Memorandum

City of Lawrence

Utilities Department

 

TO:

David L. Corliss, City Manager

Cynthia Wagner, Assistant City Manager

Diane Stoddard, Assistant City Manager

FROM:

Jeanette Klamm, Management Analyst

CC:

Dave Wagner, Director of Utilities

Mike Lawless, Assistant Director of Utilities

Dave King, Utilities Maintenance Superintendent

Beth Krishtalka, Assistant to Director

Steve Rich, Utilities Manager

Tim Will, Utilities Manager

Date:

July 9, 2013

RE:

Agenda Item – Award Bid Number B1338 for 2013 Utilities Department Pump & Motor Rehabilitation

Please include the following item on the City Commission Agenda for consideration at the July 16, 2013 meeting:

Award Bid Number B1338 for Utilities Department Pump & Motor Rehabilitation to JCI for $116,699, Letts, Van Kirk for $18,539, and Douglass Pump for $31,655. The total for all pumps and motors is $166,893.

Project Description

The Utilities Department received approval to bid fifteen (15) pumps and motors (out of 532) for rebuild or replacement with the bid opening on July 2, 2013. These are the pumps and motors used in the transport of water and wastewater used at the treatment plants and throughout the city. In an effort to consolidate and make the process more efficient for city personnel and vendors, the fifteen (15) pumps and motors were bid at once instead of individually. A pre-bid meeting was held on June 11th to review the specifications and expectations with potential bidders.

 

Not all vendors bid on all of the pumps and motors. In some cases, it was also more advantageous to replace the pump than rehabilitate it. Therefore, based on the bids received and the choice to replace instead of repair as outlined in the attached bid sheet, the following vendors were low bid for rehabilitation or purchase of the specified pumps:

 

JCI - $116,699

Letts, Van Kirk - $18,539

Douglass Pump - $31,655

 

 

Project Funding

Funding for the work is from the Utilities Department 2013 Operations and Maintenance Budget.

 

Action Request

Award Bid Number B1338 for Utilities Department Pump & Motor Rehabilitation to JCI for $116,699 Letts, Van Kirk for $18,539, and Douglass Pump for $31,655. The total for all pumps and motors is $166,893.

Thank you for your assistance. Please advise if you have any questions.