CITY COMMISSION

MEETING AGENDA

June 18, 2013 – 6:35 p.m.

(Posted on webpage at 4:45 p.m. on 06/12/13)

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Updates:

06/18/13 @ 12:10 p.m.:

• Updated the City Manager’s Report;
• Added additional correspondence to Regular Agenda Item No. 1, temporary transit hub;
• Added staff memo on Sales Tax Question to Regular Agenda Item No. 4, rezoning (Z-13-00071) of approximately 41.15 acres located at 1900 W. 31^st Street;
•  Updated the staff memo on Regular Agenda Item No. 5 – budget update.

06/17/13 @ 4:30 p.m.:

• Added to Consent Agenda Item No. 7 – adopt on first reading, Ordinance No. 8876 regarding the Lawrence Originals 4^th of July event;
• Added to Regular Agenda Item No. 1 – two memo’s regarding the 700 block of Vermont Street and the 800 block of Vermont Street for alternate transit hub.

A.        RECOGNITION/PROCLAMATION/PRESENTATION:

1.       None.

B.        CONSENT AGENDA:

NOTE:  All matters listed below on the Consent Agenda are considered under one motion and will be enacted by one motion.  There will be no separate discussion on those items.  If discussion is desired, that item will be removed from the Consent Agenda and will be considered separately.

1.       Approve City Commission meeting minutes from 06/04/13.

2.       Receive minutes from various boards and commissions:

Cultural District Task Force meeting of 05/21/13

Public Health Board meeting of 04/15/13

3.       Approve all claims.  The list of approved claims will be posted to the agenda the day after the City Commission meeting.

4.       Approve licenses as recommended by the City Clerk’s Office.    

5.       Approve appointments as recommended by the Mayor.

6.       Bid and purchase items:

a)       Set bid opening date of July 2, 2013, for Bid Number B1339, Bus Stop Signs and Installation.   Staff Memo & Attachments

7.       Adopt on first reading the following ordinances:

a)       Ordinance No. 8873, merging the current Environmental Code into the Property Maintenance Code at Chapter IX, Article 6 of the City Code, as amended, and which would also provide for the promulgation of regulations governing the treatment and eradication of bedbug infestations.   Staff Memo & Attachments

b)       Ordinance No. 8874, establishing a 55 MPH speed limit on 23^rd Street (K-10 Highway), between FF Street and Franklin Road.   Staff Memo & Attachments

c)       Ordinance No. 8875, establishing a 40mph Speed Limit on Peterson Road between Kasold Drive and Monterey Way (approved by Traffic Safety Commission on 5/6/13 and by the City Commission on 6/11/13).

d)        Ordinance No. 8876, allowing the possession and consumption of alcoholic liquor on 7th Street, from Kentucky Street to Tennessee Street, from 9:00 a.m. - midnight on 07/04/13, associated with the Lawrence Originals 4th of July event.

8.       Adopt on second and final reading, Ordinance No. 8872, authorizing the issuance of up to $6,686,000 in Hospital Revenue Bonds for Lawrence Memorial Hospital for the purpose of financing, refinancing and reimbursing the costs of certain equipment and facilities to support hospital operations.

9.       Approve Special Event, SE-13-00211, for a Night at the Movies by the Lawrence Arts Center located on Salvation Army property at 946 New Hampshire Street on July 12, 2013. Submitted by Ric Averill, Lawrence Arts Center with permission of the Salvation Army, property owner of record.    Staff Report

10.     Approve Special Event, SE-13-00221, for a weekend market by Lawrence Flea Market located on Mount Oread Aerie 309 FOE Inc. property at 1803 W. 6^th St on June 22, 2013. Submitted by Danielle Rittenhouse, Lawrence Flea Market, with permission from Mount Oread Aerie 309 FOE Inc., property owner of record. Staff Report

11.     Authorize the Mayor to execute a City/State Agreement with the Kansas Department of Transportation for reimbursement to city for Construction Engineering and Inspection Services on the 9^th Street, Tennessee Street to Kentucky Street improvements, Project No. PW1212.    Staff Memo & Attachments

12.     Authorize the City Manager to execute the Engineering Services Agreement for the Maple Street Pump Station with Bartlett & West in an amount of $399,370.   Staff Memo & Attachments

13.     Authorize staff to bind coverage for property and casualty insurance ($125,920) and fire and medical auto/professional liability insurance ($56,784) for the insurance period of July 1, 2013 through July 1, 2014.   Staff Memo

14.     Approve as “signs of community interest”, a request from the Lawrence Farmers’ Market to install a permanent sign in the right-of-way at 824 New Hampshire Street, near the west entrance to Lot #8, advertising the downtown Farmers’ Market.

15.     Authorize the Mayor to sign a Subordination Agreement for Linda J. Trent (Linda J. Reynolds), 1041 Home Circle.    Staff Memo

16.     Authorize the Mayor to sign a Release of Mortgage for Alouise R. Brain, 2315 Orchard Lane.   Staff Memo

C.        CITY MANAGER’S REPORT:   CM Report & Attachments - Updated 06/18/13

ADDRESSING THE COMMISSION:         The public is allowed to speak to any regular agenda item or give public comment after first being recognized by the Mayor.  Individuals are asked to come to the microphone, sign in, and state their name and address.  Speakers should address all comments/questions to the Commission.

D.        REGULAR AGENDA ITEMS:          

1.       Receive staff memo regarding an alternate site for the temporary transit hub.  Memo Regarding 700 Block of Vermont - Added 06/17/13 Memo Regarding 800 Block of Vermont - Added 06/17/13 Correspondence - Updated 06/18/13

ACTION:      Direct staff as appropriate.

