CITY COMMISSION

MEETING AGENDA

May 8, 2018 - 5:45 p.m.

(Posted on webpage at 5:00 p.m. on 05/03/18)

City Commission Room, First Floor of City Hall

6 East 6^th Street

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The City Commission reserves the right to amend, supplement, or re-order

the agenda during the meeting.

Updates:

05/08/18 @ 12:05 p.m.:

· Added correspondence to Work Session Item No. 1 – CIP Discussion.

05/04/18 @ 4:45 p.m.:

· Added a Finance Summary as an attachment to the staff memo on Work Session Item No. 2 - Update on 700 New Hampshire Grocery Project.

· Updated the staff memo and attachments on Work Session Item No. 1 – CIP Discussion.

05/04/18 @ 1:20 p.m.:

· Corrected the appointment memo on Consent Agenda Item No. 4; and

· Added a staff memo and attachments to Work Session Item No. 1 – CIP Discussion.

In order to be included as part of the agenda packet, written communications must be received by the City Manager’s Office by 12:00 p.m. on the day of the meeting. Communications received after 12:00 p.m. will be printed and given to the Commissioners at the meeting rather than being included as part of the online agenda. Please send correspondence electronically to bjwalthall@lawrenceks.org. If sending large attachments, please verify receipt by calling 785.832.3400.

A.	RECOGNITION/PROCLAMATION/PRESENTATION: Play Video >

1.	Proclaim the week of May 6 – 12, 2018 as National Travel and Tourism Week.

2.	Proclaim the week of May 13 – 19, 2018 as Police Week and Tuesday, May 15, 2018 as Peace Officers’ Memorial Day.

3.	Proclaim the month of May 2018 as Community Action Month.

4.	Proclaim the month of May 2018 as Mental Health Month.

B.	CONSENT AGENDA:
Moved by Commissioner Herbert, seconded by Commissioner Ananda, to approve the consent agenda as below except for items 6(a), 8 and 9. Motion carried unanimously. Play Video >
NOTE: All matters listed below on the Consent Agenda are considered under one motion and will be enacted by one motion. There will be no separate discussion on those items. If discussion is desired, that item will be removed from the Consent Agenda and will be considered separately. Members of the public wishing to speak to an item that has been pulled off the Consent Agenda will be limited to three (3) minutes for comments.

Receive minutes from various boards and commissions:

Community Development Advisory Committee meeting of 04/12/18

Fire Code Board of Appeals meeting of 03/21/18

Horizon 2020 Steering Committee meeting of 04/16/18

Hospital Board meetings of 01/17/18, 02/14/18, 03/07/18, and 03/30/18

Approve all claims. The list of claims will be posted by the Finance Department on Monday prior to the meeting. If Monday is a holiday, the claims will be posted as soon as possible the next business day.

Approve licenses as recommended by the City Clerk’s Office.

Approve appointments as recommended by the Mayor.

Bid and purchase items

Award Bid No. B1816, CIP Project No. PW17B4, Improvements to the Overhead Canopy, and Storm Sewer Drainage and Concrete Repair, located in the alley between Vermont Street and Massachusetts Street, from 8^th Street to 9^th Street, to BA Green Construction, in the total amount of $348,975.00. Bid Memo & Attachments

Adopt on second and final reading, the following ordinance(s): Play Video >

Ordinance No. 9459, to rezone (Z-18-00024) approximately .82 acres from RM12 (Multi-Dwelling Residential) District and RM12 UC (Multi-Dwelling Residential Urban Conservation Overlay) District to RM32 (Multi-Dwelling Residential) District, located at 929 Arkansas St. (PC Item 1A; approved 10-0 on 3/28/18)

Ordinance No. 9460, to rezone (Z-18-00023) approximately 6.49 acres from PUD/UPR (Planned Unit Development) District to RM15 (Multi-Dwelling Residential) District, located at 2111 Kasold Dr. (PC Item 2; approved 10-0 on 3/28/18)

Moved by Commissioner Ananda, seconded by Commissioner Soden, to defer adoption, on second and final reading, of Ordinance No. 9459 pending further information from staff regarding the impact on density. Motion carried unanimously.
Play Video >

Adopt Resolution No. 7244, pertaining to the membership and term limits for the Transient Guest Tax Grant Program Advisory Board. Staff Memo & Attachments

