Memorandum

City of Lawrence

Information Systems

 

TO:

David Corliss, City Manager

 

FROM:

James Wisdom, Director of Information Technology

 

CC:

Brian Watson, Finance Department

 

DATE:

July 18, 2012

 

RE:

Annual software maintenance for Microsoft software

 

 

Microsoft Software Maintenance   The City of Lawrence maintains a Microsoft Windows based network providing services to all departments of the City of Lawrence, and the City maintains a Microsoft Select ® Agreement directly with Microsoft, purchasing Microsoft software through the State of Kansas software contract with Software House International.  The City’s current three year agreement expired June 30, 2013.  This maintenance agreement renewal covers the period from July 1, 2013 through June 30, 2014, and Microsoft allows government bodies to break down the costs annually on this agreement.  The annual Microsoft maintenance fees allow the City to maintain our servers and applications with the latest versions of software, provide 24x7 technical support, a Microsoft TechNet subscription, provides for free software for the City’s training room, offering convenient access to software and self-managed software asset management through the volume licensing website, and many other benefits through their Software Assurance ® program

 

Microsoft Software   The software under maintenance being renewed is used at all levels within the City.  The software under maintenance includes Windows based servers, Microsoft Exchange server, Microsoft SQL servers, Microsoft Terminal servers, Microsoft Office Professional, and all of our client access licenses for Windows Server, Exchange Server, Terminal Server, Microsoft Project, and SQL Server.  This purchase is made using the new Microsoft agreement negotiated by the State of Kansas

 

Software Funding. 

The software maintenance is funded by the user departments/divisions and is broken down by department.

                                           

Action Requests   Information Technology recommends the City Commission to approve a purchase order to Software House International in the amount of $89,264 to continue the City’s Select Agreement for Microsoft software maintenance for the period from July 1, 2013 to June 30, 2014.