APPLICATION FOR

2005 KANSAS EMERGENCY SHELTER GRANT

Instructions: Please complete all eight sections of the Emergency Shelter Grant (ESG) application. 

SECTION I: APPLICANT INFORMATION (Local Units of Government Only)

A.  Applicant Information

Local Government				City of Lawrence
Authorized Representative				Margene K. Swarts					Title	Community Devel. Manager
Address		P.O. Box 708							City	Lawrence
State		KS			Zip	66044	Federal I.D. Number			48-6033520
Contact to whom questions about this application should be directed:						Margene K. Swarts
Telephone	785-832-3117						Fax	785-832-3110
E-mail Address			mswarts@ci.lawrence.ks.us

B.  Purpose of Request  (Check all that apply.)
	Bring building up to health and safety codes.
	Make or improve facilities accessibility.
	Increase beds for homeless people by 10 (number).
	Expand or maintain the number of homeless individuals or families served.
	Increase or maintain essential services.
	Provide homeless prevention services.
	Other (Specify):

Certification: To the best of my knowledge and belief, the data in this application are true and correct.  This document has been duly authorized by the governing body of the applicant. The applicant will comply with federal and state regulations if assistance is approved.

April 19, 2005

Signature                                                                                  Date

Dennis Highberger, Mayor                              

Title      (Chief Elected Official)

SECTION II: PROVIDER INFORMATION

Section II asks for information on each of the homeless service providers.  Section II needs to be completed on each sub-grantee in order to receive funding.  If more space is needed, please make copies of page 2 and 3 and attach them to the completed application.

A. Provider Information

Emergency Shelter or Service Provider		First Step House				Contact Person		Kim Brown
Address	345 Florida					Telephone		785-843-9262
City	Lawrence				State	KS		Zip	66044
Federal I.D. Number		74-7368880				Fax	785-843-9262
E-mail Address		kbrown@dccca.org
Counties served by shelter			Primarily Douglas, referrals statewide
State Senate Districts of all counties served				Districts 1-40
State House Districts of all counties served				Districts 1-125

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Emergency Shelter or Service Provider		Lawrence Community Shelter				Contact Person		Loring Henderson
Address	214 W. 10^th Street					Telephone		785-832-8864
City	Lawrence				State	KS		Zip	66044
Federal I.D. Number		72-2848203				Fax	785-331-9327
E-mail Address		cdic@sbcglobal.net
Counties served by shelter			Douglas and Shawnee
State Senate Districts of all counties served				Districts 2, 3, and 19
State House Districts of all counties served				Districts 10, 38, 44, 45, 46, 53, 58 and 59

Emergency Shelter or Service Provider		Pelathe Community Resource Center				Contact Person		Caroline Hicks
Address	1423 Haskell Ave.					Telephone		785-841-7202
City	Lawrence				State	KS		Zip	66044
Federal I.D. Number		48-0811876				Fax	785-841-7255
E-mail Address		nu18tee@yahoo.com
Counties served by shelter			Douglas
State Senate Districts of all counties served				District 2
State House Districts of all counties served				District 46

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Emergency Shelter or Service Provider		The Salvation Army				Contact Person		Rich Forney
Address	946 New Hampshire					Telephone		785-843-4188
City	Lawrence				State	KS		Zip	66044
Federal I.D. Number		44-0545998				Fax	785-843-1716
E-mail Address		rich_forney@usc.salvationarmy.org
Counties served by shelter			Douglas
State Senate Districts of all counties served				Districts 2, 3, and 19
State House Districts of all counties served				Districts 10, 38, 44, 45, 46, 53 and 59

Emergency Shelter or Service Provider		Women’s Transitional Care Services				Contact Person		Sarah Terwelp
Address	P.O. Box 633					Telephone		785-331-2034
City	Lawrence				State	KS		Zip	66044
Federal I.D. Number		48-0853356				Fax	785-841-0627
E-mail Address		kswtcs@yahoo.com
Counties served by shelter			Douglas, Jefferson, Franklin
State Senate Districts of all counties served				Districts 2, 3, 12, 15, 19
State House Districts of all counties served				Districts 5, 9, 10, 38, 44, 45, 46, 47, 53, 59

SECTION III:    Matching Funds

Note: Matching funds must be provided after the date of the grant award to the grantee. Funds used to match a previous ESG grant may not be used to match a subsequent grant award.

Please describe in detail matching funds to be used for this grant.

A. Cash Funds

            Describe the source of the cash funds.

First Step House

Service Fees, Grants, and Donations                 $19,000

Lawrence Community Shelter

Donations                                                         $18,000                                  

Pelathe Community Resource Center

Rental income                                                  $39,000

The Salvation Army

                                    Donations                                                         $10,000

TOTAL                                                                       $86,000

B.         Non-Cash Resources

Describe the source and value of any non-cash resources, including materials, salaries paid by local agency, volunteer labor ($5.00 per hour allowed; Volunteer providing professional services, such as medical or legal services are valued at the reasonable and customary rate in the community), the appraised value of any donated building, or other match.

