CITY COMMISSION MEETING
AGENDA
January 13, 2004 – 6:35 p.m.
(posted on web page 01/08/04 – 5:00 p.m.)
Last updated 01/09/04 – 9:15 a.m. – Evaporator Coil Ordinance
Commissioners may meet beginning at 5:30 p.m. to work with Ron Hall on laptop computer installation issues.
A. RECOGNITION/PROCLAMATION/PRESENTATION:
B. CONSENT AGENDA:
NOTE: All matters listed below on the Consent Agenda are considered under one motion and will be enacted by one motion. There will be no separate discussion on those items. If discussion is desired, that item will be removed from the Consent Agenda and will be considered separately.
1. Approve City Commission meeting minutes from 01/06/04; CC Minutes
2. Receive minutes from various boards and commissions:
Planning Commission meeting of 12/17/03 – DRAFT PC Minutes
Historic Resources Commission meeting of 12/18/03 – DRAFT Action Summary HRC 12-18-03
Historic Resources Commission meeting of 11/20/03 - Approved Action Summary HRC 11-20-03
3. Claims. Approve all claims.
4. Approve licenses as recommended by the Department of Administrative Services: Licenses
5. Bid and purchase items:
a) Approve purchase from Nalco Chemical Company in the amount of $58,500.00 for 130,000 pounds of Nalcolyte polymer chemical (Utilities- water). Polymer Purchase Memo
6. Adopt the following ordinance(s) on first reading:
a) Ordinance No. 7731, amendment to Horizon 2020 revising the City's Urban Growth Area CPA-2003-3. Approved by the Planning Commission - 12/17/03 (8-0), the City Commission - 12/09/03 (5-0), and the Board of County Commissioners - 11/19/03 (3-0). Ordinance 7731
7. Approve the following site plan(s), subject to conditions:
a) SP-10-65-03: A site plan for Children's Learning Center, to allow for parking lot improvements to an existing Child Care Center located at 205 N. Michigan. Submitted by Holly Turner, Executive Director of Children's Learning Center. Site Plan Staff Report
b) SP-11-69-03: A site plan to convert an existing three-story apartment house into a 12 bedroom/12 occupant boarding house. The property is located at 1334 Ohio Street. Submitted by Lance Adams with Paul Werner Architects, LLC for D & D Rentals, property owners of record. Site Plan Staff Report
8. Authorize the Mayor to sign a Subordination Agreement for George and Ardith Shove, 1614 E. 18th Terrace. Subordination Memo
C. CITY MANAGER’S REPORT: CM Report
1. Receive update from Victor Torres, Neighborhood Resources Director, on the following:
a. Code enforcement data recording project, and
b. 933 Rhode Island update regarding property security.
D. REGULAR AGENDA ITEMS:
1. Receive staff report and letter from Lawrence Home Builders Association concerning contractor licensing issue. Staff Memo LHBA Request
ACTION: Direct staff, as appropriate.
2. Receive staff report and consider adopting Ordinance No. 7733 on first reading, regarding evaporator coils being exempt from mechanical permits. Staff Report 10-20-03 Mechanical Board minutes Ordinance 7733
ACTION: Receive report and adopt Ordinance No. 7733 on first reading, if appropriate.
3. Conduct public hearing on proposed special assessment benefit district for drainage and stormwater improvements, and the acquisition of a conservation easement, on the Orchards golf course. Notification Letter Assessment Data Map Resolution 6514 Staff Memo
ACTION: Direct staff, as appropriate.
4. Receive presentation on Guidelines for Traffic Impact Studies and direct staff to draft ordinance, as appropriate. Presentation by Tom Swenson, Transystems, concerning Traffic Impact Guidelines and Access Management Plan (20 minute power point). TIS Requirements 12-22-03 TIS Requirements Executive Summary 12-22-03
ACTION: Receive presentation.
5. Receive presentation on Access Management Guidelines and direct staff to draft ordinance, as appropriate. Access Management Guidelines
ACTION: Receive presentation.
E. PUBLIC COMMENT:
F. COMMISSION ITEMS:
G. CALENDAR: Meeting List
1. REMINDER – Establish date for City Manager annual evaluation.
2. REMINDER – City offices will be closed on Monday, January 19 in observance of Martin Luther King, Jr. Day.
3. REMINDER – STUDY SESSION – Joint meeting with City Commission and County Commission and Eco2 at the Douglas County Courthouse on Wednesday, January 21 at 10:00 a.m.
4. REMINDER – STUDY SESSION – City Commission meeting on water and wastewater rate study, goal review, and 2005 budget process on Wednesday, February 11 at 9:00 a.m. in the City Commission Room.
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*City Commission meeting dates are in black bold print
H. CURRENT VACANCIES – BOARDS/COMMISSIONS:
Listed below are existing and upcoming vacancies on City of Lawrence Advisory Boards. If interested in serving on a board, citizens should send a letter of interest to the Mayor, P.O. Box 708, Lawrence, KS 66044.
Board of Electrical Examiners and Appeals:
One vacancy for the un-expired position held by Leith Winsor which expires 03/31/05. This is an at-large position. One vacancy for the un-expired position held by Mark Grinstead, which expires 03/31/04. This position must be held by a Fire Department representative.
Business Retention Task Force:
Several appointments, as determined by the Mayor, are needed. Commissioners Rundle, Hack, and Schauner have volunteered to serve on this board.
Convention and Visitors Bureau Advisory Board:
One vacancy for the position held by Stephanie Bowler expired 07/01/03. Someone from the hotel industry must hold this position.
Downtown Parking Advisory Board:
One vacancy for the position held by Win Campbell, which expired 09/30/03.
Housing Trust Fund:
One vacancy for the un-expired position held by Dan Sabatini, which expires 12/31/03. One position held by Lawrence Bush, will expire on 12/31/03. Mr. Bush is eligible for reappointment.
Human Relations Commission:
One position, held by Oscar Marino expired 09/30/03. Mr. Marino is not eligible for reappointment.
Lawrence Arts Commission:
Two positions, held by Dan Sabatini and William Carswell, will expire on 01/31/04. Mr. Sabatini and Mr. Carswell are not eligible for reappointment. One positions held by Linda Stone-Ferrier will become vacant on 01/31/04.
Mechanical Code Board of Appeals:
One vacancy for the un-expired position held by Bob Randolph, which expires 03/31/06. This position must be held by someone qualified by training and experience.
Neighborhood Resources Advisory Committee (Eligibility requirements must be met):
Two positions, held by Gunter De Vries (North Lawrence) and Bob Ebey (at-large) will expire on 12/31/03. Mr. De Vries and Mr. Ebey are not eligible for reappointment.
Traffic Safety Commission:
One vacancy for the un-expired position held by Brian Edwards which expires 04/30/05.
Uniform Building Code of Appeals:
One position, held by Mike Porter expired 11/30/03. Mr. Porter is eligible for reappointment. One vacancy for the un-expired position held by Ken White which expires 11/30/04. There are eligibility requirements for this board.