GENERAL OPERATING FUND STREET MAINTENANCE PURPOSE AND MISSION OF THE DEPARTMENT / DIVISION GENERAL OPERATING FUND ENGINEERING PURPOSE AND MISSION OF THE DEPARTMENT / DIVISION GENERAL OPERATING FUND TRAFFIC ENGINEERING PURPOSE AND MISSION OF THE DEPARTMENT / DIVISION GENERL OPERATING FUND AIRPORT PURPOSE AND MISSION OF THE DEPARTMENT / DIVISION GENERAL OPERATING FUND BUILDING MAINTENANCE PURPOSE AND MISSION OF THE DEPARTMENT / DIVISION GENERAL OPERATING FUND STREET LIGHTS GENERAL OPERATING FUND LEVEE MAINTENANCE PURPOSE AND MISSION OF THE DEPARTMENT / DIVISION
    ACCOUNT  001-3000-570
The Street Maintenance Division is responsible for the routine maintenance of the City’s streets, alleys, curbs, and gutters. The budget provides funds for concrete, asphalt, sand, rock, and salt for snow and ice control. Additional funds are budgeted for outside firms to assist in removing snow. The work crews require the use of variety of equipment and vehicles. The cost of equipment maintenance and fuel is included in this budget.

Significant Issues for 2003 - Personal Services expenditures will be reduced for this division in 2003 due to a transfer of a position to another division within the department.
 
        ACCOUNT 001-3100-571
The Engineering Division is responsible for the review and approval of all plans for streets, sanitary sewers, sidewalks, and storm sewers. The division administers these projects and inspects project construction.  This division evaluates pavement condition and contracts for major pavement restoration and replacement.  The Engineering  Division solicits grants and other funding for major reconstruction or new construction projects.

The Engineering staff offers technical assistance to other departments in consultant selection and contract administration. The office of the City Engineer is the custodian of  “as built” plans as well as various maps and aerial photography information used extensively by builders, developers, and consultant engineers working in the City.  The GIS functions of the City are supported through this division, as well as other City departments.

Significant Issues for 2003 - The increase in Personal Services for 2003 can be attributed to the 3% general wage adjustment and merit increases for eligible employees.
 
        ACCOUNT  001-3200-572
The Traffic Engineering Division was established in 1994 as a separate budget division.  The Traffic Engineering Division reviews plats and site plans, street plans, analyzes traffic data, and provides professional and technical data to the Traffic Safety Commission.  Field crews are responsible for signal maintenance, signal timing, street signs, and pavement markings.  

The Traffic Engineer Division works with community and neighborhood groups to address specific concerns.

Significant Issues for 2003 - The increase in Personal Services for 2003 can be attributed to the 3% general wage adjustment and merit increases for eligible employees.
 
        ACCOUNT  001-3300-573

The Lawrence Municipal Airport is operated by a fixed base operator under agreement with the City. The Assistant City Manager-Community Development serves as Airport Manager, however, maintenance of the airport remains the responsibility of the Public Works Department. The Director of Public Works is responsible for such maintenance as is required.

Contractual agreements such as insurance and electricity are budgeted in this division as well as capital expenditures for maintenance and improvements.

Significant Issues for 2003 - The increase in Personal Services for 2003 can be attributed to the 3% general wage adjustment and merit increases for the eligible employee assigned to this division.
 
        ACCOUNT  001-3400-574
This division is responsible for building maintenance for municipal buildings except where such services are provided contractually. In addition to maintenance costs, utility costs for some buildings are paid out of this division’s budget. The costs of operation of the Law Enforcement Center, which are shared with the County, are budgeted in this section.  The division provides maintenance services and/or technical support for approximately 30 facilities:  City Hall; Court Services; five Pubic Works facilities; Fire/Medical facilities; six buildings at the Lawrence Municipal Airport; the Public Library; the Police annex facility; the Riverfront Parking Garage; the Downtown 2000 (New Hampshire Street) Parking Garage and four city owned buildings occupied by community service agencies – the Arts Center, Health Care Access, Lawrence/Douglas County Senior Center, and the Community Health facility.  The division also provides assistance with downtown lighting, canopies, and various buildings at cemetery.  Funding is decentralized for many of these facilities.

Significant Issues for 2003 - The increase in Personal Services for 2003 can be attributed to the 3% general wage adjustment and merit increases for eligible employees.  The increase in Contractual Services can be attributed to maintenance contracts for the Arts Center.
 
        ACCOUNT  001-3600-576 ACCOUNT  001-3700-577

The Levee maintenance budget is for personnel, equipment, and materials to maintain the flood control levee along the Kansas River and Mud Creek. Operations are partially funded by the KAW Drainage District.  This budget provides for weed control, mowing, and slope repair along the length of the levee as well as maintenance of the flood control gates.

