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CITY COMMISSION
MEETING AGENDA
May 14, 2013 – 6:35 p.m.
(Posted on webpage at 4:55 p.m. on 05/09/13)
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Updates:
05/14/13 @ 2:20 p.m.:
- Added an additional staff memo and correspondence to Regular Agenda Item No. 2 – 9th and New Hampshire Street developments.
05/13/13 @ 4:00 p.m.:
- Added as Consent Agenda Item No. 18 - Authorize Mayor to sign Authority to Award Contract and commitment of $67,545.80 in city funds for improvements to 9th and Tennessee;
- Added draft letter from Mayor to Regular Agenda No. 4, Marketplace Fairness Act;
- Updated the Future Agenda Items memo; and
- Added the 2014 Budget Process Calendar to the Calendar.
A. RECOGNITION/PROCLAMATION/PRESENTATION:
1. Proclaim the week of May 12 – 18, 2013 as Police Week and Wednesday, May 15, 2013 as Peace Officers’ Memorial Day.
2. Proclaim the week of May 18 – 20, 2013 as Lawrence Fill the Boot Days for MDA.
3. Proclaim the week of May 19 – 25, 2013 as Public Works Week.
4. Proclaim the month of May, 2013 as Mental Health Month.
B. CONSENT AGENDA:
NOTE: All matters listed below on the Consent Agenda are considered under one motion and will be enacted by one motion. There will be no separate discussion on those items. If discussion is desired, that item will be removed from the Consent Agenda and will be considered separately.
1. Receive minutes from various boards and commissions:
Board of Zoning Appeals meeting of 03/07/13
Cultural District Task Force meeting of 04/15/13
Homeless Issues Advisory Committee meeting of 04/09/13
2. Approve all claims. The list of approved claims will be posted to the agenda the day after the City Commission meeting.
3. Approve licenses as recommended by the City Clerk’s Office.
4. Bid and purchase items:
a) Award bid for two (2) ½ ton pickups for the Parks and Recreation Department to Laird Noller Automotive for $35,392. Bid Memo
b) Award bid for a hybrid sedan for the Public Works Department Solid Waste Division to the low bidder, Crown Toyota, for $24,163. Bid Memo
c) Authorize the City Manager to sign an agreement with Manpower for an amount not to exceed $50,272 and approve the rental of equipment from Pavement Maintenance Supply Inc., in the amount of $8,400, for the in-house pavement marking and garage maintenance program. Staff Memo & Attachments
d) Authorize the City Manager to approve a change order for Bid No. B1313, project UT1211 Clinton Filter Media Replacement in the amount of an additional $99,700 and increase the engineering contract by $12,316 due to the change in scope. Staff Memo
5. Adopt on second and final reading, Ordinance No. 8860, to rezone (Z-13-00057) approximately 2.54 acres from CS (Commercial Strip) District and RS7 (Single-Dwelling Residential) District to CS (Commercial Strip), located at 750 N. 3rd Street. (PC Item 1; approved 10-0 on 4/22/13)
6. Approve a Special Event request, SE-13-00167, for a fundraiser BBQ cook-off located at 1803 W 6th Street. Submitted by Mount Oread Aerie #309 FOE, Inc., property owner of record. Staff Report
7. Authorize staff to negotiate an Engineering Services Agreement with TREKK Design Group, LLC for Project UT1305 - Rapid Inflow and Infiltration Reduction. Staff Memo & Attachments
8. Authorize City Manager to bind coverage for Public Official Liability and Law Enforcement Liability Insurance Coverage with AIG. Staff Memo
9. Approve a Temporary Use of Public Right-of-Way Permit allowing the closure of a portion of the 900 block of New Hampshire Street for the Arts Center Final Friday event and Art Tougeau Parade decorating event from noon, Friday, May 31 until 1:00 p.m. Saturday, June 1, 2013; approve a Temporary Use of Public Right-of-Way Permit for the Lawrence Art Guild allowing the closure of the 100 block of E 10th Street from 1:00 p.m. – 5:00 p.m. on Saturday, June 1, 2013 for the Art Tougeau Parade after party event. Staff Memo & Attachments
10. Approve a Temporary Use of Public Right-of-Way Permit for the Lawrence Busker Fest for the use of the sidewalk and 10 parking stalls in front of 900 Massachusetts Street, and the closure of the 100 block of E 7th Street and the 100 block of E 8th Street, on August 23-25, 2013; adopt on first reading Ordinance No. 8866, allowing the possession and consumption of alcohol on the public right-of-way on the 100 block of E 7th Street and the 100 block of E 8th Street during the event. Staff Memo & Attachments
11. Authorize the City Manager to execute a license for the use of city property for agricultural use for Michael Morley, on behalf of the Pearl Clark Community Garden in Old West Lawrence at 639 Illinois Street. Staff Memo
12. Approve free parking on Massachusetts Street from 6th Street to 11th Street and on the 100 blocks of East and West 7th, 8th, 9th, 10th, and 11th streets on Tuesday, June 11, 2013 for a Lawrence GiveBack event. Staff Memo
13. Approve a sign permit for a mural installation on the rear of the building occupied by the Burger Stand at 803 Massachusetts Street. Staff Memo & Attachments
14. Authorize the Mayor to sign a Subordination Agreement for Jill E. Jevens, 1301 Prospect Avenue. Staff Memo
15. Receive request from Wicked Broadband for economic development funds; refer to staff for a report.
16. Approve request from Douglas County Historical Society for $20,000 (guest tax reserve funds) for the new permanent exhibit on Quantrill’s raid/Lawrence’s history during the Bleeding Kansas period.
