MEMORANDUM

 

To:

Dave Corliss

 

Asst. City Manager

 

 

From:

Debbie Van Saun

 

Asst. City Manager

 

 

Re:

Airport Improvement Project 3-20-0047-11

 

 

Date:

July 27, 2004

 

Please place the following item on the City Commission agenda for consideration at their August 3, 2004 meeting:

 

Airport Improvement Project

Project Status.  Construction bids were opened on July 20th for Schedules I, II, and III for the Runway 1-19 Reconstruction Project.  Attached please find recommendations from ADG, the City’s engineering consultant, to award the contracts to the low bidders as follows:

 

Work Scope                                                  Vendor                      Bid amount

Schedule I

Rehabilitate Runway 1-19                               ESS, Inc.                 $782,110.75

Schedule II

Replace Runway 1-19 Lighting System             ESS, Inc.                     83,085.00

Schedule III

Install Runway 1-19 PAPI and REIL Systems    ESS, Inc.                   116,705.00

 

A breakdown of the total project costs, to be used in calculating the FAA grant application is as follows:

 

                   Design phase services                         $72,300

                   Bidding phase services                           8,600

                   Construction phase services                  99,890

                   Subtotal engineering services              180,790

 

                   Construction Schedule I                      782,110

                   Construction Schedule II                      83,085

                   Construction Schedule III                   116,705

                   Subtotal construction                          981,900

 

                   TOTAL PROJECT COST            $1,162,690

 

Project Funding.  Staff is in the process of making application for an FAA Grant to fund as many of the construction schedules as possible.  The percentage rate of funding participation for this project is 95/5 for FAA/City, respectively.  Bonding authority for this project was established via Resolution 6311, adopted by the City Commission May 2, 2001 for this and other previously completed airport improvement projects.

 

Commission Action.   Staff concurs with ADG’s recommendation of bid award.  Therefore, we seek City Commission approval to authorize the City Manager to enter into a contract with ESS, Inc. for $981,900 pending FAA grant approval.  If all three (3) schedules are approved by the FAA and subsequently funded, the City’s share of the construction costs would be $49,095. 

 

c:       Mike Wildgen, City Manager

          Ed Mullins, Finance Director

          Chuck Soules, Public Works Director

          Aviation Advisory Board

          Chuck Kellerman, ADG, Inc.

 

att.