Significant Issues for 2003 - The increase in Personal Services for 2003 can be attributed to the 3% general wage adjustment and merit increases for eligible employees.
 
       
   
    2003 DEPARTMENT / DIVISION SPENDING SUMMARY 2003 DEPARTMENT / DIVISION SPENDING SUMMARY 2003 DEPARTMENT / DIVISION SPENDING SUMMARY 2003 DEPARTMENT / DIVISION SPENDING SUMMARY 2003 DEPARTMENT / DIVISION SPENDING SUMMARY 2003 DEPARTMENT / DIVISION SPENDING SUMMARY 2003 DEPARTMENT / DIVISION SPENDING SUMMARY
Public Works Department EXPENDITURES 2001 Actual 2002 Adopted 2002 Estimate 2003 Budget EXPENDITURES 2001 Actual 2002 Adopted 2002 Estimate 2003 Budget EXPENDITURES 2001 Actual 2002 Adopted 2002 Estimate 2003 Budget EXPENDITURES 2001 Actual 2002 Adopted 2002 Estimate 2003 Budget EXPENDITURES 2001 Actual 2002 Adopted 2002 Estimate 2003 Budget EXPENDITURES 2001 Actual 2002 Adopted 2002 Estimate 2003 Budget EXPENDITURES 2001 Actual 2002 Adopted 2002 Estimate 2003 Budget
Personal Services  $     199,030  $     246,819  $     246,819  $     214,901 Personal Services  $     550,550  $     599,207  $     599,207  $     626,939 Personal Services  $     349,231  $     394,659  $     394,659  $     396,142 Personal Services  $       27,589  $       29,987  $       29,987  $       32,798 Personal Services  $     176,966  $     199,902  $     199,902  $     202,838 Personal Services  $                -    $                -    $                -    $                -   Personal Services  $       50,036  $       60,106  $       60,106  $       64,511
Contractual Services         193,798         284,650         284,650         287,150 Contractual Services            29,414            43,850            43,850            43,350 Contractual Services            46,885            57,240            57,240            56,950 Contractual Services            52,119            64,800            64,800            64,800 Contractual Services         349,131         534,910         534,910         577,766 Contractual Services         439,423         467,000         467,000         490,000 Contractual Services            26,504            21,000            21,000            21,000
Commodities         538,560      1,438,350      1,438,350      1,438,350 Commodities            29,041            42,150            42,150            42,650 Commodities            79,081         105,050         105,050         104,550 Commodities                 917              2,070              2,070              2,070 Commodities            30,525            26,800            26,800            26,800 Commodities                     -                       -                       -                       -   Commodities              6,152              8,600              8,600              8,000
Capital Outlay                     -                       -                       -                       -   Capital Outlay            24,950            34,500            34,500            34,500 Capital Outlay            42,612            21,710            21,710            21,000 Capital Outlay                     -              10,100            10,100            10,100 Capital Outlay            17,313            19,600            19,600            19,600 Capital Outlay                     -                       -                       -                       -   Capital Outlay              6,409            10,400            10,400            11,000
Debt Service                     -                       -                       -                       -   Debt Service                     -                       -                       -                       -   Debt Service                     -                       -                       -                       -   Debt Service                     -                       -                       -                       -   Debt Service                     -                       -                       -                       -   Debt Service                     -                       -                       -                       -   Debt Service                     -                       -                       -                       -  
Transfers                     -                       -                       -                       -   Transfers                     -                       -                       -                       -   Transfers                     -                       -                       -                       -   Transfers            15,000            15,000            15,000            15,000 Transfers                     -                       -                       -                       -   Transfers                     -                       -                       -                       -  
www.lawrenceks.org
Transfers                     -                       -                       -                       -  
Contingency                     -           100,000         100,000         100,000 Contingency                     -                       -                       -                       -   Contingency                     -                       -                       -                       -   Contingency                     -                       -                       -                       -   Contingency                     -                       -                       -                       -   Contingency                     -                       -                       -                       -   Contingency                     -                       -                       -                       -  
Total  $     931,388  $  2,069,819  $  2,069,819  $  2,040,401 Total  $     633,955  $     719,707  $     719,707  $     747,439 Total  $     517,809  $     578,659  $     578,659  $     578,642 Total  $       95,625  $     121,957  $     121,957  $     124,768 Total  $     573,935  $     781,212  $     781,212  $     827,004 Total  $     439,423  $     467,000  $     467,000  $     490,000 Total  $       89,101  $     100,106  $     100,106  $     104,511
   