Lawrence Open Shelter

Volunteer Labor ($5 hr x 8 hrs x 365 days)       $ 14,600

Pelathe Community Resource Center

                                    Volunteer Labor ($5 hr x 950 hrs)                    $  4,750

The Salvation Army

Volunteer Labor (2@ $5 hr x 2080 hrs)            $ 20,800

Women's Transitional Care Services

Shelter Facility                                      $ 10,000

TOTAL                                                                       $51,350

C.        Other State/Federal Agency Grant Funds

Describe the source of the funds and precisely how the funds are to be used.  A letter of commitment from the relevant state/federal agency must be attached to the application if other state/federal funds are to be used to meet matching fund requirements.

None

D.        Waiver

Section 832 of the Cranston-Gonzalez National Affordable Housing Act makes substantial changes to the ESG regulations.  One change is the elimination of the first $100,000 of the Kansas ESG match requirements. Kansas Housing Resources Corporation intends to pass this benefit to units of local government in behalf of the emergency shelter/service providers who demonstrate inability or hardship in meeting the match requirement.  Applicants wishing to be considered for a waiver of the match requirement must furnish an explanation of need.  Indicate the amount of the match requested to be waived and the reason why a waiver is needed (attach waiver request to the back of this application).

None

SECTION IV:   ACTIVITY DESCRIPTION

A.        Activities

1. Briefly describe the purpose and capacity of the agency providing services to the homeless.

Agency Name Funds Requested

First Step House

First Step House is a reintegration agency that provides shelter to women and their children.  The primary focus is providing a home for women who are in early recovery from alcohol/drug addiction.  Comprehensive case management and counseling services to empower women to live independently after discharge is provided along with housing and services for their dependent children.

Lawrence Community Shelter, Inc.

The mission of the Lawrence Community Shelter, Inc. is to provide safe shelter and comprehensive support services and programs that offer a path to a positive future for people experiencing homelessness or who are at-risk of homelessness.  The day activities, focussing on education, employment, counseling, and substance abuse, are designed to fulfull basic daily needs, such as laundry facilities, light breakfast, and sack lunches for people who are working, as well as to offer case management, job referrals and guidance, collaboration with legal, medical, and substance abuse providers, and other assistance for guests who are taking steps to prevent or to get out of homelessness. The night program provides sleeping space for 21 adults.  As an open shelter, Lawrence Community Shelter does not require a guest to pass a breathalyzer test to come in for the night.  Spaces are not reserved although consideration is given to individuals who are working and may have a late shift.  The day and night staff includes a LBSW, a LMSW, and personnel experienced in working with substance abuse.  Referrals and transportation are made to detox or other agencies as much as possible during the night.

Pelathe Community Resource Center

Pelathe Community Resource Center currently operates both a transitional housing program and a low-income permanent housing facility to help meet the needs of homeless individuals and families in Lawrence.  The transitional housing has been expanded to consist of five units composed of four two-bedroom units and one three-bedroom unit and can house a maximum of 27 individuals depending on family composition.  The permanent housing now provides shelter for  two families and can accommodate a maximum number of ten individuals, depending on family composition.  These two units are accessible.  The change in usage of two of the units from permanent to transitional was driven by need.  Families participating in the PCRC’s transitional housing program are eligible to stay for a maximum of twenty-four months.  All seven apartments are equipped with networked internet access.  Individuals and families residing in PCRC’s housing units receive case management support as do at-large community members dealing with homelessness.  These resources include, but are not limited to, support staff assistance with housing issues, employment issues, access to other community resources, PCRC’s food pantry, internet access, library resources, telephone, arts and cultural, and youth employment programs.

The Salvation Army

The Salvation Army’s purpose is to provide spiritual and physical services to the homeless and to provide a variety of homeless prevention services for low-income families and individuals. The Salvation Army provides year round Emergency Shelter, open from 9:00 p.m. to 8 a.m. Resources for shelter residents include a warm place to stay, an evening meal, access to laundry and showers, mail and message service, use of the telephone, and limited storage for personal belongings. The Salvation Army assists homeless clients with locating sources for deposits and rent, housing referrals, employment opportunities, and referrals to a variety of community services. In February of 2003, The Salvation Army began intensive case management with residents as well as a variety of classes aimed toward stabilizing income and obtaining and maintaining permanent housing. Since the fall of 2004 The Salvation Army has participated in 24/7 shelter between 5 and 8 p.m. six days per week. The Salvation Army of Lawrence provides a feeding program to ensure low-income and homeless individuals receive at least one square meal a day. Additionally, they maintain a food pantry for low-income clients who spend the majority of their funds on rent, utilities and other bills.

Women's Transitional Care Services

Women's Transitional Care Services (WTCS) provides emergency shelter and services to women and children who are homeless due to violence.  WTCS uses education, peer counseling, referrals, and empowerment to aid individuals and families in moving towards permanent housing and independent living.

2. Describe how ESG funds for each category requested in this application will be used, (be specific, add more pages if needed):

REHABILITATION:

Agency Name Funds Requested

First Step House                                                                                   $  9,000

First Step House is requesting $9,000 toward fixing the roof of the building.  The building has a flat roof and approximately 15 years ago, some repair work was completed to the roof.  However, Currently the roof is damaged and every time it rains, there is a new leak in the building.  At this time, the children’s playroom is not usable due to a major ongoing leak.  Bids are being solicited for this project and it appears the total cost will be at least $15,000. 

