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CITY COMMISSION

MEETING AGENDA

January 22, 2013 – 6:35 p.m.

(Posted on webpage at 5:00 p.m. on 01/17/13)

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Updates:

01/22/13 @ 3:15 p.m.:

Added additional correspondence to Regular Agenda Item No. 1 – adopt Resolution No. 7002 regarding Industrial Revenue Bonds for the proposed Rock Chalk Park;
Added correspondence to Regular Agenda Item No. 2 – request to establish no parking along N. Dakota Street; and
Added a revised staff memo and attachments (with changes highlighted in orange) and a letter from Deffenbaugh Industries to Regular Agenda Item No. 3 – curbside recycling.

01/18/13 @ 4:50 p.m.:

Updated the City Manager’s Report;
Added the preliminary application and correspondence to Regular Agenda Item No. 1 – adopt Resolution No. 7002 regarding Industrial Revenue Bonds for the proposed Rock Chalk Park; and
Added a memo from Commissioner Cromwell to Regular Agenda Item No. 3 – curbside recycling.

A. RECOGNITION/PROCLAMATION/PRESENTATION:

1. None.

B. CONSENT AGENDA:

NOTE: All matters listed below on the Consent Agenda are considered under one motion and will be enacted by one motion. There will be no separate discussion on those items. If discussion is desired, that item will be removed from the Consent Agenda and will be considered separately.

1. Approve City Commission meeting minutes from 01/08/13.

2. Receive minutes from various boards and commissions:

Lawrence Douglas County Bicycle Advisory Committee meeting of 11/20/12

Parks & Recreation Advisory Board meeting of 01/08/13

3. Approve all claims. The list of approved claims will be posted to the agenda the day after the City Commission meeting.

4. Approve licenses as recommended by the City Clerk’s Office.

5. Bid and purchase items:

a) Authorize the City Manager to execute an Engineering Services Agreement in the amount of $45,348 with Burns & McDonnell for Engineering Services for Project UT1211, Clinton Reservoir Water Treatment Plant Filter Media Replacement. Staff Memo

6. Approve an extension request for Special Use Permit, SUP-10-7-10, for Child Care, located at 345 Florida Street. Approved by Planning Commission on 12/13/10 and City Commission on 1/11/11, Ordinance No. 8608. Submitted by CFS Engineers, for DCCCA, Inc. c/o Elizabeth Ballard Community Center, property owner of record. Staff Report Staff Memo Site Plan Applicant Request

7. Approve Special Event Permits, SE-12-00315, requested for seasonal garden sales at 2300 Louisiana Street from May 21^st through June 30^th, 2013. (Four administrative permits have been approved for this property for March 26th through May 20th.) Submitted by Kaw Valley Greenhouses, Inc. for 2300 Louisiana Co, LLC, property owner of record. Staff Report

8. Receive request from AllofE for economic development assistance, including a job creation incentive program and future relocation assistance. Refer to PIRC for review and recommendation.

9. Approve sign permit for a mural installation on the non-masonry portion of the north side of the Poehler Building located at 8^th and Delaware Streets. Staff Memo & Attachments

10. Concur with Traffic Safety Commission recommendation for traffic calming devices on 27^th Street between Iowa Street and Louisiana Street (TSC Item No. 2; approved 5-0 on 12/3/12). No funding is currently available for this project. Staff Memo Background Information

C. CITY MANAGER’S REPORT: CM Report & Attachments - Updated 01/18/13

ADDRESSING THE COMMISSION: The public is allowed to speak to any regular agenda item or give public comment after first being recognized by the Mayor. Individuals are asked to come to the microphone, sign in, and state their name and address. Speakers should address all comments/questions to the Commission.

D. REGULAR AGENDA ITEMS:

1. Consider adopting Resolution No. 7002, indicating the intent to issue up to $40 million in industrial revenue bonds for the Kansas Athletic facility at Rock Chalk Park. Staff Memo & Attachments Preliminary Application - Added 01/18/13 Correspondence - Added 01/22/13

ACTION: Adopt Resolution No. 7002, indicating the intent to issue up to $40 million in industrial revenue bonds for the Kansas Athletic facility at Rock Chalk Park, if appropriate.

2. Consider concurring with Traffic Safety Commission recommendation to approve the request to establish no parking along the south side of Dakota Street from Louisiana Street, east to the sidewalk and adopt on first reading, Ordinance No. 8812, establishing no parking along the south side of Dakota Street from Louisiana Street, east 80 feet (TSC Item No. 5, approved 9-0 on 10/01/12). Staff Memo & Attachments Background Information Correspondence - Added 01/22/13

ACTION: Direct staff as appropriate.

3. Receive report regarding the curbside recycling proposals. Staff Memo & Attachments Commissioner Cromwell Memo on Recycling Recommendations - Added 01/18/13 Revised Staff Memo & Attachments (with changes in orange) - Added 01/22/13 Deffenbaugh Industries Letter - Added 01/22/13

ACTION: Direct staff as appropriate.

E. PUBLIC COMMENT:

F. FUTURE AGENDA ITEMS: Staff Memo & Attachments

G. COMMISSION ITEMS:

H. CALENDAR: 2013 Meeting List

· City offices closed Monday, January 21, in observance of Martin Luther King, Jr. Day.

· Success By 6 Coalition of Douglas County breakfast, Thursday, January 24, 8:00 – 9:30 a.m. Location: Maceli’s, 1031 New Hampshire Street. Invitation

· Chamber of Commerce Annual Meeting, Friday, January 25. Location: Liberty Hall/Eldridge. Time: TBD.

· Joint Economic Development Council meeting, Friday, February 1, 7:30 a.m. Location: City Commission Room.

· City Commission Study Session on Water/Wastewater Master Plan, Tuesday, February 12, 4:00 p.m. Location: City Commission Room.

· Boys and Girls Club 2013 Youth of the Year Celebration, Wednesday, February 6, Lied Center. Time: 6:30 p.m.

· City offices closed February 18 in observance of Presidents’ Day.

*City Commission meeting dates are in black bold print

I. CURRENT VACANCIES – BOARDS/COMMISSIONS:

Listed below are existing and upcoming vacancies on City of Lawrence Boards and Commissions. If interested in serving on a board, citizens should visit the website at http://www.lawrenceks.org/boards to volunteer online, or send a letter of interest to the Mayor, P.O. Box 708, Lawrence, KS 66044.

150^th Anniversary Advisory Committee:

This is a new committee that shall have nine (9) members and will be tasked with advising the City Commission on the implementation of the 150^th Anniversary schedule of events and to recognize the 150^th Anniversary of the August 21, 1863 raid on the City of Lawrence by Quantrill and his followers.

Aviation Advisory Board:

Two vacancies for positions that expired 05/31/12.

Board of Zoning Appeals/Sign Code Board of Appeals:

One vacancy for a position that expires 09/30/13.

Building Code Board of Appeals:

One position expires 12/31/12 and is eligible for reappointment to an additional term.

Community Development Advisory Committee:

One vacancy for a position that expired 09/30/12.

Downtown Task Force:

Appointment of seven to eleven members available on this newly formed task force.

Electrical Code Board of Appeals:

One vacancy for a position that expired 03/31/12. Eligibility requirements exist for this board.