Memorandum

City of Lawrence

Utilities Department

TO:	David L. Corliss – City Manager Cynthia Wagner - Assistant City Manager Diane Stoddard - Assistant City Manager
FROM:	John Shutak – Utilities Engineer
CC:	Dave Wagner – Director of Utilities Philip Ciesielski – Asst. Director of Utilities Mike Lawless – Asst. Director of Utilities Beth Krishtalka – Assistant to Director Mark Hegeman – Utilities Operations Superintendent
Date:	May 01, 2013
RE:	May 07, 2013 Agenda Item – Set a bid date for Bid No. B1326, UT1105DS – 19^th Street Waterline Replacement

Please include the following item on the City Commission Agenda for consideration at the May 07, 2013 meeting:

Set a bid date of May 21, 2013 for Bid No. B1326; for project UT1105DS 19^th Street Waterline Replacement. Bid documents to be available Wednesday May 08, 2013.

Project Description:

The 19^th Street Watermain Replacement project, previously identified for inclusion in the 2012-2013 watermain replacement program, includes the installation of approximately 1,320 lineal feet of 12” watermain to replace the existing 1954 12” cast iron watermain from Maple Lane to Harper Avenue as shown on the attached map.

Project History:

The 19^th Street watermain was identified for replacement based on break/repair history as well as the fact that the Department of Public Works intends to resurface this segment of 19th Street as part of the 2014 mill and overlay program. Department of Utilities staff have been working with Professional Engineering Consultants, Department of Public Works staff, and private utility providers to complete the design and bid the project so that construction will be completed by fall of 2013.

Project Status/Details:

Professional Engineering Consultants have completed the design and production of construction documents for the project incorporating City staff and private utility provider review comments. Geotechnical borings have been completed and are included in the construction documents.

A public meeting will be held prior to the start of construction to address any concerns related to the project. Affected residents will also be notified a minimum of 2 weeks in advance of construction activities, as well as a minimum of 24 hours in advance of any interruption of service.

Project Schedule

The bid documents for the project allow for 75 calendar days to attain substantial completion and 105 calendar days to attain final completion from the date of notice to proceed. The following is an estimate of bidding, construction start, and project completion dates:

Project Schedule

          Bid Opening                      May 21, 2013

          Award Bid                         May 28, 2013

          Notice to Proceed               June 24, 2013

          Substantial Completion        September 07, 2013

          Final Completion                October 07, 2013

Project Funding:

The project will be funded from the non-bonded Department of Utilities Capital Improvement Projects funds; a total of $1,384,651.00 is allocated for projects for the 2012-2013 fiscal year.

Action Request:

Set a bid date of May 21, 2013 for Bid No. B1326; for project UT1105DS 19^th Street Waterline Replacement. Bid documents to be available Wednesday May 08, 2013.

Thank you for your assistance. Please advise if you have any questions.