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CITY COMMISSION AGENDA ITEM |
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Department: |
Planning & Development Services/ City Attorney’s Office |
Commission Meeting Date: August 14, 2018 |
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Staff Contact: |
Amy Miller, Asst. Director-Planning |
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Recommendations/Options/Action Requested: |
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Award Bid No. 1838, Project PS1701CIP, for Tenant Finish related to the relocation of the Planning and Development Services Department and Municipal Court to the 3rd floor, west wing of the Riverfront Mall and authorize the City Manager to execute a contract with Loyd Builders, in the amount of $762,700.00. |
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Executive Summary: |
On March 20, 2018, the City Commission approved a lease for approximately 21,000 square feet of space on the 3rd floor of the west wing of the Riverfront Mall for the purpose of relocating the Planning and Development Services Department and Municipal Court. At that time, the city also entered into an agreement with TreanorHL for design services associated with the project (see attached memo).
Initially, before the design phase began, staff had estimated that the total project cost for tenant finishes would be approximately $800,000, plus roughly $64,000 in design fees. Staff proceeded in working with TreanorHL to refine the scope of the project and design the space. After the initial design phase, the architect estimated that the cost of the tenant finish would be significantly higher, primarily due to needing separate public restrooms to accommodate Municipal Court, upgrades to electrical and fire prevention components, and replacement of existing finishes that were in disrepair and in need of replacement. Staff continued to refine the design to lower anticipated project costs. As a result, a total of $1.1 million was placed in the 2018 amended budget.
The city officially took possession of the leased space on July 1, 2018. A formal invitation to bid was issued on July 19, 2018 and sealed bids were opened on August 7, 2018.
The lowest qualified bidder was Loyd Builders, with a base bid at $758,900.00. (R. Dean Construction was determined to not be a qualified bidder because they do not have a Contractor’s License, Class B or A, from the City of Lawrence.) Staff is recommending the addition of Alternate #5 (+$3,800.00) for a total construction price of $762,700.00. There are other expenses associated with this project including design fees ($64,000), furnishings, fixtures, equipment, carrying costs and contingency funds that added in will bring the total project cost in under the $1.1 million budget.
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Strategic Plan Critical Success Factor |
Effective Governance/Professional Administration Innovative Infrastructure and Asset Management Core Services |
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Fiscal Impact (Amount/Source): |
The fiscal impact to the City will be less than $1,100,000 and this amount is included in the amended 2018 budget and CIP. |
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Attachments: |
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(for CMO use only) |
☐TM ☒DS ☐CT ☐BM |