GENERAL OPERATING  FUND		FINANCIAL ADMINISTRATION			PURPOSE AND MISSION OF THE DEPARTMENT / DIVISION					GENERAL OPERATING FUND		GENERAL OVERHEAD			GENERAL OPERATING FUND		TRANSFER
							ACCOUNT  001-1060-551			The Administration Division of the Finance Department is responsible for the overall financial administration of the City of Lawrence.  Major responsibilities include accounting, investing, purchasing, accounts payable, and debt management.  The division strives to provide excellent service to citizens, contractors, suppliers, and employees.  We strive to treat customers with courtesy, respect and empathy.  The division works with other departments to develop procedures to use funds properly and productively.The financial operations of the City are governed by many standards and statutes.  Some standards such as accounting and auditing are developed by independent standard setting bodies.  Governmental accounting standards are set by the Government Accounting Standards Board (GASB).  State statues and internal policies govern our investment practices, such as types of investments and length of maturities.  We also operate under purchasing guidelines approved by the City Commission that specify when bids must be obtained and who may approve various purchases.  Debt management is governed by State and Federal statutes.  The legal ability to issue debt is reviewed by the Attorney General's Office.  The underwriters who purchase our debt are governed by the Securities Exchange Commission.   As a result, there are strict  guidelines as to what the City must disclose about our financial position to properly inform our bondholders. Significant Issues for 2003 - The increase in Personal Services for 2003 can be attributed to the 3% general wage adjustment and merit increases for eligible employees. Contractual Services increases include $10,000 for GASB 34 compliance.							ACCOUNT  001-1065-555					ACCOUNT  001-1068-558
					2003 DEPARTMENT / DIVISION SPENDING SUMMARY										2003 DEPARTMENT / DIVISION SPENDING SUMMARY					2003 DEPARTMENT / DIVISION SPENDING SUMMARY
Finance Department					EXPENDITURES	2001 Actual	2002 Adopted	2002 Estimate	2003 Budget						EXPENDITURES	2001 Actual	2002 Adopted	2002 Estimate	2003 Budget	EXPENDITURES	2001 Actual	2002 Adopted	2002 Estimate	2003 Budget
					Personal Services	$     310,905	$     324,201	$     324,201	$     342,790						Personal Services	$  1,588,488	$  1,971,785	$  1,971,785	$  2,208,781	Personal Services	$         695,000	$      1,814,682	$      1,814,682	$      2,265,896
					Contractual Services	9,035	14,775	14,775	24,975						Contractual Services	15,933	20,974	20,974	16,000	Contractual Services	-	-	-	-
					Commodities	4,470	7,200	7,200	12,250						Commodities	-	-	-	-	Commodities	-	-	-	-
					Capital Outlay	3,969	5,250	5,250	-						Refunds	317	500	500	-	Capital Outlay	-	-	-	-
					Debt Service	-	-	-	-						Debt Service	19,276	20,000	20,000	20,000	Debt Service	-	-	-	-
					Transfers	-	-	-	-						Transfers	-	-	-	-	Transfers	4,192,000	4,085,000	4,085,000	3,807,000
					Contingency	-	-	-	-						Contingency	4,125	211,776	211,776	200,000	Contingency	-	-	-	-
					Total	$     328,379	$     351,426	$     351,426	$     380,015						Total	$  1,628,139	$  2,225,035	$  2,225,035	$  2,444,781	Total	$      4,887,000	$      5,899,682	$      5,899,682	$      6,072,896
					DEPARTMENT / DIVISION PERSONNEL SUMMARY					CURRENT YEAR ACCOMPLISHMENTS					DEPARTMENT / DIVISION PERSONNEL SUMMARY					DEPARTMENT / DIVISION PERSONNEL SUMMARY
	Finance Administration				PERSONNEL	2001 Actual	2002 Adopted	2002 Estimate	2003 Budget	l Received Certificate of Achievement from     the GFOA for our 2000 financial report. l Renewed our expanded investment powers     after review by the State Treasurer.	l Scanned all of our accounts payable records     for Janauary 1, 2001 to present. l Maintained a AA2 rating from Moody's on     our general obligation debt.				PERSONNEL	2001 Actual	2002 Adopted	2002 Estimate	2003 Budget	PERSONNEL	2001 Actual	2002 Adopted	2002 Estimate	2003 Budget
	General Overhead				Authorized Positions	6.00	5.50	5.50	5.50							Authorized Positions	N/A	N/A	N/A	N/A	Authorized Positions	N/A	N/A	N/A	N/A
	Transfers
