City of Lawrence

Utilities Department

MEMORANDUM

DATE:	July 13, 2007
TO:	David Corliss – City Manager
FROM:	Terrol Palmer – GIS Analyst, Utilities Micah Seybold – GIS Analyst, Public Works

GPS DATA COLLECTORS AND REFERENCE STATION UPGRADE

UTILITIES DEPARTMENT / PUBLIC WORKS DEPARTMENT

The City of Lawrence, Kansas budgeted in 2007 to upgrade existing GPS equipment for Utilities and Public Works Departments.  This purchase includes 3 new field ready data collectors and an upgrade of the Trimble reference station located atop City Hall.  The recommended equipment will increase productivity of infrastructure data collection in the field.  The upgrade to the Trimble reference station in conjunction with the new GPS data collectors enables the departments to use a broader satellite network for faster data collection and minimize equipment downtime.  This broader network will eliminate the current limit on data collection due to satellite availability.  The current Public Works GPS data collection equipment is obsolete and replacement parts are no longer available.  The departments will use the recommended equipment to collect data for collection system capacity analysis, inventory infrastructure assets and survey for preliminary design of in-house engineering projects.

The Utilities Department portion will be funded from its general capital improvement fund               and the Public Works portion was budgeted as part of the 2007 Budget account number 001-3100-571-6008.

VENDOR	TOTAL  BID
Seiler Instrument	GSA Pricing    $ 71,355.00

Recommendation Action: 

Approve purchase of 3 Trimble GPS data collectors and an upgrade of the existing Trimble reference station from Seiler Instrument at the state contract price in the amount of $71,355.00.  The Utilities Department portion of the cost being $49,570.00 and the Public Works portion of the cost being $21,785.00.

cc:	Debbie Van Saun	Dave Wagner	Beth Frailey Krishtalka
	Frank Reeb	Philip Ciesielski	Bob Brower
	Bobbie Walthall	Charles Soules	Alan Landis
	Diane Trybom	Shoeb Uddin	Bryce Hirschman