Lawrence Community Shelter, Inc.                                                        $  1,000          

Lawrence Community Shelter is requesting $1,000 to upgrade newly acquired space to increase the sleeping area of the night shelter.  This project will include removing walls, patching dry wall, laying new floor tile, and related work.

OPERATIONS:

Agency Name Funds Requested

First Step House                                                                                   $ 7,000           

First Step House is requesting $5,000 to offset the high cost of utilities.

Lawrence Community Shelter, Inc. (LCS)                                 $12,000            

Lawrence Community Shelter is requesting $12,000 for rent, utilities, supplies, and staff salaries to be able to continue to offer shelter and services to the homeless population in Lawrence.

Pelathe Community Resource Center                                        $19,875          

Pelathe Community Resources Center is requesting $3,200 for transitional housing utilities for five transitional units.  Aslo requested is $6,000 in salary for the housing program fiscal manager whose duties include budget management, creating reports, and day-to-day fiscal operations.  Additionally, PCRC is requesting $2,800 to replace torn and gouged linoleum in three transitional housing units.  The linoleum is listed as a deficiency in the Lawrence/Douglas County Housing Authority inspection reports.  PCRC is requesting $7,875 for painting the transitional housing units. 

The Salvation Army                                                                              $12,000          

The Salvation Army is requesting $12,000 for staff salaries, maintenance supplies, utilities, and other miscellaneous supplies to keep the shelter operational.

Women's Transitional Care Services                                                     $ 10,000         

WTCS is requesting $10,000 for shelter utilities.

ESSENTIAL SERVICES:

Agency Name Funds Requested

First Step House                                                                                   $ 7,000           

First Step House has found that the best efforts in drug treatment are often in vain if clients do not have initial help with transportation and case management for vocational, educational, mental health, child care, and medical services.  Resources have become more difficult to access due to current economical conditions, thus case management is more time-consuming and important to recovery.  First Step House is requesting $7,000 to fund the case management position.

Lawrence Community Shelter                                                   $ 12,000         

Lawrence Community Shelter is requesting $12,000 for staff salary to provide essential services and case management, employment counseling, assistance with housing searches, and transportation for guests.  Lawrence Community Shelter has grown from being a drop-in, warming site to a full service assistance center.  The program now includes weekly educational seminars on housing, employment, health, and legal issues; full case management guidance; fuller collaborative relationships with mental health and substance abuse programs; and a strengthened job coaching, counseling, and search focus.  LCS is now open seven days and nights a week as part of the citywide effort to offer 24/7 shelter to people experiencing homelessness.

Pelathe Community Resource Center                                        $  7,800          

Pelathe Community Resource Center is requesting $7,800 for staff salary to provide essential services in the form of case management services to residents of their transitional housing program and to walk-in/call-in consumers.  PCRC utilizes its strong knowledge of the community social services network to provide customers with all available options to help them determine their best road to permanent housing.  These services consist of an initial intake needs assessment interview; appropriate community resource referrals; coordination of services among local agencies; assistance with agency, rental, and employment applications; employment consultation; housing counseling with referrals to permanent housing; assistance with transportation; and help with any other issues that are barriers to the ultimate goal of obtaining and maintaining permanent housing.  On-going support to those who request it is also provided.

The Salvation Army                                                                              $ 12,000         

The Salvation Army is requesting $12,000 for staff salary to provide essential services related to employment, housing, and obtaining Federal, State and local assistance. A variety of classes are offered for shelter residents including: keyboarding/computer training, housing, job seeking, interviewing, resume writing, money management and budgeting, literacy, disability claims and stress management. Most teachers are community volunteers that provide their own materials; however, The Salvation Army incurs the cost of occasional photocopying, equipment, and keeping the building open extended hours.  Case managers are well versed on available resources and make frequent referrals. Applications for housing, food stamps and general assistance, and social security disability are available on site and case managers assist with completing applications. Transportation via single-ride City Transit tickets is available for shelter residents that are applying and interviewing for employment and/or making appointments with health care and other service providers (SRS, Independence Inc, Bert Nash Community Mental Health Center, DCCCA, etc.).

HOMELESS PREVENTION:

Agency Name Funds Requested

The Salvation Army                                                                              $  3,000          

The Salvation Army of Lawrence is one of the primary local providers of rent and utility assistance for low-income families and individuals. All clients served will have an eviction notice for rental assistance or a disconnect notice for utility assistance.

Women's Transitional Care Services                                                     $  3,000          

Women’s Transitional Care Services is requesting $3,000 for rent and utility assistance for women moving from shelter into permanent housing.

3. Kansas Housing Resources Corporation is permitted to use five percent of the state’s  ESG award for administrative purposes.   The state subgrants two-and-a-half percent of the award to local governments who receive ESG grants for costs associated with accounting for the use of grant funds, preparing program-related reports, obtaining program audits, and similar costs related to administering the grant after the award.  Provide a description of the expected use for this request, (to be completed by local unit of government).

City of Lawrence, Neighborhood Resources Department

The funds will be used to support Neighborhood Resources Department staff salaries related to the administration of the Emergency Shelter Grant.