2.       Consider authorizing staff to negotiate an Engineering Services Agreement with Black & Veatch Corporation for Project UT1304 Wakarusa Wastewater Treatment Plant and Project UT1306 Wakarusa Conveyance Corridor Facilities.   Staff Memo & Attachments

ACTION:      Authorize staff to negotiate an Engineering Services Agreement with Black & Veatch Corporation for Project UT1304 Wakarusa Wastewater Treatment Plant and Project UT1306 Wakarusa Conveyance Corridor Facilities, if appropriate.

3.       Consider a Comprehensive Plan Amendment, CPA-13-00067, to Horizon 2020 Chapter 6 Commercial Land Use and Chapter 14 Specific Plans, Revised Southern Development Plan, to expand the S. Iowa Street commercial corridor east along W. 31^st Street to include 1900 W 31^st Street and identify the area as a Regional Commercial Center. Submitted by Menard, Inc.  Adopt on first reading, Joint City Ordinance No. 8869/County Resolution No. ____, for Comprehensive Plan Amendment (CPA-13-00067) to Horizon 2020 Chapter 6 Commercial Land Use and Chapter 14 Specific Plans, Revised Southern Development Plan, to expand the S. Iowa Street commercial corridor east along W. 31^st Street to include 1900 W 31^st Street and identify the area as a Regional Commercial Center.  (PC Item 4; approved 6-3-1 on 5/20/13) Staff Memo Planning Commission Resolution Map - Option 1 Map - Option 2 TND Map - Option 1 TND Map - Option 2 04/22/13 PC Packet PC Minutes Correspondence

ACTION: Approve Comprehensive Plan Amendment (CPA-13-00067) and adopt on first reading, Joint City Ordinance No. 8869/County Resolution No. ____, if appropriate.

4.       Consider a request to rezone, Z-13-00071, approximately 41.15 acres from RM12 (Multi-Dwelling Residential) to CR (Regional Commercial), located at 1900 W 31^st Street. Submitted by Menard, Inc., for Mid-American Manufactured Housing, Inc., property owner of record. Deferred by Planning Commission on 4/22/13.  Adopt on first reading, Ordinance No. 8870, to rezone (Z-13-00071) approximately 41.15 acres from RM12 (Multi-Dwelling Residential) to CR (Regional Commercial), located at 1900 W 31^st Street. (PC Item 5; approved 6-3-1 on 5/20/13) Staff Memo K10/SLT Fact Sheet Use Table Out Lot Size Comparison Chart 04/22/13 PC Packet Map of Area PC Minutes Correspondence Staff Response to Sales Tax Question - Added 06/18/13

ACTION: Approve rezoning (Z-13-00071) and adopt on first reading, Ordinance No. 8870, if appropriate.

5.       Receive staff update and follow-up information concerning 2014 City budget preparations.   Staff Memo & Attachments - Revised 06/18/13

ACTION:      Receive update.

E.         PUBLIC COMMENT:

F.         FUTURE AGENDA ITEMS:  Staff Memo & Attachments

G.        COMMISSION ITEMS:

H.        CALENDAR:   Meeting List 2014 Budget Process Calendar

1.       Consider establishing possible study session on Tuesday, July 9, 4:00 p.m., to discuss budget.

· BTBC Phase II Expansion Groundbreaking Ceremony, Friday, June 14, 10:00 a.m.  Location:  2029 Becker Drive.

· Firefighter Recruit Graduation Ceremony, Thursday, June 27, 6:30 p.m.  Location:  Dole Institute of Politics.

· City offices closed Thursday, July 4, in observance of Independence Day.

· City Commissioners invited to attend lunch with Planning Commissioners during their annual PC Orientation, Friday, July 12, 12:00 – 1:30 p.m.  Location:  City Commission Room.

· City Commission meeting scheduled for July 30 canceled due to fifth Tuesday of the month.

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I.         CURRENT VACANCIES – BOARDS/COMMISSIONS:

Listed below are existing and upcoming vacancies on City of Lawrence Boards and Commissions.  If interested in serving on a board, citizens should visit the website at http://www.lawrenceks.org/boards to volunteer online, or send a letter of interest to the Mayor, P.O. Box 708, Lawrence, KS 66044.

150^th Anniversary Advisory Committee:

This is a new committee that shall have nine (9) members and will be tasked with advising the City Commission on the implementation of the 150^th Anniversary schedule of events and to recognize the 150^th Anniversary of the August 21, 1863 raid on the City of Lawrence by Quantrill and his followers.

Community Development Advisory Committee:

Two vacancies for positions that expire 09/30/13 and 09/30/15.  Eligibility requirements exist for this board.

Electrical Code Board of Appeals:

One vacancy for a position that expired 03/31/12.  Eligibility requirements exist for this board.

Human Relations Commission:

Two vacancies for positions that expired 09/30/12.  One vacancy for a position that expires 09/30/14.

Jayhawk Area Agency on Aging:

One vacancy on the Advisory Council for a position that expires 09/30/14.

Lawrence Alliance:

Two vacancies for positions that expired 11/30/12.

Lawrence Douglas County Advocacy Council on Aging:

One vacancy on this board.

Lawrence Douglas County Metropolitan Planning Commission:

One position expires 05/31/13 and is eligible for reappointment to an additional term.

Public Incentive Review Committee:

One vacancy for a position that expires 01/31/14.  Eligibility requirements exist for this board.

Sales Tax Audit Committee:

One vacancy for a position that expires 04/30/14. 

Sister Cities Advisory Board:

One vacancy for a position that expires 12/31/14.

Traffic Safety Commission:

One vacancy for a position that expired 04/30/13.