Memorandum

City of Lawrence

Utilities Department

TO:	Dave Corliss
FROM:	Philip Ciesielski
CC:	Roger Coffey Michael Tubbs Dave Wagner
Date:	June 17, 2005
RE:	June 28, 2005 City Commission Agenda

Please include the following item on the City Commission consent agenda for consideration at the June 28, 2005 meeting:

Sanitary Sewer Capital Improvement Project CS04-04, (6^th & Indiana Sanitary Sewer Improvements):

· Approval of the waiver from 19-214(e) of the code and authorization for the City Manager to enter into the attached agreement for a Shared Sanitary Sewer Service Line for the properties 545 – 547 Indiana and 710 – 712 W 6^th Street.  See the attached agreement and supporting documentation from BG Consultants.

Project History. 

June 2004 – City hired BG Consultants for Engineering and Bid Phase Services for the following Capital Improvement Project at a cost of $23,724.

· CS04-04, 02 (6^th & Indiana Sanitary Sewer Improvements)

December 2004 – Design of the sanitary sewer is complete and the necessary easements are identified.  Timing of the construction is set to be completed prior to the resurfacing of 6^th Street scheduled for late summer 2005.

January 2005 – Difficulty obtaining the required easements through the properties immediately north of 6^th Street, 545 – 547 Indiana and 710 – 712 W 6^th Street, prompts the Utility Staff to consider alternate alignments. 

February 2005 – BG Consultants is retained to evaluate alternative alignments for the sanitary sewer that will avoid the properties in question.  BG Consultants recommends an alignment which crosses 6^th Street along the Mississippi Street Right of Way.  This alignment does not require construction activity in 6^th Street and will not interfere with the 6^th Street resurfacing project 

March – April 2005 – Per an approved amendment to the Contract, BG Consultants prepares project plans and specifications based on the alternate alignment noted above.

May 2005 – Staff receives, reviews and approves Final Construction Plans and Specifications for the project.  Due to the realignment of the sanitary sewer line BG Consultants also recommendations the installation of a shared sanitary sewer service for 545 – 547 Indiana and 710 – 712 W 6^th Street.

Project Status/Details.  Utility Department staff have approved final plans and specifications for the Advertisement and Bidding of the work covered.  All required easements and right of entry agreements have been obtained.  Upon the approval of the waiver from 19-214(e) of the code, staff will request a bid date and advertise the project.

Project Funding.  Funding for the construction will come from the Utility Department Capital Improvement Project non-bonded construction fund.  

Action Request.  Utility Department staff requests approval from the City Commission of the waiver from 19-214(e) of the code and authorization for the City Manager to enter into the attached agreement for a Shared Sanitary Sewer Service Line for the properties 545 – 547 Indiana and 710 – 712 W 6^th Street.