B.         Assistance

Specifically describe how the following assistance, if applicable, will be provided to persons served by your agency:

1.         Permanent Housing Referral Services

Referrals are made to appropriate programs based upon individual eligibility requirements, such as income, family size, or mental or physical disability.  The following is a list of agencies that referrals are made to:

--Bert Nash 911 Ohio:  Provides permanent housing for those with mental disabilities.  Must be assessed through Bert Nash Community Mental Health Center to qualify.

--Emergency Services Council (ESC):  Provides rent/deposit assistance through member organizations.

-- First Step House provides referrals via the case manager to the Lawrence Housing Authority in an attempt to help clients obtain permanent housing that protects their recovery and provides a safe environment for them and their children.

--Independence, Inc.:  Provides permanent housing for those with physical or mental disabilities.  Must also meet income requirements.

--Lawrence/Douglas County Housing Authority (LDCHA): Referrals are accepted based upon income, rental history, criminal history, and availability.  Families with children and homeless individuals are a top priority.  LDCHA provides individuals/families with Section 8 vouchers and rental housing.

-- Pelathe Community Resource Center provides permanent housing for those who may not qualify to rent elsewhere due to poor rental or credit histories and also provides rent/deposit assistance.

--Project Able (Salvation Army): Provides supportive services for homeless individuals as they move to transitional housing.

--Women’s Transitional Care Services: Provides rent/deposit assistance for women escaping violence.

Additionally, the LDCHA has developed cooperative, interagency service contracts with Pelathe Community Resource Center, The Salvation Army, Bert Nash Community Mental Health Center, Independence, Inc., SRS, and Community Works, Inc. to streamline the application process for homeless persons. These agreements expedite the housing process by saving the consumer from having to go from agency to agency searching for housing.

2.         Overnight Shelter

Referrals are made to Women’s Transitional Care Services (for women and their children escaping violence), First Step House (for recovering women and their preadolescent children, The Salvation Army (for men, women, and children if able to pass a breathalyzer), and Lawrence Community Shelter (for single men or women including those who are not able to abstain from drug/alcohol consumption). Veterans are also referred to the Leavenworth Domiciliary and the VFW.  If an individual or family is affiliated with a church, a referral may be made for temporary lodging in a hotel.  Assistance is also provided with contacting relatives and friends who might provide temporary shelter. 

3.         Medical Services

Referrals are made to Heath Care Access, Social and Rehabilitative Services, Haskell Indian Nations University Health Center, Lawrence Douglas County Health Department, Heartland Medical Clinic, Watkins Health Center, Healthwave, Lawrence Memorial Hospital, and Douglas County Dental Clinic. Ballard Community Center and Penn House provide financial assistance for prescriptions.  SRS and Pelathe Community Resource Center provide assistance with the application process for Medicaid.  Lawrence Community Shelter will hold the Second Annual Lawrence Health and Jobs Fair for the Homeless on June 4, 2005.  In addition to the health fair in June, weekly visits by a nurse are planned to check blood pressures, conduct prelliminary examinations, and make  health related educational presentations.

4.         Children’s Services

Referrals to SRS for Medicaid, Food Stamps, and other assistance often involve families with children.  Referrals are also made to Child Protective Services, Success by Six Program, Big Brothers/Big Sisters, Headstart, Bert Nash Community Mental Health Center, the Boys and Girls Club, Mother to Mother, USD 497 including Native American Student Services and after school programs, various child care providers, and other appropriate community resources.

New Dawn Native Dancers is a Native American youth dance group that provides community education.  All Nations 4-H Sewing Club meets weekly for youth to learn to sew and develop leadership skills.  Pelathe provides library and internet access on site and youth employment referrals. 

The Salvation Army has a fall/winter basketball league for children to teach them the value of working as a team, as well as to have fun. A youth-oriented day camp (two sessions) is also provided in the summertime. Scholarships are available.

5.         Mental Health and/or Drug Abuse and/or Counseling Services

First Step House provides substance abuse treatment services to women and their children. 

Mental Health and/or Drug Abuse and/or Counseling Services referrals are made to Bert Nash Community Mental Health Center, DCCCA, Haskell Indian Nations University Health Center, Headquarters, SARP, USD 497 Counselors, Lawrence Memorial Hospital, and local support groups.  Schedules for twelve step programs are available.  Additionally, the Lawrence Community Shelter and The Salvation Army provide meeting space so the above agencies can provide services on-site.

6.         Employment Services

First Step House provides case management services to help clients obtain and maintain employment that will support their maintaining a recovering, healthy, and independent lifestyle. 

Referrals are made to the Lawrence Workforce Center, Vocational Rehabilitation, Heartland Works, Pelathe Community Resource Center, Job Start, The Salvation Army, and community employment agencies.  Project Connect provides GED preparation.  Internet access is available at Pelathe Community Resource Center to drop-in clients as well as residents for job search and word processing.  The Lawrence Community Shelter has developed supportive services for guests looking for employment, which include: bus vouchers, sack lunches, haircuts, and assistance filling requirements for jobs (i.e. work boots, work shirts, pants, etc.).   Referrals are also made to other training opportunities at Independence, Inc., Heartland Works, and Continuing Education. 

7.         Transportation

First Step House helps provide transportation through case management for a family’s initial time in residence.  Referrals and education is provided for the local bus system. 

