June 20, 2005

CALL TO ORDER

The monthly meeting of the Lawrence-Douglas County Health Board was held Monday,

June 20, 2005. Chair Donna Bell called the meeting to order.

MINUTES

Gladys Sanders moved that the May Health Board minutes be approved. Sherri Vaughn provided the second and the motion passed.

COMMUNICATIONS COORDINATOR PRESENTATION

Sheryl Tirol, Communications Coordinator, reviewed the role of the Communications Coordinator for the Board and presented a demonstration of the recently launched Lawrence-Douglas County Health Department web site.

UNFINISHED BUSINESS

2006 Budget Update

Kay Kent updated the Board regarding the 2006 Budget. She stated that there were no updates to report concerning the County Commission’s review of our requested budget. Kay reported that the City staff is now recommending full funding of the Health Department’s 2006 budget request. Kay will continue to monitor City Budget Study Sessions. To help clarify the Health Department’s status, the Board suggested a meeting of the Health Board Chair, Health Department Director, Mayor, City Manager and Assistant City Manager later this year.

Ad hoc committee for Douglas County Sanitary Code revision

Charlotte Marthaler, Director of Policy and Planning, distributed for the Board’s review draft copies of the Staff Report regarding Environmental Health Ad Hoc Committee and letter to City and County Commissions. The Board agreed that once comments were received on the report it would be forwarded to the City and County Commissions along with the letter informing Commissioners that the Health Board decided to suspend committee activities while the Douglas County Board of County Commissioners and Planning Department continue to investigate options related to the concept of cluster subdivision development.

ACTIVITY AND FINANCIAL/VOUCHER REPORTS

Tom Liebl moved that the Board accept the financial and activity reports for May. Gladys Sanders provided the second and the motion passed.

NEW BUSINESS

Bank Account proposals

In accordance with the Health Board Policy which requires the Health Department to solicit bank bids every four years, the Health Department recently distributed Request for Proposals for banking services. Three responses were received and evaluated. The proposal submitted by Central National Bank was recommended by Kay as the most competitive proposal that meets the needs of the agency. Kay recommended that the Board accept their proposal for banking service beginning July 1, 2005. Gladys Sanders moved that the Board accept the staff recommendation and select Central National Bank for the Health Department’s banking services. Tom Liebl provided the second and the motion passed.

Capital equipment purchases

Charlotte Marthaler presented a list of recommended capital equipment purchases. After discussion, Tom Liebl moved that the Health Department accept the bids from each of the following vendors and purchase: twelve replacement computers, four additional computers, and a laptop computer from MicroTech through the State purchasing office at a low-bid cost of $27,244; a laser color printer and video projector from CDW-G at a low-bid cost of $2,529; and system furniture from Scott Rice at a cost of $8,430.48. Of the $38,203.48 total cost, $19,248.00 will be purchased with funded depreciation, $15,677.80 with grant funding, and the remaining $3,277.68 with the Health Department’s Capital Equipment budget. Sherri Vaughn provided the second and the motion passed.

Director’s Report

1. Charlotte Marthaler presented information to the Board regarding the need to develop a Health Department logo with the goal of distributing Requests for Proposals by Fall of 2005.

2. The request for proposals to establish a Section 125 Cafeteria Plan has been put on hold pending the filling of the vacant Director of Administrative Services position.

3. The Board signed a letter for Carole Rehder congratulating her for her 5 years with the Health Department.

Other New Business

1. Chair Donna Bell signed the WIC contract for the period of 7/1/2005 to 9/30/2005 for $40,913 which represents a five percent increase over the previous contract. Caseload was also increased by five percent.

2. Kay informed the Board of the plan to apply for a Local Environmental Protection Program (LEPP) target grant when proposals are being accepted by Kansas Department of Health and Environment. The request would be used for GIS applications in environmental health.

3. The next Health Board meeting is scheduled for Monday, July 18, 2005.

ADJOURNMENT

The meeting was adjourned on a motion by Sherri Vaughn and a second by Tom Liebl.

Respectfully submitted,

Kay Kent

Secretary

Present: Donna Bell

Tom Liebl

Carl McElwee

Gladys Sanders

Sherri Vaughn

Ex Officio: Kay Kent

Other: Paul Geisler

Charlotte Marthaler

Sheryl Tirol