Shontz and prepared a report responding to the questions / concerns raised by the Governing Board at their meeting in October about Nancy’s House. Pat noted one correction on page four the last paragraph of her report should read 5% of a 3year rolling average. Marilyn Bittenbender asked the Board review this report and be prepared to discuss it at the December 30 meeting.
Marilyn Bittenbender circulated a number of thank yous received from BNC staff re the Board’s gift of a day off. She also circulated a very complimentary letter of resignation from Beverly Rosenfeld, a long time member of the Investment Advisory Committee.
VI. Adjourn. The meeting adjourned at 4:40 p.m. to meet with the legislative delegation. Today’s meeting is technically the November meeting. The next meeting will be on Tuesday, December 30 at 7:30 a.m.
Approved: ______________________________ Date: _______________