															DEPARTMENT / DIVISION ORGANIZATIONAL CHART					DEPARTMENT / DIVISION ORGANIZATIONAL CHART
					DEPARTMENT / DIVISION ORGANIZATIONAL CHART
																				The division is used to account for employer contributions to the City health care program and to account for transfers to other funds from the General Fund. Significant Issues for 2003 include an increase in health insurance costs for existing employees and the addition of health care coverage for ten new positions to the General Fund. The following transfers are budgeted for 2003:
										MAJOR GOALS AND OBJECTIVES FOR 2003					Lawrence Humane Society			$242,000
															Chamber of Commerce			117,820		Health Insurance Fund - This fund is used for the city's contribution to annual health insurance costs for employees and their families.			$      2,265,896
															Douglas County CASA			13,700
															Douglas County Legal Aid			31,775		Equipment Reserve Fund  - This fund is reserved to cover the cost of repair and purchase of equipment as necessary.			100,000
															Douglas County Community Services			22,297
															Douglas County Visitation Center			7,500		Capital Improvement Reserve Fund - This fund is reserved for capital improvement projects throughout the year.			-
															Downtown Lawrence			50,000
															Health Care Access			12,000		Sales Tax Reserve Fund - This fund is reserved to make up for shortfalls in sales tax revenues.			2,697,000
															Housing and Credit Counseling			5,327
															Lawrence Arts Center			77,000		Recreation Fund - Part of the sales tax collected each year is transferred into the Recreation Fund (see pages F-1 through F-5) to pay for recreation projects and operations.
															Ballard Community Center			500					1,000,000
															Partnership for Children/Youth			76,234
															Salvation Army			30,000		Housing Trust Fund - The City Commission established a Housing Trust Fund in 1999 in order to provide affordable housing in the city.
	A. Ed Mullins, Director									PERFORMANCE INDICATORS					Jayhawk Area Agency on Aging			7,750					10,000
											2000                   Actual	2001                           Actual	2002 Estimated	2003 Projected	Sister Cities			2,500		TOTAL			$      6,072,896
															The Lawrence Alliance			12,500
										Moody's rating on general obligation debt	Aa2	Aa2	Aa2	Aa2	The Shelter			30,000
										% of time bank recon completed within 15 days	n/a	n/a	75%	85%	WTCS			6,500
										% of time vendors paid accurately within 30 days	n/a	n/a	85%	90%	Warm Hearts			6,000
															TOTAL			$751,403
															GENERAL OPERATING FUND		GENERAL OVERHEAD
																	ACCOUNT  001-1065-555
															The General Overhead Division is used to account for expenses common to several departments such as auditing, postage, copying, dispatching, memberships, and office leases.  Also included in this account, are a significant number of grants to outside agencies.
															Agencies request funds in April.  These requests are reviewed by staff and ultimately the City Commission and decisions are made in August.  Funds are awarded as available.
															The following outside agencies are budgeted to receive grants in 2003:
															AGENCY
															Chamber of Commerce	$         115,150	$         116,000	$         117,820	$         117,820
															Douglas County CASA	12800	13200	13,700	13,700
															Douglas County Legal Aid	31775	31775	31,775	31,775
															Douglas County Community Services	21500	22834	18,263	18,263
															Douglas County Visitation Center	5000	5000	7,500	7,500
															Downtown Lawrence	50000	50000	77,000	77,000
															Health Care Access	12000	12000	12,000	12,000
															Jayhawk Area Agency on Aging	7062	7380	7,750	7,750
															Sister Cities	2500	2500	2,500	2,500
															The Lawrence Alliance	12000	12000	12,500	12,500
															The Shelter	30000	30000	30,000	30,000
															Warm Hearts	6000	6000	6,000	6,000
															Women's Transitional Care	6500	6500	6,500	6,500
															TOTAL			$343,308	$343,308
															*These agencies requested funding for the first time in 2003.