REQUEST FOR PROPOSALS

City of Lawrence, Kansas

Planning Department

 

 

Project scope:

The City of Lawrence, Kansas Planning Department is proposing to contract with a qualified consulting firm for services to assist MPO staff with a study to identify a Vision for Future Transportation.

 

Proposals due:       3:00 p.m.

                             June 10, 2005

Submit five (5) copies of proposal.  In addition, an electronic version (MS Word or PDF format) of the proposal shall be submitted to bahrens@ci.lawrence.ks.us

 

Submit to:                 City of Lawrence Planning Department

                                    6th East 6th Street

                             P.O. Box 708

                                    Lawrence, Ks  66044

 

City Contact:                      Bill Ahrens, Transportation Planner

                             (785) 832-3155

                             (785) 832-3160 (fax)

 

Proposal:               The Lawrence/Douglas County Planning Office has initiated a study to identify a Vision for Future Transportation. The study will identify and examine current and future transportation issues in the region, taking a high level view of roadway needs, opportunities for improved transit and bicycle/pedestrian facilities, the land-use and transportation relationship, and funding. The study should be completed within six to eight months after the notice to proceed.

 

Scope of Work:      

·         Develop an education and coordination process that will involve local governing bodies, city & county staff, appointed commissions, and other appropriate stakeholders.

·         Research and identify key local/regional transportation-related issues. Issues might include major regional highways, funding, access management, land use & transportation, toll facilities, and other issues to be identified.

·         Prepare appropriate handouts, presentations, meeting materials, briefings, and website information dealing with issues and discussions.

·         Conduct public information meetings.

·         Develop recommendations for the region based on research and from input received through the education and coordination process. The recommendations and summary report will help in the update of the long-range transportation plan and in guiding governing bodies in developing policy.

 

 

Background:             As an outgrowth of a joint study session it was decided to develop a transportation education and visioning process for the region. This process will help to integrate the transportation planning and decision-making processes and also provide a lead-in to the planned update of the regional long-range transportation plan, Transportation 2025.

 

The process should incorporate an overview of federal transportation planning requirements, state and federal funding programs, Smart Growth techniques, regional and statewide issues and trends, access management, roadway functional classification, transit-oriented design, toll road issues, and public involvement.

 

Proposal Requirements:

Work Team Qualifications and Experience: The consultant must be experienced in urban transportation planning, development of long-range transportation plans, transportation funding programs, land use/transportation relationships, and be familiar with Smart Growth concepts. Sufficient information shall be provided to indicate the consultant’s qualifications, recent experience, and ability to perform work in a timely and cost-effective manner.

 

                             Project Organization and Approach: The consultant shall identify the key personnel associated with the project throughout its duration, including the Project Administrator, Project Manager, and any other key technical personnel.  An experience resume must be provided for each person that details specific work experience related to a project of this nature.  Also included shall be a description of their availability to work on this project.  The proposal shall describe the work each key person will perform and identify their office location.  The project approach shall be detailed in the proposal to the extent possible and include any issues of concern to be considered.

 

Level of Effort: The proposal shall include an estimate of the costs and hours to complete required tasks.

 

Schedule: Proposals shall indicate schedules for completion of work, including City and KDOT staff review. 

                             Client References: At least three (3) and not more than five (5) previous client references shall be provided in the proposal.  The consultant shall provide the name, address, telephone number and title of a contact person familiar with the work of the consultant on a similar project and who can be contacted by the City of Lawrence.

 

Selection Process:  Upon receipt of proposals, a review by City staff will determine those firms who will be selected for further negotiations or an interview.  Qualified applicants may be contacted for additional information if needed.  A selection/negotiation committee will recommend a consultant to the City Commission based upon their qualifications.  Following the selection of a consultant a scope of services, project schedule and contractual agreement will be negotiated.

 

Selection criteria will be applied as follows:

 

1.      Capability to perform all aspects of each portion of the project (staffing, schedule, etc.).

2.      Recent experience in regional and long-range transportation planning and land use issues and concepts.

3.      Understanding of the community and its relationship to the proposed projects.

4.      Qualifications and reputation as an experienced consultant in the field of transportation planning, land use, transportation finance.

5.      Quality of previous projects of a similar nature.

6.      Ability to meet schedules within project budget.

 

Estimated hours and hourly rate information, to include breakdown of direct and indirect costs, shall be used to determine appropriate billing rates to assist in the evaluation of the consultant’s understanding of the work and final negotiations of a contract.