City of Lawrence

Finance Department

MEMORANDUM

DATE:	November 9, 2005
TO:	Mike Wildgen
	City Manager
FROM:	Alan D. Landis
	Purchasing Specialist

On October 25, 2005, the City of Lawrence opened proposals for the following:  

Bid #0536 – Three (3) Rear Load Refuse Trucks – Public Works Department

VENDOR	TOTAL  BID
American Equipment, bid 1	276,231.00
KCR International	282,042.00
American Equipment, bid 2	285,648.00
Roy Conley & Company	306,414.00
McNeilus	334,932.00
Burnup Equipment, bid 1	399,474.00
Burnup Equipment, bid 2	408,891.00
Corbin Equipment, Inc.	NO BID

Solid Waste equipment is replaced according to our equipment replacement schedule.  The equipment replacement schedule is based on age, mileage, hours of use, and cost of maintenance and upkeep.  These trucks are budgeted in the 2006 budget but we requested bids this year to ensure we will receive the 2006 model year.  New pollution control standards will go into effect for the 2007 production model year which will increase the price of each truck several thousand dollars.  No money will be paid until the trucks are delivered, mid year 2006. Budget authority has been approved for this purchase in 2006. 

The lowest bid that meets specifications is the bid from Roy Conley & Co.  The two low bids, American Equipment, bid 1 and KCR International do not meet the minimum specifications of the hopper vertical opening dimensions and the hydraulic tank size.  The third low bid, American Equipment, bid 2, does not meet turning radius specifications, air compressor specifications, and hydraulic tank specifications. 

Recommendation Action:

Approve bid from Roy Conley & Co. for three (3) rear load refuse trucks in the amount of $306,414.00 (Public Works/Solid Waste)

cc:	Dave Corliss	Chuck Soules	Steve Stewart
	Frank Reeb	Tammy Bennett
	Bobbie Walthall	Bob Yoos
	Diane Trybom	Mark Able