Memorandum

City of Lawrence

Public Works Department

TO:	Mike Wildgen Debbie Van Saun Dave Corliss
FROM:	Steve Bennett
CC:	Charles Soules Tamara Bennett
Date:	November 11, 2005
RE:	November 15 , 2005 Agenda Item

Please include the following item on the City Commission consent agenda for consideration at the November 15, 2005 meeting:

Mechanical Systems Renovation – Investigation and Training Center (ITC) 4820 Bob Billings Parkway

This is for the replacement of an existing roof top unit. It currently serves occupied and unoccupied areas of the ITC Building. 

Project History.  The Public Works Department solicited RFP’s for replacement and partial integration into the existing system. The project needs to be completed asap to insure heat for the building. Part of the area is not occupied at this time, but heat is a necessity to keep the building systems functioning. Consideration was given to the size and partial integration into the present controls due to speculation of future use.  Requests were sent to Chaney Inc., Cloud Heating and Cooling, and Huxtables L.T. Service. The RPF was published and submitted to Demand Star. The Department received two proposals: Huxtables L.T. and sys-tek (from the internet advertisement). The others declined to submit.

Project Status. 

The proposals were reviewed and the department selected Huxtables L.T. as the firm to perform the renovation and replacement of the HVAC based on the following criteria: 

Qualifications and Experience

Project Organization and Approach

Project Schedule for completion

Client References

Project costs

Project Details.  The project includes all engineering, design, project management, job supervision, equipment, materials and labor for the replacement of a 15 ton roof top unit. It will also include all demolition, disconnecting individual controls, and incorporating new controls into the system.

We anticipate the project to be completed in January, 2006, weather permitting.

Project Funding.  This project will be funded from 2004 Building renovation funds set aside for significant projects. The balance of set aside funding is currently $33,803. The cost of this project is $15,490. The purchase order will be charged to line item 202-3000-570.27-09

Action Request.  Public Works Department staff requests approval from the City Commission to authorize the City Manager to enter into a contract with Huxtables L.T. in the amount of $15,490 for Mechanical systems renovation  (phase four) for the Police Departments Investigation and Training Center located at 4820 Bob Billings Parkway.