CITY
COMMISSION
MEETING AGENDA
September 20, 2005 6:00 p.m.
(Posted on webpage at 4:15 p.m. on 09/15/05)
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A. OPEN MEETING AT 6:00 P.M. FOR THE PURPOSE OF CONDUCTING EXECUTIVE SESSION:
1. Open regular meeting. Consider motion to recess into executive session for 15 minutes. The purpose of the executive session is to have consultation with attorneys for the City for matters which are privileged under the attorney-client privilege. The justification for the executive session is to maintain confidentiality of attorney-client matters. The regular City Commission Meeting will resume at 6:35 p.m.
ACTION: Approve motion, if appropriate.
B. RECOGNITION/PROCLAMATION/PRESENTATION:
C. CONSENT AGENDA:
NOTE: All matters listed below on the Consent Agenda are considered under one motion and will be enacted by one motion. There will be no separate discussion on those items. If discussion is desired, that item will be removed from the Consent Agenda and will be considered separately.
1. Approve City Commission meeting minutes from 09/06/05.
2. Receive minutes from various boards and commissions:
Parks & Recreation Advisory Board meetings of 06/14/05 and 07/12/05
Hughes Carnegie Center meeting of 09/12/05
3. Approve all claims. The list of approved claims will be posted to the agenda the day after the City Commission meeting. Claims
4. Approve licenses as recommended by the Department of Administrative Services. Licenses Memo
5. Bid and purchase items:
a) Award Bid #0526 for a tree and brush chipper for the Parks & Recreation Department to Vegetation Management Supply for $17,585. Bid Memo
b) Award Bid #0527, remodel of the Kaw Water Treatment Plant Laboratory, to B.A. Green Construction, Inc., for $57,450. Bid Memo
c) Set bid date of October 18, 2005 for Project No. 15-CP4-305(BD), Hanscom-Tappan Addition, 2nd Plat, Street and Storm Sewer Improvements.
d) Set bid date of October 4, 2005 for Project No. 17-CP5-504(BD), 3rd Street, Alabama to Illinois, Street and Storm Sewer Improvements.
e) Authorize the City Manager to enter into a three-year agreement with Synergistic Online Solutions for disaster recovery services in the amount of $14,800 per year. Staff Memo
6. Adopt the following ordinance(s) on second and final reading:
a) Ordinance No. 7924, establishing the maximum special assessments for the Anna Tappan Way benefit district.
b) Ordinance No. 7927, amending the City’s ordinance regulating smoking in enclosed places.
7. Adopt Resolution 6609, authorizing issuance of general obligation bonds for main traffic-way improvements to Harper and 23rd Street. Staff Memo Resolution No. 6609
8. Accept the dedication of easements and rights-of-way for the two following plats, with an amendment to the condition for the release of building permits as set forth in the staff memorandum. Building Permit Staff Memo Planning Map Correspondence
a) PF-05-18-05: Final Plat for Hutton Farms West No. 1. This proposed 99-lot residential subdivision contains approximately 21.117 acres. The property is generally described as being located at the southeast corner of Monterey Way and Peterson Road. Submitted by Peridian Group for Hutton West, L.L.C., property owner of record. Item No. 3; PC approved 10-0 on 6/20/05. Staff Report PC Minutes
b) PF-05-19-05: Final Plat for Hutton Farms West No. 2. This proposed one-lot residential subdivision contains approximately 17.306 acres. The property is generally described as being located at the southeast corner of Monterey Way and Peterson Road. Submitted by Peridian Group for Hutton West, L.L.C., property owner of record. Item No. 4; PC approved 10-0 on 6/20/05. Staff Report PC Minutes
9. Approve amendment to the building permit requirements for the Final Plat of Stonegate #4. Staff Memo
10. Approve as a temporary sign of community interest the directional sign at the northwest corner of Harper and 23rd streets the Pilot Club Antique Show sign on October 28-30, 2005, inclusive. Letter of Request
D. CITY MANAGER’S REPORT: None.
E. REGULAR AGENDA ITEMS:
1. Consider approval of SP-08-61-05: Revisions to Office Building at 1246 Haskell a site plan for revisions to site improvements to address identified inconsistencies with previously approved site plan. Submitted by Paul Werner Architects for Greg Polk, Polk & Polk, LC, property owner of record. Staff Report Site Plan
ACTION: Approve site plan, with conditions, if appropriate.
2. Commissioner Hack requested discussion of the future occupancy plans for the Carnegie Library, 9th and Vermont Streets.
ACTION: Direct staff, as appropriate.
3. Receive a Public Works Department report on stormwater management, including information on the stormwater utility, capital improvement projects, engineering standards, review of land development, system maintenance and pollution prevention. Receive a Public Works Department memo on EPA compliance related to car washing and cleaning of pavement. Staff Memo
ACTION: Receive reports and direct staff, as appropriate.
4. Receive 2006 City Employee Health Plan Contract Renewal Report. Staff Memo
ACTION: Direct staff concerning recommendations, as appropriate.
F. PUBLIC COMMENT:
G. COMMISSION ITEMS:
H. CALENDAR: Meeting List
1. REMINDER – There is a study session scheduled for Wednesday, September 28 at 9:00 a.m. in the City Commission Room. Topic: New Urbanism.
2. REMINDER – There is a study session scheduled for Thursday, October 27 at 9:00 a.m. in the City Commission Room. Topic: Access Issues.
3. REMINDER – There is a City Commission goal setting retreat scheduled for December 9 and 10. Location is still to be determined.
4. Future issues for study sessions:
a) Joint city/county study session regarding ECO2 funding
b) Watershed Restoration and Protection Strategy Work Group – discussion of Clinton Lake Sedimentation/watershed issues. Possibly a joint study session w/county officials.
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*City Commission meeting dates are in black bold print
I. CURRENT VACANCIES – BOARDS/COMMISSIONS:
Listed below are existing and upcoming vacancies on City of Lawrence Boards and Commissions. If interested in serving on a board, citizens should send a letter of interest to the Mayor, P.O. Box 708, Lawrence, KS 66044.
Board of Zoning Appeals/Sign Code Board of Appeals:
Two positions (Herndon and Santee) will expire September 30, 2005. Mr. Herndon is completing his final term and is not eligible for reappointment. Mr. Santee is eligible for reappointment to an additional term.
Community Commission on Homelessness:
This is a new board which will consist of eleven members.
Lawrence Alliance:
There is one current vacancy on this board.
Hospital Board:
One vacancy for the un-expired position held by Scott Bailey. This position expires 09/30/08. Two positions (Flannery and Schulte) are due to expire September 30, 2005. Mr. Schulte is completing his final term and is not eligible to be reappointed to an additional term. Mr. Flannery is eligible for reappointment to an additional term.
Human Relations Commission:
Four positions (Chao, Coleman, Wudarczyk, and Hodison) are due to expire September 30, 2005. Ms. Coleman is completing her final term and is not eligible to be reappointed to an additional term. Ms. Chao, Ms. Wudarczyk, and Mr. Hodison are all eligible for reappointment to additional terms.
Neighborhood Resources Advisory Committee:
(5 members must live in target neighborhoods and 6 at large members)
Three positions (Collier – Pinckney Neighborhood, Norwood – at large, and Roussel – Brookcreek Neighborhood) are due to expire September 30, 2005. Ms. Norwood is completing her final term and is not eligible to be reappointed to an additional term. Ms. Collier and Ms. Roussell are eligible for reappointment and wish to be reappointed. One vacancy exists for the un-expired position held by Carrie Moore (at-large member). This position expires 09/30/06.