   
    DEPARTMENT / DIVISION PERSONNEL SUMMARY CURRENT YEAR ACCOMPLISHMENTS DEPARTMENT / DIVISION PERSONNEL SUMMARY CURRENT YEAR ACCOMPLISHMENTS DEPARTMENT / DIVISION PERSONNEL SUMMARY CURRENT YEAR ACCOMPLISHMENTS DEPARTMENT / DIVISION PERSONNEL SUMMARY CURRENT YEAR ACCOMPLISHMENTS DEPARTMENT / DIVISION PERSONNEL SUMMARY CURRENT YEAR ACCOMPLISHMENTS DEPARTMENT / DIVISION PERSONNEL SUMMARY DEPARTMENT / DIVISION PERSONNEL SUMMARY CURRENT YEAR ACCOMPLISHMENTS
  Street Maintenance   PERSONNEL 2001 Actual 2002 Adopted 2002 Estimate 2003 Budget
l Performed concrete and asphalt repair,
    and crack sealing programs.

l Provided dependable snow removal and
    ice control operations.
l Repaired portions of Wakarusa Drive and
    prepared for the reconstruction of the 15th
    and Wakarusa intersection.
PERSONNEL 2001 Actual 2002 Adopted 2002 Estimate 2003 Budget
l Significant annual contracts were bid and
    completed for the Overlay and Curb
    Repair Program.

l Progress has been made on various large
   construction and renovation projects, such
   as Riverridge Road and West 6th Street.
l GIS implementation continues with a high
   degress of accuracy.

l A half-time Assistant City Engineer was
   added to staff, greatly increasing our
   capacity to provide accurate and timely
   review of plans, and other administrative
   engineering functions.
PERSONNEL 2001 Actual 2002 Adopted 2002 Estimate 2003 Budget
l Traffic signal upgrades including 6th &
    Kasold Dr., 6th & Lawrence Ave., and
    Clinton Prkwy & Lawrence Ave..

l A new traffic signal at the intersection of
   US 24-40-59 is being maintained by city
   personnel.

l A GPS system for traffic sign and signal
    inventory will be implemented this year.
l A program of periodic traffic counts on
   collector streets is being implemented.

l The traffic signal priority list has been updated
    using current traffic volumes and crash data.

l All school area signing is in the process of
   being converted to higher visibility fluorescent
   yellow green.
PERSONNEL 2001 Actual 2002 Adopted 2002 Estimate 2003 Budget
l Significant federal grants were secured for
    runway extensions related improvements.         
l Facility improvements include sidewalk
   and roof replacement.
  
PERSONNEL 2001 Actual 2002 Adopted 2002 Estimate 2003 Budget
l Building inventory and current building
    information on project sheets.

l Major roof repairs or complete
    replacement -- Streets, SWAN, airport.
l Phase IV on City Hall HVAC renovation.

l Technical support for airport improvement
    projects.
PERSONNEL 2001 Actual 2002 Adopted 2002 Estimate 2003 Budget PERSONNEL 2001 Actual 2002 Adopted 2002 Estimate 2003 Budget
l Provided maintenance of the levee
   system, including mowing, weed control,
   flood control gate maintenance, and
   modifications to the access gates.


 

 
  Engineering   Authorized Positions 6.00 6.25 6.25 5.25 Authorized Positions 9.65 10.16 10.16 10.16 Authorized Positions 8.00 8.00 8.00 8.00 Authorized Positions 1.00 1.00 1.00 1.00 Authorized Positions 3.00 4.25 4.25 4.00 Authorized Positions 0.00 0.00 0.00 0.00 Authorized Positions 2.00 2.00 2.00 2.00
  Traffic Engineering  
  Airport   DEPARTMENT / DIVISION ORGANIZATIONAL CHART DEPARTMENT / DIVISION ORGANIZATIONAL CHART DEPARTMENT / DIVISION ORGANIZATIONAL CHART DEPARTMENT / DIVISION ORGANIZATIONAL CHART DEPARTMENT / DIVISION ORGANIZATIONAL CHART DEPARTMENT/DIVISION ORGANIZATIONAL CHART DEPARTMENT / DIVISION ORGANIZATIONAL CHART
  Building Maintenance  
  Street Lights   MAJOR GOALS AND OBJECTIVES FOR 2003 MAJOR GOALS AND OBJECTIVES FOR 2003 MAJOR GOALS AND OBJECTIVES FOR 2003
MAJOR GOALS AND OBJECTIVES FOR 2003 MAJOR GOALS AND OBJECTIVES FOR 2003 Services are contracted through Westar Energy.
MAJOR GOALS AND OBJECTIVES FOR 2003
   
1. To provide curb, gutter, and concrete repair and maintenance.

2. To provide general asphalt / concrete maintenance through patching and replacement.

3. To enhance pavement maintenance through a crack sealing / surface treatment (microsurfacing)
    programs.

4. To provide effective snow and ice control for public roadways.

5. To provide support, personnel, and equipment during emergency response and disaster recovery
    operations.
1. To develop and maintain infrastructure location and condition data.

