City of Lawrence

Lawrence Arts Commission

Meeting Minutes for June 8, 2005

 

Members Present:

Brenna Daldorph

Judy Geer Kellas

Elizabeth Hatchett

Kay Henry

Mary Kennedy McCabe

Liz Kowalchuk

Marlene Merrill

Margaret Morris

Evie Rapport

Jeff Ridgway

James Schaefer

Sandra Wiechert

 

Staff Liaison present: Michael Tubbs

 

 

A. Meeting was called to order by Commissioner Chair Merrill at 6:30pm

 

B. Consent Agenda:

1.         Approvals of minutes: motion to approve was made by commissioner Ridgway, seconded by Commissioner Greer Kellas. Motion passed.

C. Regular Agenda Items

2.      Announcements from chair: Commission Chair Merrill thanked commissioners for attending the grant award ceremony on June 7th. The excellent attendance reflects well on the activities and involvement of the Arts Commission.

3.      Subcommittee updates:

a.       Grants (Commissioner Morris): June 7th ceremony wrapped up this year, we will have a hiatus for the summer and meet this fall to begin the application review, publicity and timeline.

b.      Outdoor Sculpture Committee: (Commissioner Ridgway) All the sculptures have been placed. This is the 18th year for the exhibit. Commissioner Ridgway will be interviewed on “the Lazer” radio station on Friday morning before the reception to publicize the reception. There will also be an article in the Sunday paper on June 12th. The reception will be held at the Lawrence Arts Center on June 11, 5:30-8pm. HyVee will provide the catering. This year there will be 2 sculptors included from Lawrence. David Cateforis, this year's alternate juror and University of Kansas Professor of Art History will lead the tour. A good crowd in expected!   Commissioner Ridgway received inquiries from both Overland Park and Seattle for information about our procedures, as they are interested in duplicating this type of event in those cities. Commissioner Rapport suggested that we send information about the exhibit to Kansas City and Topeka, and include it regional Visitor’s Bureau calendar listings, as well as in the Kansas City Star next year.

c.       Percent For Arts (Commissioner Schaefer): there was no report as of this time n the percent for Arts, current committee is still forming.

d.      Developmental Workshops (Commissioner Hatchett / Commission Chair Merrill): We received an increase in the budget for the purpose of developing these workshops. This will be a cooperative effort with the Grants Committee, and will continue to be developed throughout the year.

e.       Phoenix Awards (Commissioner Wiechert): The nomination sheets will be out in August. Committee will meet in October. Nominations will be due October 3rd, 4pm. Notifications will happen the week of October 9th, invitations will go out October 17th and 18th. Dates for the awards were discussed; tentative date for ceremony was set for November 6th. The committee will meet after the commission meeting this evening.

f.        Website development (Staff Liaison Tubbs): Staff Liaison Tubbs, Commissioner Kowalchuk met with the graphic designer/web designer to go over ideas and direction for LAC website. They will put something together for the September meeting.

 

D. New Business

1.      Written Statement of Interests (Commission Chair Merrill): Commission Chair Merrill proposed that all Lawrence Arts Commissioners a complete a written conflict of interest disclosure to make this information public. This is to make sure that any involvement we have are clear to the public. In discussion, Commissioner Rapport added that it is a protection for the commission itself as well as our colleague commissioners to facilitate conducting business in an open way. Commissioner Geer Kellas added that this information will help the public understand the basis of some of our decisions.  Commissioner Henry asked how the information will be kept. Staff Liaison Tubbs answered that the record of disclosures by the commission will be housed by the staff. Staff will also field questions regarding the disclosures. It will be kept in a folder and available to those who ask about it; such as other commissioners, and the public. Staff Liaison Tubbs explained that it will not be an open record, but more akin to a personnel record. Housing it with the staff rather than a commissioner will allow for more consistency in regards to its upkeep, as commissioners change more frequently than staff. Commissioner Henry added that it might be helpful to review it yearly at the orientation meeting. Commissioner Morris asked what to include in our disclosures, Staff Liaison Tubbs suggested listing the names of organizations which the Commissioners do business with, belong to, or are employed by. Commissioner Wiechert moved to for all Commissioners to complete the disclosure statement, and that it be housed at with staff at the city. Commissioner Henry seconded. Motion passed.

    1. Other New business: there was no other new business.
    2. There will be a no meeting in July. Next meeting will be held August 10, 6:30pm.

 

D.     Motion to adjourn was made by Commissioner Geer Kellas, seconded by Commissioner Wiechert.

 

E.      Meeting was adjourned at 7: 35pm