CITY COMMISSION AGENDA ITEM

Department:	Public Works		Commission Meeting Date:  March 20, 2018
Staff Contact:	Mark Thiel, Assistant Public Works Director
Recommendations/Options/Action Requested:
Adopt on first reading, Ordinance No. 9448, authorizing the sale, possession and consumption of alcoholic liquor on the 100 block of E 8^th Street and the intersection of 8^th Street and New Hampshire Street from 12:00 p.m. – 11:00 p.m. on Friday April 20, 2018.
Executive Summary:		The Lawrence Sports Corporation has requested a Street Event Temporary Use of Right of Way permit and an alcohol ordinance for the 2018 Downtown Shot Put event to be held on Thursday April 19, 2018 from 6:00 A.M. to Saturday April 21, 2018 at 6:00 A.M. The event would take place on Friday April 20, 2018 from 6:00 P.M. to 11:00 P.M. (see map). The additional closure time is needed to construct and take down the throwing sector. The event throw area (sector) would be created by trucking in crushed limestone filler material. The City’s Public Works Department has been involved in the planning of this site and would conduct the construction and cleanup of the site to ensure that the street surfaces are not damaged. This site would be cleaned up overnight and early morning after the event in order to get the street and intersection open as quickly as possible. The estimated cost to build the sector is $20,000.00. The Lawrence Sports Corporation has agreed to pay 100% of the cost to build the sector. There is no cost impact to the City for this event. In addition, the lime screenings used to build the sector will be donated by the organizers to the City and used to maintain the Kansas River levee. The applicant has also requested an ordinance authorizing the sale, possession and consumption of alcohol on the 100 block of E. 8^th Street during the event. The request to sell, possess and consume alcohol within the public right of way has been reviewed pursuant to City of Lawrence Code, Chapter IV, Article 1, Section 4-113 and the event was found to not be within 400 feet of a church or school. Event notification was sent out to adjacent property owners on March 5, 2018 advising them of the event as well as being on the March 20, 2018 commission agenda (see attached notice). In addition to this notice, coordination with Parks and Recreation, Public Works, Police, Fire/Medical, Lawrence Transit, eXplore Lawrence, Lawrence Association of Neighborhoods and Downtown Lawrence, Inc. was completed with no issues identified.
Strategic Goal Area:		Other
Fiscal Impact (Amount/Source):		The fiscal impact to the City is $0.00.
Attachments:		Ordinance No. 9448 Event notification Event map Photo

Reviewed By: (for CMO use only)

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