CITY COMMISSION AGENDA ITEM

Department:	Utilities		Commission Meeting Date:  April 17, 2018
Staff Contact:	Andy Ensz, Utilities Engineer
Recommendations/Options/Action Requested:
Receive report on payment of $57,962.52 to RD Johnson Excavating for emergency waterline repairs on Packer Court.
Executive Summary:		The City’s Purchasing Procedures Manual, Section 1.4, Emergency Procedures, establishes that when an emergency expenditure over $50,000 is incurred, a full report of the circumstances necessitating that emergency action shall be presented to the Governing Body as soon as reasonably possible. The City incurred emergency expenditures in the amount of $57,962.52 related to an emergency waterline repair. This report notifies the Commission of this expense pursuant to the Purchasing Procedures. On January 17, 2018, City staff were notified of a possible leak at 2045 Packer Court. A Utilities Department field crew determined there was a leak and repaired the leak by replacing 2 feet of 12-inch ductile iron pipe with C-900 PVC pipe. On January 20, 2018, City Staff were notified of another possible leak at 2045 Packer Court. A field crew determined there was a leak, and it was repaired using a repair clamp. When the crew attempted to restore water service, another leak surfaced. The crew attempted to put the 12-inch ductile iron watermain back in service four times. After making four repairs, the watermain held pressure, and all customers were back in service. On January 21, 2018, City Staff were notified of another leak at 2045 Packer Court. Utilities staff decided to replace the watermain. RD Johnson Excavating was called in to replace the watermain to relieve the Utilities field crew from the previous day and nights’ repair efforts. RD Johnson installed approximately 515 feet of new 12-inch C-900 PVC watermain with Utilities staff providing materials and inspection. Customers were back in service under a boil order on January 22, 2018. All bacteriological samples passed and the boil order was lifted on January 24, 2018.
Strategic Plan Critical Success Factor		Innovative Infrastructure and Asset Management Core Services
Fiscal Impact (Amount/Source):		The fiscal impact of the emergency expenditure was $57,962.52. Funding came from the Operations & Maintenance Budget.
Attachments:		Invoice

Reviewed By: (for CMO use only)

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