| 1st Year | 2nd Year | 3rd Year | Equipment | Total 3-Year | Phone | In-Person | Customization | ||
| Proposed$ | Proposed$ | Proposed$ | & Software $ | Estimated Costs | Training | Training | Rate | ||
| PCRecruiter (Database) | $ 21,500.00 | None | None | $ 21,545.00 | $ 43,045.00 | (1) | $80 / hour | $1,250 / Day + Exp. | $170 / hour |
| Smart Search Online (ASP) | $ 19,200.00 | $ 13,800.00 | $13,800.00 | $ 3,841.00 | $ 50,641.00 | (2) | Included | Not Stated | $200 / hour |
| PeopleAdmin (ASP) | $ 22,000.00 | $ 17,000.00 | $17,000.00 | $ 3,841.00 | $ 59,841.00 | (3) | Included | $5,000 | Unknown |
| SonicRecruit (ASP | $ 22,500.00 | $ 21,000.00 | $21,000.00 | $ 3,841.00 | $ 68,341.00 | (4) | Included | $1,250 / Day + Exp. | $150 / hour |
| HRMS (Database) | $ 39,840.00 | $ 4,320.00 | $ 4,320.00 | $ 21,545.00 | $ 70,025.00 | (5) | Included | $1,600 / Day + Exp. | Unknown |
| CreationChamber (Database) | $ 70,328.00 | $ 12,000.00 | $12,000.00 | $ 21,545.00 | $ 115,873.00 | (6) | Included | $1,250 / Day + Exp. | $150 / hour |
| Ceridian (ASP) | $ 64,204.00 | $ 37,704.00 | $37,704.00 | $ 3,841.00 | $ 143,453.00 | (7) | Included | Included | $250 to $1250 per item |
| (1) | Does not include on-site training, but department will pay for training via their funds, Free updates. | ||||||||
| Equipment & Software of $21,545 incudes required servers, SQL license, backup license, Crystal Reports license | |||||||||
| and IIS licenses. Also includes three workstation for walk-in users to enter applications directly while in Personnel. | |||||||||
| (2) | Least featured and desired product reviewd, additional $2 each for hard copy resumes and $1 each for electronic resumes | ||||||||
| Actual annual costs are very hard to determine. | |||||||||
| (3) | Used by KU and other Cities. Their customer base is primarily City governments and universities. | ||||||||
| (4) | Limited to six HR users, additional cost of $1.50 each for paper or resume faxes, but program has a lot of desired features. | ||||||||
| (5) | Our second choice, full-featured system written in .NET. Dropped their price $9,960 after the RFP opening. | ||||||||
| (6) | Hardware costs were higher than their quote, as they were only quoting a server and not other necessary equipment | ||||||||
| (7) | Probably the most full-featured and desired product, but wasn't given serious consideration due to costs. | ||||||||
| Note: Equipment costs were $3,841 for ASP vendors, since we only provide 3 workstations and 3 Office Licenses | |||||||||
| Note: Equipment costs were $21,545 for Database vendors, which includes the servers and workstations | |||||||||