City of Lawrence

Utilities Department 

MEMORANDUM

TO: David Corliss, ACM, Administrative Services;

                        Debbie Van Saun, ACM, Community Development Services

FROM:         Philip Ciesielski

CC:                        Roger Coffey, Michael Tubbs, Dave Wagner

DATE:           June 23, 2005

RE:                CS04-04 6th & Indiana Sanitary Sewer Improvements

Please include the following item on the consent agenda for the June 28, 2005 City Commission meeting.

Set Bid Date for CS04-04 6th & Indiana Sanitary Sewer Improvements:

Project History. 

June 2004 – City hired BG Consultants for Engineering and Bid Phase Services for the following Capital Improvement Project at a cost of $23,724.

· CS04-04, 02 (6^th & Indiana Sanitary Sewer Improvements)

December 2004 – Design of the sanitary sewer is complete and the necessary easements are identified.  Timing of the construction is set to be completed prior to the resurfacing of 6^th Street scheduled for late summer 2005.

January 2005 – Difficulty obtaining the required easements through the properties immediately north of 6^th Street, 545 – 547 Indiana and 710 – 712 W 6^th Street, prompts the Utility Staff to consider alternate alignments. 

February 2005 – BG Consultants is retained to evaluate alternative alignments for the sanitary sewer that will avoid the properties in question.  BG Consultants recommends an alignment which crosses 6^th Street along the Mississippi Street Right of Way.  This alignment does not require construction activity in 6^th Street and will not interfere with the 6^th Street resurfacing project 

March – April 2005 – Per an approved amendment to the contract, BG Consultants prepares project plans and specifications based on the alternate alignment noted above.

May 2005 – Staff receives, reviews, and approves final construction plans and specifications for the project.  Due to the realignment of the sanitary sewer line BG Consultants also recommends the installation of a shared sanitary sewer service for 545 – 547 Indiana and 710 – 712 W 6^th Street.

June 2005 – Staff obtains signatures of the property owners on the shared sanitary sewer service agreement and requests authorization for the City Manager to enter into the agreement and waive section 19-214(e) of the code.

Project Status/Details.  Utility Department staff have approved final plans and specifications for the advertisement and bidding of the work covered.  All required easements and right of entry agreements have been obtained.  The anticipated project schedule is as follows:

Advertise for Bid       June 29th

Bid Letting               July 12th                            

Notice to Proceed      August 8th 

End Construction       October 28th   

This schedule is contingent upon the paperwork execution, receipt of the permits and weather conditions during the construction period.

Project Funding.  Funding for the construction will come from the 2005 Utility Department Capital Improvement Project non-bonded construction fund.

Action Request.  The Utilities Department is seeking approval from the City Commission to set a bid date for the CS04-04 6th & Indiana Sanitary Sewer Improvements for July 12, 2005.

 Thank you for your assistance.  Please advise if you have any questions.