Memorandum

City of Lawrence

Parks & Recreation

TO:	Mike Wildgen, City Manager
FROM:	Mark Hecker, Superintendent of Parks & Maintenance
CC:	Debbie Van Saun, Fred DeVictor, Kerry Golden, Steve Stewart, Alan Landis
Date:	12/12/2005
RE:	Equipment Replacement - EBGC

Please place the following item on the City Commission consent agenda for their December 20, 2005 meeting:

Equipment Replacement Purchase – EBGC

Background Information

As we have discussed, we have a number of pieces of maintenance equipment at EBGC that will need to be replaced in the next 2-3 years. Most of this equipment is over 6 years old and is beginning to fail mechanically.  

Staff Recommendation

I am recommending that we purchase 4 mowers (see list below) at a purchase price of $84,704 using an existing State purchasing contract with John Deere to purchase this equipment. This will allow us to acquire the appropriate equipment in a timely fashion.   Additionally, the contract with John Deere gives a 20% discount off manufactures suggested retail price.  This method of purchasing gives the best price available.  The state contract with John Deere expires December 31^st of this year.   Attached please find the price quote from John Deere that was used to develop the staff recommendation for equipment purchase.

Action Request

Staff requests the City Commission to approve the following purchase of mowing equipment from the John Deere State purchasing Contract:

· Eleven Blade Diesel Triplex Greens Mower              $26,395.20

· Seven Blade Diesel Triplex Greens Mower                 26,382.40

· Five Blade 3WD Diesel Utility Mower                           22,273.20

· Five Blade 3WD Diesel Utility Mower                           22,153.20

· Trade In Allowance                                                      (12,500.00)

· TOTAL $84,704.00