CITY COMMISSION AGENDA ITEM

Department:	Public Works		Commission Meeting Date:  5/8/2018
Staff Contact:	Jason Stowe
Recommendations/Options/Action Requested:
Award Bid#1816, CIP project number PW17B4 to BA Green Construction, for the removal of the overhead walkway “canopy”, storm water drainage and concrete repair in the amount of $348,975.00
Executive Summary:		The canopy and sidewalk in the alley between Vermont & Massachusetts Street from 8^th Street to 9^th Street. (approx. 600 ft.) is in need of removal.  This section of the alley is used by patrons frequenting businesses and others traversing the downtown area and using the parking lot adjacent to this location. The canopy itself is a metal structure with a bitumen style roof that has been leaking through the decking and overflowing toward the properties that adjoin the canopy, causing it to leak into these spaces in some instances. The sidewalk has numerous tripping hazards as well as ADA related compliance issues. The underground storm water collection piping and inlets are also in need of repair. The cost to rehabilitate and continue to maintain the canopy is no longer feasible. City staff has been in contact with the property owners to notify them of the intent to remove the canopy and repair the sidewalk and underground storm water piping. City staff reached out to property owners via certified mail to obtain permission to access their property due to the existing connections between the canopy and those structures. The project will include a onetime repair of the structures adjoining the canopy so long as the property owner signed and returned the access waiver form that was sent via certified mail to them. If the waiver was not returned, then the City will remove the canopy to the nearest safest point in relation to the property boundary. Twelve waivers of the 23 properties have been returned to date. This project was not able to be completed in 2017 due to the project scope being modified from restoration of the canopy to removal and making sure that the City was making a good effort to contact and work with property owners. It was approved in the 2017 CIP. On December 12, 2017, the Commission adopted Ordinance No. 9428 authorizing the issuance of general obligation bonds to make these improvements. After the ordinance was passed, two attempts to bid and contract the work described failed to produce desirable outcomes. The City received bids for a third time on April 24th, only one response was received from BA Green in an amount of $348,975.00.
Strategic Plan Critical Success Factor		Safe, Healthy, and Welcoming Neighborhoods Innovative Infrastructure and Asset Management Core Services
Fiscal Impact (Amount/Source):		The fiscal impact to the City is $348,957 and will be funded with general obligation debt. It was included in the 2017 CIP (CIP# PW17B4).
Attachments:		Ordinance No. 9428

Reviewed By: (for CMO use only)

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