City of Lawrence

Finance Department

MEMORANDUM

DATE:	November 18, 2005
TO:	Mike Wildgen
	City Manager
FROM:	Alan D. Landis
	Purchasing Specialist

On November 11, the City of Lawrence and Douglas County opened bids for the following:

#05016 – Elevator Maintenance – Cooperative Bid, City/County combined

VENDOR	TOTAL  BID
Interstate Elevator	$  31,500.00
ThyssenKrupp	31,812.00
General Elevator	38,556.00

The City of Lawrence and Douglas County cooperatively received bids for elevator maintenance.  The City has 14 elevators and the County has 7 elevators.  Both entities combined will save a total of $7,204.00 over last years contracts by entering this agreement, the City’s share being $4,304.00.  The contract is renewable each year for up to four additional years providing all parties agree.

The two Parks and Recreation elevators bid, one at the Community Building the other at the Indoor Aquatic Center, are the only two elevators that went up in price, those two would cost $1,428.00 more per year.  The bid was written so we can reject any elevators and Parks and Recreation would like to reject that part of the bid and continue with their current contract. Interstate Elevator has been in business for only one year and it was a requirement in the bid for the company to be in business for a minimum of three years.  The prices below reflect only the prices of the 12 City elevators we would like on the contract. 

VENDOR	TOTAL  BID
ThyssenKrupp	$19,080.00
Interstate Elevator	20,100.00
General Elevator	23,556.00

Recommendation Action:

Approve the City Manager entering a renewable contract for elevator maintenance with ThyssenKrupp Elevator in the amount of $19,080.00 (Public Works Department/Utilities Department)

cc:	Dave Corliss	Chuck Soules	Steve Bennett
	Frank Reeb	Tammy Bennett	Dee Dee Commons
	Bobbie Walthall	Dave Wagner	Karen Risner
	Diane Trybom	Chris Stewart