City of Lawrence

Finance Department

DATE:	April 16, 2008
TO:	David Corliss
	City Manager
FROM:	Alan D. Landis
	Purchasing Specialist

The following vehicles meet or exceed the criteria for replacement. We request City Commission approval to sell the surplus vehicles on Gov Deals as we have done in the past.

Equipment	Make	Year	Unit	Points
Crown Victoria	Ford	2005	64	26.59
Crown Victoria	Ford	2005	65	29.35
Crown Victoria	Ford	2005	66	28.61
Crown Victoria	Ford	2005	68	29.58
Crown Victoria	Ford	2005	70	27.33
Crown Victoria	Ford	2004	87	26.38
Crown Victoria	Ford	2004	88	29.33
Half Ton Pickup	Ford F150	1998	208	34.29
1 Ton Pickup Crew Cab Pickup	Chevrolet	1997	452	31.99
Rear Load Refuse Truck	Ford	1977	540	40.53
Half Ton Pickup	Chevrolet	1997	595	35.82

The criteria and how vehicles are rated is shown in the Rating Scale below.

City of Lawrence Rating Scale
Factor	Points
Age	1 point for each year of chronological age based on in-service date.
Miles/hours	1 point for each 10,000 miles or 300 hours of use.
Type of service	1, 3, or 5 points are assigned based on the type of service that vehicle receives. For instance, a public works vehicle may be given a 5 because it is in very frequent duty service. In contrast, an administrative sedan that is part of the city pool may be given a 1.
Reliability	Points are assigned as 1, 3, or 5 depending on the frequency that a vehicle is in the shop for repair. A 5 would be assigned to a vehicle that is in the shop two or more times per month on average, while a 1 would be assigned to a vehicle in the shop an average of once every month or so.
M&R Costs	1 to 5 points are assigned based on total life M & R costs (not including repair of accident damage). A 5 is assigned to a vehicle with life M & R costs equal to 80 % or greater than the vehicle's original purchase price, while a 1 is given to a vehicle with life M & R costs equal to 20% or less of its original purchase price.
Condition	This category takes into consideration body condition, rust, interior condition, accident history, anticipated repairs, etc. A scale of 1 to 5 points is used with 5 being poor condition.
Point Ranges
Under 19 points	Condition I	Excellent	Code = Exc.
20-25 points	Condition II	Good	Code = Good
26-29 points	Condition III	Qualifies for replacement	Code = QFR
30 points and above	Condition IV	Needs immediate consideration	Code = NIC
NOTE: This scale was provided by the American Public Works Association (APWA) as an example in the "Vehicle Replacement Guide" published in August of 2001.

Recommendation Action:

Approve sale of surplus equipment and vehicles on Gov Deals.

CC:	Cynthia Boecker	Diane Stoddard	Steve Stewart
	Frank Reeb	Jonathan Douglass
	Diane Trybom	John Williams