Accept dedication of easements and vacation of right-of-way associated with Minor Subdivision, MS-18-00046, for Sinclair’s Addition No. 2, located at 929 Arkansas Street, 913, 931, and 935 Michigan Street and 1000 Emery Road. Submitted by BG Consultants, on behalf of DJC Holdings LLC, Kirsten & Robin Krug, property owner of record. Staff Memo & Attachments

Moved by Commissioner Herbert, seconded by Commissioner Ananda, to defer acceptance of dedication of easements and vacation of right-of-way associated with Minor Subdivision, MS-18-00046, for Sinclair’s Addition No. 2, located at 929 Arkansas Street, 913, 931, and 935 Michigan Street and 1000 Emery Road pending staffs review of item 6(a) and the density calculations resulting from that review. Motion carried unanimously.
Play Video >

Receive Request for Annexation, A-18-00182, of 16.8 acres located to the west of E 902 Road, north of Rock Chalk Drive, and refer the request to the Lawrence-Douglas County Planning Commission for consideration and recommendation and authorize the City Manager to give statutory notice to Westar Energy and Rural Water District No. 1 of the City’s intent to annex the subject property. Staff Memo & Attachments Play Video >

Moved by Commissioner Herbert, seconded by Commissioner Ananda, to receive request for Annexation, A-18-00182, of 16.8 acres located to the west of E 902 Road, north of Rock Chalk Drive, and refer the request to the Lawrence-Douglas County Planning Commission for consideration and recommendation and authorize the City Manager to give statutory notice to Westar Energy and Rural Water District No. 1 of the City’s intent to annex the subject property. Motion carried unanimously.
Play Video >

PUBLIC COMMENT: Play Video >

ADDRESSING THE COMMISSION: The public is allowed to speak to any items or issues, except those scheduled on the consent agenda or regular agenda portions of the agenda, after first being recognized by the Mayor. Each person will be limited to three (3) minutes for public comment. As a general practice, the Commission will not discuss/debate these items, nor will the Commission make decisions on items presented during this time, rather they will refer the items to staff for follow up, if necessary. Individuals are asked to come to the microphone, sign in, and state their name and address. Speakers should address all comments/questions to the Commission.

COMMISSION ITEMS: Play Video >

CITY MANAGER’S REPORT: None

CALENDAR: Meeting List 2019 Budget Calendar Play Video >

Kaw Water Treatment Plant 100 Year Celebration, Saturday, May 12, 10:00 a.m. – 2:00 p.m. Location: 720 W. 3^rd Street. This event will include guided tours of the facilities, fun activities, and educational opportunities.

City Commission Bike Ride, Tuesday, May 15, 4:30 p.m. Location: Riverfront Mall parking lot, east of City Hall, upper level.

Commissioners are invited to attend the Lawrence Police Officer’s Memorial Ceremony, Wednesday, May 16, 9:00 a.m. Location: Investigations & Training Center, 4820 Bob Billings Parkway, near the flag pole.

Commissioners are invited to attend the Lawrence Police Department Award Ceremony, Wednesday, May 16, 3:30 p.m. Location: Maceli’s, 1031 New Hampshire. This is an invitation only event and requires an RSVP.

City offices closed Monday, May 28 in observance of Memorial Day.

Wakarusa Wastewater Treatment Plant Ribbon Cutting, Thursday, June 7, 10:00 a.m. Location: 2300 E. 41^st Street. Public Open House will be from 1:00 – 3:00 p.m.

ADJOURN:

The City Commission will need to entertain a motion to adjourn the regular City Commission Meeting before moving into the work session.

Moved by Commissioner Soden, seconded by Vice Mayor Larsen, to adjourn at 7:02 p.m. Motion carried unanimously.
Play Video >

CITY COMMISSION

WORK SESSION AGENDA

May 8, 2018

City Commission Room, First Floor of City Hall

6 East 6^th Street

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The work session will begin immediately following the

completion of the City Commission Meeting

The work session provides an opportunity for the City Commission to discuss items in greater detail. As a general practice, the Commission will not make decisions on items presented during this time; rather they will refer the items to staff for follow up, if necessary. Public comment related to the work session topics will be allowed at the end of the discussion on each item. Each person will be limited to three (3) minutes for public comment.
City Commission Work Session Begins Play Video >

1.	CIP Discussion. Staff Memo & Attachments - Updated 05/04/18 Correspondence - Added 05/08/18

2.	Update on 700 New Hampshire Grocery Project. Staff Memo & Attachments - Updated 05/04/18

3.	Police staffing study discussion. Staff Memo

4.	Infill development discussion, as requested by Mayor Boley.


BOARDS AND COMMISSIONS CURRENT VACANCIES:

Listed below are existing and upcoming vacancies on City of Lawrence Boards and Commissions. If interested in serving on a board, citizens should visit the website at www.lawrenceks.org/boards to volunteer online, or send a letter of interest to the Mayor, P.O. Box 708, Lawrence, KS 66044.