17. Approve as signs of community interest, a request from the K-State Research & Extension Master Gardener to place signs in various rights-of-way to advertise the Douglas County Extension Master Gardeners’ 2013 garden tour from May 31 through June 2.
18. Authorize Mayor to sign Authority to Award Contract and commitment of $67,545.80 in city funds for improvements to 9th and Tennessee. Staff Memo & Attachments - Added 05/13/13
C. CITY MANAGER’S REPORT: CM Report & Attachments
ADDRESSING THE COMMISSION: The public is allowed to speak to any regular agenda item or give public comment after first being recognized by the Mayor. Individuals are asked to come to the microphone, sign in, and state their name and address. Speakers should address all comments/questions to the Commission.
D. REGULAR AGENDA ITEMS:
1. Conduct public hearing regarding the sale, possession and consumption of alcohol at the Arts Center Street Final Friday/Art Tougeau Parade decorating event, the Art Tougeau Parade After Party event, the Tour of Lawrence, and the Bike MS event, in downtown Lawrence at various dates in 2013. Staff Memo & Attachments
ACTIONS: Conduct public hearing; find that the proximity of the sale of alcohol for the events is not adverse to the public welfare or safety; grant distance limitation waivers for the events; and adopt on first reading, Ordinance No. 8863, allowing the possession and consumption of alcoholic liquor on certain public rights-of-way during the events, if appropriate.
2. Receive request from the developers of 9th & New Hampshire to amend the South Redevelopment Plan to increase the tax increment reimbursement cap from $3.5 million to $4 million; conduct a public hearing and consider adopting on first reading, Ordinance No. 8865, approving a revised South Area Redevelopment Project Plan for the Ninth and New Hampshire Redevelopment District, authorizing corresponding changes in the redevelopment agreement, and authorizing consent to the assignment of the redevelopment agreement. Staff Memo & Attachments PDS Staff Memo - Added 05/14/13 Correspondence - Added 05/14/13
ACTION: Conduct public hearing and adopt on first reading, Ordinance No. 8865, approving a revised South Area Redevelopment Project Plan for the Ninth and New Hampshire Redevelopment District, authorizing corresponding changes in the redevelopment agreement, and authorizing consent to the assignment of the redevelopment agreement, if appropriate.
3. Consider authorizing the Mayor to sign a letter to the Kansas Attorney General and the Lawrence Police Department exempting all City buildings from the provisions of Senate Substitute for House Bill 2052 regarding firearms until January 1, 2014. Staff Memo & Attachments
ACTION: Direct staff as appropriate.
4. Consider authorizing the Mayor to sign a letter to the city’s Congressional delegation in support of the Marketplace Fairness Act, regarding sales tax on internet purchases. Staff Memo & Attachments Draft Mayor's Letter - Added 05/13/13
ACTION: Direct staff as appropriate.
E. PUBLIC COMMENT:
F. FUTURE AGENDA ITEMS: Staff Memo & Attachments - Updated 05/13/13
G. COMMISSION ITEMS:
H. CALENDAR: Meeting List 2014 Budget Process Calendar - Added 05/13/13
· Park naming ceremony for the park at 19th Street and Haskell Avenue in honor of former Fire Chief, Jim McSwain, Friday, May 10, 3:00 p.m.
· Bowersock Mills North Powerhouse Open House, Friday, May 10. Time: 4:00 p.m. Warehouse Party, Friday, May 10. Time: 8:00 p.m.
· Fallen Police Officer Memorial Service, Friday, May 17, 9:00 a.m. Location: Investigations & Training Center, 4820 Bob Billings Parkway.
· Iniades delegation visit, Tuesday, May 21. Details to follow.
· City offices closed, Monday, May 27, in observance of Memorial Day.
· Police Department 34th Basic Recruit Academy swearing in ceremony, Tuesday, June 4, 8:30 a.m. Location: Investigations & Training Center – Training Room.
· City Commission Study Session, June 4, 3:30 – 5:30 p.m. Location: City Commission Room. Topic: City Commission Goals and Budget.
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*City Commission meeting dates are in black bold print
I. CURRENT VACANCIES – BOARDS/COMMISSIONS:
Listed below are existing and upcoming vacancies on City of Lawrence Boards and Commissions. If interested in serving on a board, citizens should visit the website at http://www.lawrenceks.org/boards to volunteer online, or send a letter of interest to the Mayor, P.O. Box 708, Lawrence, KS 66044.
150th Anniversary Advisory Committee:
This is a new committee that shall have nine (9) members and will be tasked with advising the City Commission on the implementation of the 150th Anniversary schedule of events and to recognize the 150th Anniversary of the August 21, 1863 raid on the City of Lawrence by Quantrill and his followers.
Community Development Advisory Committee:
Two vacancies for positions that expire 09/30/13 and 09/30/15. Eligibility requirements exist for this board.
Electrical Code Board of Appeals:
One vacancy for a position that expired 03/31/12. Eligibility requirements exist for this board.
Two vacancies for positions that expired 09/30/12. One vacancy for a position that expires 09/30/14.
One vacancy on the Advisory Council for a position that expires 09/30/14.
Two vacancies for positions that expired 11/30/12.
Lawrence Douglas County Advocacy Council on Aging:
One vacancy on this board.
Lawrence Douglas County Metropolitan Planning Commission:
Two positions expire 05/31/13, with one being eligible for reappointment to an additional term and one position becoming vacant.
Public Incentive Review Committee:
One vacancy for a position that expires 01/31/14. Eligibility requirements exist for this board.
One vacancy for a position that expires 04/30/14.
One vacancy for a position that expires 12/31/14.
One vacancy for a position that expired 04/30/13.