Referrals are made to The Salvation Army, Lawrence Community Shelter, Independence, Inc., SRS, and Pelathe Community Resource Center.  Assistance is provided through cab fare, bus fare, and other means of transportation.

8.         Other Available Federal, State, and Private Assistance

Other specific programs/organizations referrals are made to the Low Income Energy Assistance Program, Warm Hearts, the Emergency Services Council (ESC) agencies, Douglas County Legal Aid, Social Security Administration, The Shelter, Inc., Penn House, SRS, The Salvation Army, churches, the Volunteer Tax Assistance Program, the Adult Learning Center, Veterans Administration, Disabled American Veterans (DAV), Goodwill, and Cottonwood, Inc.  The level of assistance is based upon a client’s ability and needs at the time.

9.         Other 

Lawrence Community Shelter provides a place where people experiencing homelessness or who are at risk of homelessness can access material and social services.  Guests are able to interact with peers, staff, and volunteers, which provides networking opportunities with people who are going through similar experiences and encourages a feeling of self-worth when community members see them as something other than the “invisible” people.  Others not experiencing homelessness might take for granted the comfort and well being of their own environment, but without a home to provide shelter, many are left feeling vulnerable and in need of a supportive atmosphere.

C.        Confidentiality

Section 832 of the Cranston-Gonzalez National Affordable Housing Act changes to the ESG Program require grantees to develop procedures to ensure confidentiality of victims of family violence. Indicate how this requirement will be met to protect victims of family violence in your Shelter or service provider organization.  Note: If this application includes funding to a domestic violence shelter, the shelter must provide their confidentiality policy in order to be considered for funding.

All five agencies applying for ESG funds have confidentiality procedures in place to protect a client’s information and comply with federal regulations. The Women’s Transitional Care Shelter is the only domestic violence shelter in this application.  Their shelter location is confidential and women, staff, and volunteers are required to maintain the confidentiality of the shelter as part of their involvement with the organization.  Women’s Transitional Care Shelter will not release the names of any woman or child staying at the shelter without a signed release of information.  See Attachment A for WTCS’ confidentiality policy.

SECTION V:    HOMELESS DEFINITION AND COMMUNITY RESOURCES

Homeless means as the term is defined in 42 U.S.C. 11302. “(a) IN GENERAL.-For purposes of this Act, the term “homeless” or “homeless individual or homeless person” includes—(1) an individual who lacks a fixed, regular, and adequate nighttime residence; and (2) an individual who has a primary nighttime residence that is: A) supervised publicly or privately operated shelter designed to provide temporary living accommodations (including welfare hotels, congregate shelters, and transitional housing for the mentally ill); B) a institution that provides a temporary residence for individuals intended to be institutionalized; or C) a public or private place not designed for, or ordinarily used as, a regular sleeping accommodations for human beings. EXCLUSION.- For purposes of this Act, the term “homeless” or “homeless individuals” does not include any individual imprisoned or otherwise detained under an Act of the Congress or a State law.” (42 U.S.C. 11302)  There is a statutory requirement that ESG funds must benefit either homeless persons, or persons at imminent risk of becoming homeless in the case of homeless prevention activities.

1. Estimate an unduplicated count of homeless persons in your city/county, including the homeless population who do not access services. Explain how you estimated the homeless population.  Has your community implemented, or is planning on implementing, an HMIS (Homeless Management Information System)?  If so, what software is your community utilizing?

The 2000 Census stated Lawrence’s population to be 80,098.  Lawrence’s yearly growth rate remains approximately 2.33%.  Based on building permit data, the Lawrence population in January 2005 was estimated to be 88,541.  Although a point-in-time homeless count was conducted on January 27, 2005, agency personnel conducting the count believe that due to various “homelessness issues” in the community, numerous homeless individuals declined to participate and the count was not accurate.  As a result, City staff believes the unduplicated count conducted on June 26, 2003 to still be the most accurate information regarding the homeless population in Lawrence.  The count found 211 homeless individuals (see below chart), which would be 0.25% of the population at that time (85,697).  Social service agencies that assist homeless individuals guesstimate that the homeless population that does not access services is equivalent to at least 1/3 of .25%, which is .08% of the population or 69 persons.  Therefore, the unduplicated count of homeless persons, including the homeless population who do not access services is approximately 280.

POINT-IN-TIME SURVEY – Conducted June 26, 2003
Part 1: Homeless Population	Sheltered		Unsheltered	Total
	Emergency	Transitional
Example:	75 (A)	125 (A)	105 (N)	305
1.  Homeless Individuals	74 (N)	6 (N) 38 (A)	51 (N)	169
2.  Homeless Families with Children	5 (E)	9 (A)	1 (N)	15
2a. Persons in Homeless Families         with Children	16 (E)	23 (A)	3 (N)	42
Total (lines 1 + 2a)	90	67	54	211

(A) administrative records, (N) enumerations, (S) statistically reliable samples, or (E) estimates.

When funded, Lawrence will implement MAACLink as their HMIS.

2. List all existing emergency shelter(s), domestic violence shelter(s), transitional housing, and social services that assist the homeless in your city/county area.  If the agency listed below provides shelter include capacity and characteristics of the population served; if the agency provides only services provide characteristics of population served. (If the agency listed below only serves a sub population of the homeless, i.e. mentally ill, veteran, victims of domestic abuse please note this in population served).

