Board of Directors Minutes

Lawrence Sesquicentennial Commission

December 8, 2004

Board Room, Lawrence Public Library

Present:            Clenece Hills, Bruce Roberts, Bill Paddock, Bill Crowe

Guest:               Toni Wheeler, City Legal Staff

Clenece Hills called the meeting to order at 4:00 pm.

The Board is pleased to have Toni Wheeler present to discuss how the board should continue to exist beyond April 30, 2005. Although the celebration-focused activities of the Commission have ended, the activities to raise funds for Sesquicentennial Point are likely to continue through most of 2005.

Judge Paddock outlined two scenarios for Toni’s consideration:

1. Continue until April 30, 2006 and then turn over funds to the city for Sesquicentennial Point, provided sufficient funds exist to complete the project. If complete, the Commission could be dissolved at any time.

2. Close out the Commission now, before April 30, 2006 and turn over funds raised to the City.

Toni outlined the following steps for the Commission to take when ready:

1. Prepare a letter to the City Commission, stating that the Commission’s work is complete.

2. Identify the moneys for transfer and any restrictions applicable.

3. Request that the letter be placed on the City Commission’s Agenda for approval.

A Memorandum of Agreement would be necessary if there were any ongoing requirements for the moneys, particularly one which could require returning any contributions to donors, should Sesquicentennial Point not be developed using funds raised.

A meeting of the Sesquicentennial Commission would then be needed to authorize dissolution of the Commission before April 30, 2006.

The general consensus of the Board was to continue the Commission until the status of fund raising is known or until April 30, 2006. Clenece thanked Toni for her help.

The Minutes of the November 10, 2004 Board Meeting were approved as presented.

Bill Crowe provided the Treasurer’s Report and will meet with Clenece to review final expenditure classifications for the multi-year report.

Clenece presented bills for the Board’s review, including Journal World advertising and a catering bill for the Fort Riley Color Guard ($520.87) associated with their appearance at the Sesquicentennial Parade. The Board concurred with approving the bill for payment subject to Parade Committee Chairman, Bob Fosters, final review and acceptance.

Meeting adjourned at 5:00 p.m.

Minutes taken by Bruce Roberts, Secretary