Affordable Housing Advisory Board
One vacancy for a position that expires 12/31/19 and one vacancy for a position that expires 12/31/20. Three positions are due to expire 12/31/18 and all are eligible for reappointment to additional terms. Eligibility requirements exist for this board.

Aviation Advisory Board
Three positions are due to expire 05/31/18 and will be eligible for reappointment to additional terms.

Board of Zoning Appeals/Sign Code Board of Appeals
One position is due to expire 09/30/18 and will not be eligible for reappointment.

Community Development Advisory Committee
One vacancy designated for a low/mod representative, for a position that expires 09/30/18. Two additional positions, designated for low/mod representatives, are due to expire 09/30/18 and will be eligible for reappointment to additional terms. There is an additional vacancy for an at-large position that expires 09/30/20.

Contractor Licensing Board
One vacancy for a position that expired 12/31/17. This position is designated for a Residential Contractor. One additional position is due to expire 12/31/18 and will not be eligible for reappointment. Eligibility requirements exist for this board. This board will be going through restructuring in the next year.

Douglas County Community Corrections Advisory Board
Two positions are due to expire 05/31/18. Both positions will be eligible for reappointment to additional terms.

Douglas County Emergency Management Board
One position is due to expire 07/01/18 and will be eligible for reappointment to an additional term.

eXplore Lawrence Governing Board
Three positions are due to expire 12/31/18 and will be eligible for reappointment to additional terms. There are eligibility requirements for this board.

Homeless Issues Advisory Committee
One vacancy for a position that expires 12/31/19. This position is designated for a law enforcement representative. Four additional positions are due to expire 12/31/18. Three of these positions will be eligible for reappointment to additional terms and one position will not be eligible for reappointment.

Hospital Board
Three positions are due to expire 09/30/18. One position is eligible for reappointment to an additional term and two positions will not be eligible for reappointment.

Human Relations Commission
One vacancy for a position that expired 09/30/17. Five positions are due to expire 09/30/18 and all will be eligible for reappointment to additional terms.

Jayhawk Area Agency on Aging
One position is due to expire 09/30/18 and will not be eligible for reappointment.

Lawrence Douglas County Advocacy Council on Aging
Five positions expired 12/31/17. Four positions are eligible for reappointment to additional terms and one position is vacant.

Mental Health Board
One position expired 04/30/17.

Parks & Recreation Advisory Board
One vacancy for a position that expires 12/31/20.

Plumbing Code Board of Appeals
One vacancy for a position that expires 04/30/18 and is designated for a Master Plumber. This board will be going through restructuring in the next year.

Public Transit Advisory Committee
One vacancy for a position that expires 12/31/18. Two positions are due to expire 12/31/18 and are not eligible for reappointment to additional terms.

Sales Tax Audit Committee
Two positions are due to expire 04/30/18 and will not be eligible for reappointment.

Senior Resource Center for Douglas County, Inc., Governing Board
One vacancy for a position that expired 12/31/17. Two additional positions are due to expire 12/31/18. One position will be eligible for reappointment to an additional term and one position will not be eligible for reappointment.

Sister Cities Advisory Board
One vacancy for a position that expires 12/31/19. Three vacancies for positions that expired 12/31/17. Four additional positions are due to expire 12/31/18. Three of these positions will be eligible for reappointment to additional terms and one position will not be eligible for reappointment.

Social Service Funding Advisory Board
Three positions are due to expire 08/31/18 and all will be eligible for reappointment to additional terms. One vacancy for a position that expires 08/31/19.

Sustainability Advisory Board
Five positions are due to expire 12/31/18. Three of these positions will be eligible for reappointment to additional terms and two positions will not be eligible for reappointment.

Transportation Commission
Three positions are due to expire 12/31/18 and all will be eligible for reappointment to additional terms.