Shelter Capacity Population Served

Shelters and transitional housing are in bold print.

1. Alcoholics Anonymous                            General homeless with substance abuse issues

2. 1409 Pelathe House                           15                                      General homeless

3. 1411 Pelathe House                           12                                      General homeless

4. Achievement Place for Boys               8                                    Male youth (13-19)

5. Ballard Community Center                                                                 General homeless

6. Bert Nash CMHC                                                                             General homeless

7. Brookcreek Learning Center                                                              General homeless

8. Catholic Community Services                                                             General homeless

9. Cottonwood                                                                                      General homeless

10. DCCCA                                                 General homeless with substance abuse issues

11. Douglas County AIDS Project                                                  HIV+ general homeless

12. Douglas County Dental Clinic                                                             General homeless

13. Douglas County Legal Aid Society                                                     General homeless

14. Douglas County Senior Services                                              Elderly general homeless

15. ECKAN                                                                                            General homeless

16. First Step House                                17 adults        Homeless women in recovery

         6-8 children

17. Haskell Indian Nations University Health Center                                                                        General homeless

18. Health Care Access                                                                           General homeless

19. Headquarters                                                                                     General homeless

20. Hearthstone                                       12                               Adult men in recovery

21. Heartland Medical Clinic                                                                    General homeless

22. HOPE Building                                     10                                Dual diagnosis homeless

23. Hospice of Douglas County                            General homeless/Seriously ill or disabled

24. Housing and Credit Counseling, Inc.                                                   General homeless

25. Independence, Inc.                                                                             General homeless

26. Jubilee Café                                                                                       General homeless

27. Lawrence Alano Society                          General homeless with substance abuse issues

28. Lawrence Douglas County Health Department                                    General homeless

29. Lawrence/Douglas County Housing Authority 52*                    General homeless

30. Lawrence Interdenominational Nutrition Kitchen (LINK)                    General homeless

31. Lawrence Community Shelter           31                                 Single M/F homeless

32. O’Connell Youth Ranch                     24       Adjudicated male youth/with parental

         rights terminated (age 8-21)

33. Oxford House (one house)                 6         Homeless adult females in recovery

34. Oxford House (three houses)            23            Homeless adult males in recovery

35. Pelathe CRC                                                                                      General homeless

36. Penn House                                                                                       General homeless

37. Gaduci Center                                                                                    General homeless

38. SRS                                                                                                   General homeless

39. The Salvation Army                           55                                      General homeless

40. The Shelter, Inc.                                30           Adjudicated youth/youth who have

        contact with law enforcement

41. Trinity Respite Care Services                                                              General homeless

42. WTCS                                                 19        Homeless domestic violence victims

*Assuming obligation of all HOME funds to transitional housing.

SECTION VI: CONTINUUM OF CARE

The ESG program is designed as the first step in a continuum of assistance to prevent homelessness. Facilitating the homeless to move towards the maximum degree of self-sufficiency that is appropriate for that individual or family is the goal of ESG funded programs.  The Continuum of Care (CoC) model is based on the concept that homelessness is not just a problem of lack of shelter; but often involves a complex variety of issues that need to be addressed if homelessness is going to be successfully diminished and prevented.  The state is encouraging local governments to implement a Continuum of Care approach to homelessness.  Please describe local plans to implement a Continuum of Care approach.  If your community has a Continuum of Care document please include this with your application (do not attach the CoC to this application, simply include it when submitting your application).

~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~

The City of Lawrence has had a Continuum of Care strategy in effect since 1993.  Exhibit One of the 2004 Continuum of Care grant is being submitted with this application.

SECTION VII: PERFORMANCE MEASURES

The local government and recipient nonprofit organizations must keep unduplicated counts of the number of homeless individuals and families assisted and report them quarterly to the state.  For FFY 2003, this will continue to be done by Performance Reports that need to be submitted to the state on a quarterly bases. The Performance Reports are available on our web site at www.kshousingcorp.org   (Web site instructions: Click on “Programs”, Click on Emergency Shelter Grant Program”, Click on “ESG Program Forms”, Click on “ESG 2004 Application”.   Further, the local organizations involved in the proposed project should develop standardized performance measures for significant outcomes, (keeping in mind that the stated goal of ESG funded programs is too increase permanent housing, stability and self-sufficiency in the homeless population).  Submitting this application implies understanding and agreement of the required data collection for this grant.

Note: This year the Annual Report will be required under the technical submission stage of funding. The data used to submit this document will be projections based on previous year performance reports.  This change is so that the state can meet federal IDIS reporting.

Emergency Shelter

1. Provide safe and secure shelter.

            a.  The Salvation Army will provide 100% of clients with a safe, secure place to sleep. 

b.  Women’s Transitional Care Services anticipates serving 130 women and 120 children in shelter.  

2. Service recipients will establish goals towards self-sufficiency.

a.  The Salvation Army will ensure that 250 service recipients will have documented goals. 

