CITY COMMISSION AGENDA ITEM

Department:

Utilities

Commission Meeting Date:  June 19, 2018

Staff Contact:

Leah Morris, Utilities Project Engineer

Recommendations/Options/Action Requested:

Award Bid No. B1827 to Miles Excavating Inc., and authorize the City Manager to execute the construction contract in the amount of $839,111.89 for the reconstruction of Louisiana Street from 12^th Street to 13^th Street, Street, Storm, and Waterline Improvements (CIP# PW18E8 and 2016 Waterline Replacement Program).

Authorize the City Manager to execute the Cost-Sharing Agreement with the University of Kansas for University participation in the construction cost of the storm sewer improvements for the Louisiana Street, 12^th Street to 13^th Street, Street, Storm, and Waterline Improvements.

Executive Summary:

The Louisiana Street reconstruction project, from W 12th Street to W 13th Street, Street, Storm, and Waterline Improvements, includes street improvements, waterline replacement, and storm sewer installation.

After the City Commission rejected previous bids on May 1, the scope of the project was modified through a rebid process.  SK Design completed construction documents and addenda, and the project was advertised again on May 2, 2018. A prebid meeting was held on May 15, 2018. Bids were opened on May 22, 2018, and the bids were read publicly aloud as follows:

Miles Excavating Inc.	$839,111.89
RD Johnson Excavating	$975,170.80
Engineering Estimate	$931,796.00

SK Design has reviewed the bids, qualifications, and current project commitments of the low bidder.  SK Design recommends awarding the bid to Miles Excavating Inc. in the amount of $839,111.89.

City staff requested that the University participate in funding the stormwater improvements for the Louisiana Street, 12^th Street to 13^th Street, Street, Storm, and Waterline Improvements based on the University’s need for storm sewer improvements on Jayhawk Boulevard. Through discussion with City staff, it was determined that the appropriate portion of the project for the University to participate in would be a total of $96,818.20 for the storm sewer improvements.

Strategic Plan Critical Success Factor

Innovative Infrastructure and Asset Management

Fiscal Impact (Amount/Source):

Awarding the bid as recommended will have a fiscal impact of $839,111.89. Funding sources for this project are shown below.

2018 Capital Improvement Plan – Louisiana Street Project

Funding Source	CIP Project #	Budget
General Obligation Debt	PW18E8	$ 450,000
Intergovernmental (KU)	PW18E8	$ 96,818.20
Water – 2016 Revenue Bond Issue		$ 500,000
Total		$1,046,818.20

Attachments:

Map

Recommendation Letter

Bid Tabulation

KU Cost Share Agreement - Added 06/15/18

Reviewed By: (for CMO use only)

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