City of Lawrence

Finance Department

MEMORANDUM

DATE:	November 9, 2005
TO:	Mike Wildgen
	City Manager
FROM:	Alan D. Landis
	Purchasing Specialist

On October 25, 2005, the City of Lawrence opened proposals for the following:  

Bid#0535 –  One (1) Roll-off Truck – Public Works Department

VENDOR	TOTAL  BID
American Equipment, bid 1	$  85,967.00
American Equipment, bid 2	87,062.00
Roy Conley & Company	87,343.00
KCR International	87,882.00
Burnup Equipment, bid 1	120,060.75
Burnup Equipment, bid 2	121,155.75
Corbin Equipment, Inc.	NO BID

Solid Waste equipment is replaced according to our equipment replacement schedule.  The equipment replacement schedule is based on age, mileage, hours of use, and cost of maintenance and upkeep.  This truck is budgeted in the 2006 budget but we requested bids this year to ensure we will receive the 2006 model year.  New pollution control standards will go into effect for the 2007 production model year which will increase the price of the truck several thousand dollars.  No money will be paid until the truck is delivered, mid year 2006. Budget authority has been approved for this purchase in 2006.

The two low bids from American Equipment did not include the engine warranties and manuals.  With these additions the adjusted prices are $87,389.00 for bid 1 and $88,890.00 for bid 2.

Recommendation Action:

Approve low bid from Roy Conley for one (1) roll-off truck in the amount of $87,343.00                

(Public Works/Solid Waste)

cc:	Dave Corliss	Chuck Soules	Steve Stewart
	Frank Reeb	Tammy Bennett	Diane Trybom
	Bobbie Walthall	Bob Yoos	Mark Able