Transitional Housing Supportive Services

1.  Provide service to recipients to obtain safe, stable, and secure housing. 

a.  First Step House provides a residential facility with beds for 17 women and 6 to 8 children for 3 to 4 months of transitional housing while these families begin new lives in recovery.  First Step House anticipates serving 90 adults in the next year and a total of 35 children.

b.  Pelathe Community Resource Center shall provide five housing units through Pelathe Place Apartments for Transitional housing.

c  The Salvation Army will provide rent and/or utility assistance to 12 households to prevent homelessness.

d.  Women’s Transitional Care Services will provide 7-10 women with rent and/or utility deposits. 

2.         Facilitate self-sufficiency through supportive services.  These services are provided with case management for residents in transitional housing and also through “walk-in” case management for the Lawrence, Douglas County community at-large

a.  First Step House anticipates providing case management to 90 adult women and 35 children in the coming year.

b.  First Step House continues to enhance existing community-based services and has continued to expanded case management and transportation hours to be more available to the clients.  First Step House continues to work with local agencies such as Bert Nash Community Mental Health Center, Healthcare Access, Douglas County AIDS Project, Vocational service agencies and Douglas County Health Department to role model and teach clients how to access services.

c.  Graduates of First Step House leave with discharge planning in place, employment, housing and established connection to the recovery community.  Former clients return to share their successful recovering lives with others providing hope to new families in early recovery.

d.  Upon completion of the First Step House program, clients are asked to complete an outcomes questionnaire.  This data has revealed how their lives have improved in several specific areas since admittance.  See our annual report attached. 

e. Pelathe Community Resource Center will facilitate self-sufficiency through   supportive services.  Pelathe Community Resource Center shall provide case management for 400 service recipients per year.

f.  The Salvation Army will assist 50 people in completing and submitting housing applications. 
SECTION VIII: STATEMENT OF ASSURANCES AND CERTIFICATIONS (Following pages)

Kansas Housing

Resources Corporation

CERTIFICATION OF LOCAL APPROVAL

FOR NONPROFIT ORGANIZATIONS

I,	Dennis Highberger, Mayor		(name and title), duly authorized to act on behalf
of the		City of Lawrence, Kansas			(name of jurisdiction),
hereby approve the following project(s) proposed by				the City of Lawrence, Kansas:
First Step House
Lawrence Community Shelter
Pelathe Community Resource Center
The Salvation Army
Women’s Transitional Care Services, Inc.

By:                   Dennis Highberger                           

   Name of Local Government Official

                        April 19, 2005

     Signature                                                                                Date

                               Mayor                                         

                                Title

Kansas Housing

Resources Corporation

LOCAL UNIT OF GOVERNMENT

EMERGENCY SHELTER GRANT PROGRAM

FY2004 CERTIFICATIONS

I,	Dennis Highberger, Mayor		(name and title), authorized to act on
behalf of		the City of Lawrence, KS	(local unit of government), certify that

the local unit of government will ensure compliance by units of general local government and nonprofit organizations to which it distributes funds under the Emergency Shelter Grant Program with:

(1) The requirements of 24 CFR 576.21(a)(4), which provide that the funding of homeless prevention activities for families that have received eviction notices or notices of termination of utility services meet the following standards:  (A) that the inability of the family to make the required payments must be the result of a sudden reduction in income; (B) that the assistance must be necessary to avoid eviction of the family or termination of the services to the family; (C) that there must be a reasonable prospect that the family will be able to resume payments within a reasonable period of time; and (D) that the assistance must not supplant funding for pre-existing homeless prevention activities from any other source.

(2) The requirements of 24 CFR 576.25(b)(2) concerning the submission by nonprofit organizations applying for funding of a certification of approval of the proposed project(s) from the unit of local government in which the proposed project is located.

(3) The requirements of 24 CFR 576.53 concerning the continued use of buildings for which Emergency Shelter Grant funds are used for rehabilitation or conversion of buildings for use as emergency shelters for the homeless; or when funds are used solely for operating costs or essential services, concerning the population to be served.

(4) The building standards requirement of 24 CFR 576.55.

(5) The requirements of 24 CFR 576.56, concerning assistance to the homeless.

(6) The requirements of 24 CFR 576.57, other appropriate provisions of 24 CFR Part 576, and other applicable Federal law concerning nondiscrimination and equal opportunity.

(7) The requirements of 24 CFR 576.59(b) concerning the Uniform Relocation Assistance and Real Property Acquisition Policies Act of 1970.

(8) The requirements of 24 CFR 576.59 concerning minimizing the displacement of persons as a result of a project assisted with these funds.

(9) The requirements of 24 CFR 576.65(a) and 576.65(b) that grantees develop and implement procedures to ensure the confidentiality of records pertaining to any individual provided family violence prevention or treatment services under any project assisted under the Emergency Shelter Grant Program and that the address or location of any family violence shelter project assisted with ESG funds will not be made public, except with written authorization of the person or persons responsible for the operation of the shelter.

(10) The requirement that recipients involve, to the maximum extent practicable, homeless individuals and families in constructing, renovating, maintaining, and operating facilities assisted under the ESG program, and in providing services for occupants of these facilities as provided by 24 CFR 576.56(b)(2).

