CITY
COMMISSION
MEETING AGENDA
January 18, 2005 – 6:35 p.m.
(Posted on webpage at 4:30 p.m. on 01/13/05)
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The January 18, 2005 city commission meeting agenda was updated on 01/14/05 at 5:00p.m. Added Alternate Map 1 and Alternate Map 2 to Regular Agenda Item #4. Added Fire Staff Memo to Regular Agenda Item #3.
A. RECOGNITION/PROCLAMATION/PRESENTATION:
1. Presentation of Van Go bench to the City of Lawrence from Al and Sue Hack.
B. CONSENT AGENDA:
NOTE: All matters listed below on the Consent Agenda are considered under one motion and will be enacted by one motion. There will be no separate discussion on those items. If discussion is desired, that item will be removed from the Consent Agenda and will be considered separately.
1. Receive minutes from various boards and commissions:
Board of Zoning Appeals meeting of 12/02/04
Sign Code Board of Appeals meeting of 12/02/04
Library Board meeting of 12/20/04
Sister Cities Advisory Board meeting of 12/08/04
2. Approve all claims. The list of approved claims will be posted to the agenda the day after the City Commission meeting. Claims
3. Approve licenses as recommended by the Department of Administrative Services. Licenses Memo
4. Approve appointments as recommended by the Mayor. Appointment Memo
5. Bid and purchase items:
a) Approve purchase of one pickup for Utilities (Collection) Department from Shawnee Mission Ford off the MACPP bid in the amount of $16,454.
b) Award bid# 0501 for four (4) front load refuse trucks for the Public Works/Solid Waste Department to Roy Conley in the amount of $409,532. Bid Memo
c) Approve purchase of one 4X4 pickup for the Public Works/Engineering Department from Shawnee Mission Ford off the MACPP bid in the amount of $20,079. Bid Memo
d) Approve purchase of one utility body pickup for the Public Works/Building Maintenance Department from Shawnee Mission Ford off the MACPP bid in the amount of $18,537. Bid Memo
e) Approve purchase of one pickup for the Finance/Utility Billing Department from Shawnee Mission Ford off the MACPP bid in the amount of $16,488. Bid Memo
f) Approve purchase of 150,000 pounds of Nalco-Ultrion 8186 polymer for the Clinton Treatment Plant from Nalco Chemical Company for $74,250. Bid Memo
g) Authorize the City Manager to amend the existing engineering contract with Delich, Roth & Goodwillie, P.A., for $55,166 for Wakarusa River and Yankee Tank Creek sewage basin studies with associated flow monitoring. Staff Meeting New Basins Map
6. Receive request from Hanover Place L.C., Oread L.C. and Tanglewood L.C. for annexation of approximately 17.519 acres generally located north of West 6th Street, west of George Williams Way extended, east of K-10; refer to Planning Commission for recommendation. Annexation Request & Application
7. Authorize transit staff to proceed with the development of a Scope of Work for a feasibility study related to K-10 fixed route transit service in conjunction with Johnson County Transit. Staff Memo
8. Authorize transit staff to proceed with the development of a Request for Proposal for a transit on-board study. Staff Memo
9. Authorize the Mayor to sign a Mortgage Release for Caroline Pravecek, 3904 Willshire. Staff Memo
C. CITY MANAGER’S REPORT: None.
D. REGULAR AGENDA ITEMS:
1. Receive Traffic Safety Commission (TSC) recommendations on requests from New York School PTO to: TSC Minutes Correspondence/Attachments
a) Remove 30 mph speed limit sign in front of the school and relocate existing beacons. TSC recommends approval 9-0.
b) Provide a pushbutton crosswalk at 11th Street and New York Street. TSC recommends denial 9-0.
c) Establish a 4-Way Stop on 10th Street at New York Street and New Jersey Street. TSC recommends denial 9-0.
d) Consider establishing a mid-block school crossing. Request withdrawn.
ACTION: Direct staff as appropriate.
2. Receive request from the Housing Trust Fund (HTF) Board for additional City Commission direction regarding a plan and process for Housing Trust Funds allocation. Staff Memo HTF Memo
ACTION: Direct staff as appropriate.
3. Receive status report on review of Fire Station No. 5 bids. Staff Memo
ACTION: Direct staff as appropriate.
