City of Lawrence

Lawrence Sister Cities Advisory Board

September 14, 2005 minutes

 

MEMBERS PRESENT:

Stuart Boley, Kathleen Hodge, Linda Hyler, Michael Kennedy, Graham Kreicker, Beth Reiber Gina Ross, Bob Schumm, Andrew Tsubaki, Nancy Bjorge, William Keel

MEMBERS ABSENT:

Sheila Immel, Jon Josserand, Karen Swisher

STAFF LIASION PRESENT:

Lisa Patterson

PUBLIC PRESENT:

Hans-Otto Viethsen, Jan Stewart

 

Meeting called to order at 5:30 pm. by Kreicker.

 

Ross moved to accept the minutes of the August 10th meeting.  Bjorge seconded.  Motion approved.

 

Hans-Otto Vietsen was introduced to the group.  He is the teacher/chaperone who is here for five weeks with the 13 students from Eutin.

 

Boley gave the Treasurer’s Report.  So far, we spent $4,603.93 more than we took in this year.  The 2005 Eutin trip had a surplus of $1,216.92.  The annual Sauer-Danfoss donation of $500 will be added to this amount.  The 2005 Hiratsuka trip had a surplus of $1,417.89.  The final result will vary after $300 in refunds is made.  Schumm moved acceptance of the Treasurer’s report.  Ross seconded.  Motion passed.

 

Boley continued with a report from the Finance Committee, which also includes Hyler, Keel, Patterson, and Ross.  The draft of the document entitled “General Financial Policies Governing Authority and Responsibility” was reviewed.  Also reviewed and discussed were the policies relating to the annual student exchanges. After members and others review the drafts we will vote on adoption at our next meeting.

 

Tsubaki gave a report on the Japan Festival October 8 and 9.  Hodge and Ross will plan to attend and represent us in the segment of sister City relationships and programs.

 

Kreicker reported that Mr. Katsuyama, a curator with the Hiratsuka Art Museum, is here to work on details of an exchange with Spencer Museum and Haskell.  As previously advised, the Mayor’s luncheon to honor him cost about $350.  Schumm moved and Ross seconded that the bill be paid.  Motion passed.  Kreicker requested up to $250 in additional monies to support hosting Mr. Katsuyama.  Schumm moved and Ross seconded that we allow the expense.  Motion passed.

 

Keel reported on plans for a membership event to be held at Maceli’s, 1031 New Hampshire Street on Thursday, October 13, 2005 from 5:30 to 7:00 pm.  We agreed to serve food with beer and wine.  We have approximately 129 mailing labels.  Keel, Ross & Kreicker will handle invitation printing and mailing.

 

Hodge made a PowerPoint presentation on the Access database for our Board.

 

Kreicker asked that we move our meeting date from October 12 to October 5.  Schumm moved and Ross seconded.  Motion passed.

 

Kreicker appointed Keel and Ross, to work with him to revise the membership renewal form.

 

At 6:55 pm. Schumm moved we adjourn and Keel seconded.  Motion passed.