CITY COMMISSION AGENDA ITEM

Department:	Police		Commission Meeting Date: August 21, 2018
Staff Contact:	Melinda Harger, Assistant Director of Utilities Anthony Brixius, Captain
Recommendations/Options/Action Requested:
Authorize the City Manager to execute an Architectural Services Agreement, in the amount of $1,348,800, with Hoefer Wysocki, for design services for the Police Facility Phase 1 Project PD1803CIP.  Authorize staff to proceed with issuing an RFP for Construction Manager at Risk Services for the Police Facility Phase 1 Project PD1803CIP.
Executive Summary:		City Commission approved $1.5 million in the 2017 CIP for design and professional services of a police facility and approved $17 million in the 2019 CIP to construct Phase I of the police facility. In September 2017, The City Commission adopted Resolution No. 7222, authorizing the construction of the new police facility and the issuance of general obligation bonds to fund the project. In May 2018, the Commission approved the use of the Construction Manager at Risk (CMAR) delivery method for the Police Facility Phase 1 project and authorized the advertisement of a Request for Proposal (RFP) for architectural and engineering services. The RFP outlined the Expertise-Driven Project Delivery (XPD) process in addition to detailing the required project scope. The scope of work with Hoefer Wysocki includes review and update of the 2012 Space Needs Assessment, site survey, geotechnical report, site plan, rezoning, platting, traffic data, public presentations, master plan for facility and park, and construction documents that incorporate architectural, structural, mechanical, electrical, plumbing, civil, landscape architectural, telecom, and security design services. City staff negotiated a fee with Hoefer Wysocki of $1,348,800, for their services for the project. The design fee represents 7.9% of the project budget. Staff recommends issuing the RFP for CMAR services and utilizing the same XPD process for procurement and post-award metrics. RFP advertisement by early September will allow staff to return to the City Commission with the CMAR award recommendation in November and facilitate construction manager involvement starting in schematic design. The CMAR delivery method provides early collaboration between the design team and the construction manager, includes a GMP contract with open book costing, and maintains a competitive bid process for significant elements of the project.
Strategic Plan Critical Success Factor		Safe, Healthy, and Welcoming Neighborhoods Core Services Sound Fiscal Stewardship
Fiscal Impact (Amount/Source):		The architectural services agreement will have a fiscal impact of $1,348,800. Total project cost for design and construction will be $18.5 million. This project will be funded with general obligation bonds and was included in the Police Department CIP, Projects PD1708CIP and PD1803CIP.
Attachments:		Police Facility Architectural Services Memo Architectural Services Agreement – Added 08/20/18

Reviewed By: (for CMO use only)

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