Memorandum

City of Lawrence

Utilities Department

TO:	David L. Corliss, City Manager Cynthia Wagner, Assistant City Manager Diane Stoddard, Assistant City Manager
FROM:	Jeanette Klamm, Management Analyst
CC:	Dave Wagner, Director of Utilities Mike Lawless, Assistant Director of Utilities Dave King, Utilities Maintenance Superintendent Beth Krishtalka, Assistant to Director Steve Rich, Utilities Manager Tim Will, Utilities Manager
Date:	May 22, 2013
RE:	Agenda Item – Set Bid Date for Bid Number B1338 for 2013 Utilities Department Pump & Motor Rehabilitation Program

Please include the following item on the City Commission Agenda for consideration at the May 28, 2013 meeting:

Set a bid opening date of July 2, 2013 for Bid Number B1338 for 2013 Utilities Department Pump & Motor Rehabilitation Program.

Project Description

Utilities Department is requesting to bid eleven (11) pumps and motors (out of 532) for rebuild or replacement from the maintenance management system. These are the pumps and motors used in the transportation of water and wastewater used at the treatment plants and throughout the city. This is the Pump and Rehabilitation Program that the Department has used to maintain the reliability of the pumping system for numerous years. In an effort to consolidate and make the process more efficient for city personnel and vendors, the eleven (11) pumps and motors will be bid at once instead of individually. A pre-bid meeting is planned for June 11^th to review the specifications and expectations with potential bidders. A pre-bid meeting is planned for June 11^th to review the specifications and expectations with potential bidders.

Project Funding

Funding for the work is from the Utilities Department 2013 Operations and Maintenance Budget.

Action Request

Set a bid opening date of July 2, 2013 for Bid Number B1338 for 2013 Pump & Motor Rehabilitation Program.

Thank you for your assistance. Please advise if you have any questions.