City of Lawrence

Finance Department

MEMORANDUM

DATE:	October 7, 2004
TO:	Mike Wildgen
	City Manager
FROM:	Alan D. Landis
	Purchasing Specialist

On October 5, 2004, the City of Lawrence opened proposals for the following:  

Bid#0429 – Golf Car Lease – Parks and Recreation

VENDOR	TOTAL  BID
E-Z-GO, Bid A	$  46,197.30
E-Z-GO, Bid B	42,466.96
E-Z-GO, Bid C	48,623.48
E-Z-GO, Bid D	45,032.98
M & M Golf Cars, LLC	53,237.94

Parks and Recreation requested bids for golf car leasing consisting of 60 golf cars and 10 utility vehicles.  The existing four year lease is up in November, 2004.  The price shown above reflects the price for a one year lease that is renewable for an additional three years providing funds are available.  We have the option of paying over a 6 month period from May – October as we have done in the past.  The option of paying over a 6 month period costs an additional $488.12 totaling $42,955.08

In addition there is a maintenance agreement option of $2450.00 annually or $35.00 per unit, which provides weekly maintenance from May- October. We recommend accepting this maintenance option. 

The existing leased units would be returned to E-Z-Go.  We would enter into a four year lease for these carts and would have the option to purchase the units at the end of the four years or return and bid a new lease/ purchase arrangement.

Recommendation Action:

Approve bid from E-Z-Go for golf car lease and maintenance agreement in the amount of $45,405.08 (Municipal Golf Course Fund)

cc:	Dave Corliss	Fred DeVictor	Diane Trybom
	Frank Reeb	Jim Kane	Debbie Van Saun
	Bobbie Walthall	Kerry Golden