(11) The new requirement of the McKinney Act (42 USC 11362) to develop and implement, to the maximum extent practicable and where appropriate, policies and protocols for the discharge of persons from publicly funded institutions or systems of care (such as health care facilities, foster care or other youth facilities, or correction programs and institutions) in order to prevent such discharge from immediately resulting in homelessness for such persons.  I further understand that State and local governments are primarily responsible for the care of these individuals, and that ESG funds are not to be used to assist such persons in place of State and local resources.

I certify that the local unit of government will comply with the requirements of 24 CFR Part 24 concerning the Drug-Free Workplace Act of 1988.

I certify that the local unit of government will comply with the provisions of, and regulations and procedures applicable under 24 CFR 576.57(e) with respect to the environmental review responsibilities under the National Environmental Policy Act of 1969 and related authorities as specified in 24 CFR Part 58 as applicable to activities of nonprofit organizations funded directly by the State.  The local unit of government also agrees to assume the Department’s responsibility and authority as set forth in 24 CFR 576.57(e) for acting on the environmental certifications and requests for the release of funds submitted to the State by local government recipients.

I certify that the local unit of government will ensure the provision of the matching funds required by 24 CFR 576.51 and 42 USC 11375, including a description of the sources and amounts of such supplemental funds, as provided by the State, units of general local government or nonprofit organizations.

Name and Title:

            April 19, 2005            

     Signature                                                                                Date

            Dennis Highberger, Mayor                          

                                Title

Attachment A

WTCS Confidentiality Policy

ABOUT CONFIDENTIALITY

One of the ways we keep the shelter safe is by giving you the power to choose who you will talk to or see, who can talk to or see you and who can know where you are. We do this by keeping the location of the shelter and the identity of residents and advocates confidential.

            For those of us who have come from a situation where our partners have used isolation, intimidation and other forms of power and control to take away these choices from us, it can be exciting but also a little overwhelming to suddenly have these choices again. The challenge is to make decisions that keep this power of choice for other residents and for ourselves. For example, if another resident brings a friend to the shelter (even if she trusts her friend’s ability to keep a secret), she has taken away our power to choose who knows where the shelter is and that we are at the shelter.

            We feel so strongly about confidentiality that it is one of the few reasons that a woman can be asked to leave the shelter and not allowed to receive shelter again for at least three years. This is a very important part of shelter life. It can be tricky, but it’s important to think out and make sure that we can all make decisions that help keep everyone safe. If you ever have any questions about confidentiality, please ask an advocate. We would much rather spend some time talking with you about your uncertainty than to have to ask you to leave because you acted when you were unclear about what confidentiality includes. Behaviors and words that constitute breaking confidentiality include, but are not limited to:

• Being dropped off or picked up anywhere closer to the shelter than the designated drop-off point by anyone except for current or former residents. Even if your ride is a police officer who already knows where the shelter is located, you must be dropped off and picked up at the designated drop-off point.
• Telling someone where the shelter is located or describing the building, yard, or neighborhood in any way. Even telling social workers, family members, or SRS workers is breaking confidentiality.
• Having food delivered to the shelter.
• Calling a cab to come to the shelter.
• Bringing someone to the shelter or into the house, even if it is to help you move your belongings out when you are ready to leave.
• Beginning to walk toward the shelter before your ride drives away.
• Going to the drop-off point after your ride is already there. By doing this, your ride will be able to determine which direction the shelter is located from the drop-off point.
• Giving descriptions or identifying information about another resident (e.g. how many children she has, where she came from, where she works, what kind of car she drives, which church she attends, who her batterer is, etc.), even if you don’t give her name.
• Giving any information over the phone to someone who is not on another resident’s “Will Accept Calls” list.

• Giving any information over the phone to someone on the resident’s “Will Accept Calls” list—even if the person on the phone is the woman’s mom or friend, another resident or former resident, or the pope—other than whether the person is in the shelter at the time of the call or not.

Attachment A

{CONTINUED}

• Disclosing any information to any caller—even if they are on the “Will Accept Calls” sheet or if they are a current or former resident—about when another resident left, who they are with, where they went, when they will return, or giving any other information is considered breaking confidentiality and will result in your being asked to leave the shelter. 

Overall, exposing other residents, advocates or the shelter to anyone—even if they say they know where it is and regardless of their profession—is breaking confidentiality.

Release of Confidentiality

• If you would like the staff or volunteers to share any information with outside agencies regarding your stay at the shelter, you will need to fill out a release of confidential information form. Without this form, we will not give anyone, even your family members, information about you.
• If at any time your file or other personal information gathered while you receive services at WTCS is used for research purposes, WTCS will request a release of information wavier prior to the research.  You may refuse to participate in the research.  At such time that you refuse, your information will not be shared with the researcher.   

ABOUT CONFIDENTIALITY

Keep the location of the shelter and the identity of residents and advocates confidential.

• Giving descriptions or identifying information about a resident (e.g. how many children she has, where she came from, where she works, what kind of car she drives, which church she attends, who her batterer is, etc.), even if you don’t give her name is an example of a breach of confidentiality.

Overall, exposing residents, advocates or the shelter to anyone—even if they say they know where it is and regardless of their profession—is breaking confidentiality.

I understand the confidential nature of WTCS and the women and children they serve and agree to keep the location of the shelter and identity of the residents and advocates confidential.

                        Signature                                                                      Print Name

_______________

Date

Signature of the Executive Director