2. To implement Public Works section of GIS system.

3. To continue implementation of automated drafting systems.

4. To provide thorough inspection of all public improvements.

5.  Review and update pavement specifications including subgrade and materials.
1. To provide traffic signal, traffic signing, and pavement marking public services at the current level without
    an increase in funding.

2. To inventory approximately 20% of the traffic control signs in place in the field.

3. To complete a switch from incandescent lamps to LED's (light emitting diodes) in all pedestrian signals.

4. Continue working with neighborhood organizations to provide solutions to traffic problems that can
    improve the quality of life within the neighborhood.

5. To provide training, certification, and continuing education opportunities for all personnel.
1. To continue maintenance of primary runways and taxiways.

2. To provide routine inspections for regulatory compliance.

3. To provide facility and grounds maintenance at the airport terminal and hangars, by agreement.

4. To complete airport expansion projects to extend the taxiway and 15-33 runway and to complete wetland
    mitigation project.
1. Research older building information to complete data and project sheets.

2. Complete final stage of City Hall HVAC renovation to maximize the efficient of the facility, as well as the
    comfort and productivity of occupants.

3. Assist with completion of new hangar at airport.

4. Overall improvements downtown, consistent with City Commission goals, including lighting, electrical,
    overall appearance).
1. To provide continuous maintenance for the levee system.

2. To meet all regulatory requirements as provided by the U.S. Army Corps of Engineer.

3. To protect North Lawrence from flooding from the Kansas River or Mud Creek.
  Levee   PURPOSE AND MISSION OF THE DEPARTMENT/DIVISION
   
   
The lighting of city streets is paid out of this section. With the exception of streetlights in the downtown area, the City does not own any streetlights. Westar Energy owns and maintains the lights. Cost for lighting varies based on the wattage of the light used and the type of pole that the light is mounted on (steel, aluminum, or wood).   This division also funds electricity fees for traffic signals.

Significant Issues for 2003 - The increase in Contractual Services for 2003 can be attributed to an estimated increase from Westar Energy for the cost of lighting, and additional contractual work, such as underground trenching to install street lights on West 15th Street.
   
   
   
   
   
   
    PERFORMANCE INDICATORS PERFORMANCE INDICATORS PERFORMANCE INDICATORS PERFORMANCE INDICATORS PERFORMANCE INDICATORS PERFORMANCE INDICATORS
  Charles F. Soules, P.E.
Director 		  2000                   Actual 2001                           Actual 2002 Estimated 2003 Projected 2000                   Actual 2001                           Actual 2002 Estimated 2003 Projected 2000                   Actual 2001                           Actual 2002 Estimated 2003 Projected 2000                   Actual 2001                           Actual 2002 Estimated 2003 Projected 2000                   Actual 2001                           Actual 2002 Estimated 2003 Projected 2000                   Actual 2001                           Actual 2002 Estimated 2003 Projected
    Number of Street Miles NA 276 280 282 Projects constructed / inspected 90 76 75 75 Number of traffic signals maintained 75 78 79 80 Number of hangars maintained 4 4 4 4 Number of facilities maintained / supported 27 27 28 28 Number of gates maintained 16 16 16 16
    Miles of street sweeping completed        NA 1,765 1,700 1,700 Number of street miles 271 276 280 282 Number of school beacons 35 33 33 35 Feet of runway maintained 8902 9602 9602 10,302 *  Shading indicates positions funded from this account. Miles of levee maintained 16 16 16 16
    *  Shading indicates positions funded from this account. Linear feet of curb and gutter repaired NA 12,623 8,000 10,000 Value of public improvements administered NA 14 million 10 million 10 million *  Shading indicates positions funded from this account. Number of buildings maintained 5 6 6 6 *  Shading indicates positions funded from this account. Acres of land maintained 2600 2600 2600 2600
    Tons of asphalt placed NA 4,613 5,000 5,000 *  Shading indicates positions funded from this account. The Public Works Director position is funded 50% from this account and 50% from the Solid Waste Fund (pg.L-4). Miles street overlay completed NA 8.5 8 8 *  Shading indicates positions funded from this account.
          Tons of concrete placed NA 1,312 1,400 1,400 Linear feet of curb and gutter replaced NA 29,713 25,000 25,000
Ave. response time for street repair requests
ratio of repaired street/total streets