4. Receive updated report on options for the improvement of Kasold, north of Peterson Road. Staff Report Alternate Map 1 Alternate Map 2
ACTION: Direct staff, as appropriate.
5. Adopt on second and final reading, Ordinance No. 7851, adopting the new Development code and the new zoning map, pursuant to Commission direction on December 14, 2004. The Code and map will take effect on January 24, 2005, except the “U” University District provisions, Section 20-218, will not become effective until July 1, 2005.
ACTION: Adopt Ordinance No. 7851, adopting the new Development Code and the new zoning map, on second and final reading, if appropriate.
6. Consider approving Planning Commission recommendations concerning Development Code, November 17, 2004 edition, regarding rezoning CP & RS-2 Zoned Properties.
Due to the volume and size of background files, internet connection is required to view the links for this agenda item. All materials are available at www.lawrenceplanning.org.
a) Z-10-49G-04: Rezoning of properties currently zoned CP (Commercial Parking) to zoning districts associated with the developments the CP-zoned sites serve, based on the Table of CP Properties and the Map of CP Zoned Properties.
b) Z-10-49H-04: Rezoning of various properties in eleven older neighborhoods currently zoned RS-2 to RS5 based on lot sizes (individual neighborhood maps are located at www.lawrenceplanning.org). Maps and ownership tables for these zoning districts were developed based on Planning Commission direction. The RS5 designation is part of the official zoning map and appears on the composite zoning map of all district designations. Initiated by the Planning Commission at its meeting on August 25, 2004. The Planning Commission held public hearing on the first portion of initiated rezonings for the new zoning map on November 17, 2004. The map designations initiated for public hearing at December’s meeting are the CP to related zonings [RM24 (RMO), CC200 and PCD-2 [Westgate];] and specific portions of older neighborhoods from RS-2 to RS5. (Item 5; approved 10-0.) Correspondence
ACTION: Approve Planning Commission recommendations, if appropriate.
7. Consider authorizing the City Manager to enter into an agreement with BG Consultants for the design of the improvements at the intersection of 19th and Louisiana in an amount of $37,180.08. Staff Memo
ACTION: Authorize the City Manager to enter into agreement, if appropriate.
8. Consider motion to recess into executive session for consultation with an attorney for matters which would be deemed privileged in the attorney-client relationship. The justification for the executive session is to maintain the attorney-client privilege. The open meeting will resume in the City Commission meeting room in 15 minutes.
ACTION: Approve motion to recess into executive session, if appropriate.
E. PUBLIC COMMENT:
F. COMMISSION ITEMS:
G. CALENDAR: Meeting Schedule
1. Consider dates in February (2 or 9) to meet with USD #497 and Douglas County Commission regarding Planning Commission Southeast area plan recommendation.
2. City offices will be closed on Monday, January 17 in observance of Martin Luther King, Jr. day.
3. REMINDER – There is a study session scheduled for Thursday, January 20 at 9:00 a.m. in the City Commission Room with the New Directions Task Force regarding the Lawrence Public Library.
4. REMINDER – There is a study session scheduled for Wednesday, January 26 at 11:00 a.m. in the City Commission Room with Tischler & Associates regarding the Fiscal Feasibility Study.
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*City Commission meeting dates are in black bold print
H. CURRENT VACANCIES – BOARDS/COMMISSIONS:
Listed below are existing and upcoming vacancies on City of Lawrence Advisory Boards. If interested in serving on a board, citizens should send a letter of interest to the Mayor, P.O. Box 708, Lawrence, KS 66044.
One vacancy for the un-expired position (Paul Stewart) that expires 05/31/05.
Two positions (Bracciano and Waechter) will expire 01/31/05. Both individuals are eligible to be reappointed to additional terms.
Two positions (Don Shepard – at large, and Kelly Boyle-Wolfe – target area) will expire 12/31/04. Both have served two consecutive terms and are not eligible for reappointment to additional terms.
One vacancy for the un-expired position (Maren Turner) that expires 09/30/06.
Three positions (Damro, Satz, and Morris) will expire on 01/31/05. All three individuals do not wish to be reappointed to additional terms.
Parks and Recreation Advisory Board:
One vacancy that expired 12/31/04.
Public Incentives Review Committee:
Two positions (McClure and Schehrer) will expire 01/31/05. Both individuals are eligible to be reappointed to additional terms. One position designated as an “at-large position” and one position is designated for a “professional financial analyst.”