CITY
COMMISSION
MEETING AGENDA
October 25, 2005 6:35 p.m.
(Posted on webpage at 4:30 p.m. on 10/20/05)
(10MB files take approximately 45 seconds to open)
Update:
10/25/05 @ 11:30 a.m.
§ Defer Regular Agenda Items No. 5a and 5b indefinitely.
10/24/05 at 4:30 p.m.
· Added correspondence regarding Regular Agenda Items 5a and 5b.
A. RECOGNITION/PROCLAMATION/PRESENTATION:
1. Proclaim Monday, October 31 as “HALLOWEEN BEGGARS NIGHT.”
B. CONSENT AGENDA:
NOTE: All matters listed below on the Consent Agenda are considered under one motion and will be enacted by one motion. There will be no separate discussion on those items. If discussion is desired, that item will be removed from the Consent Agenda and will be considered separately.
1. Approve City Commission meeting minutes from 10/11/05.
2. Receive minutes from various boards and commissions:
Hospital Board meeting of 09/21/05
Public Transit Advisory Committee meeting of 09/20/05
Hughes Carnegie Center meeting of 10/10/05
3. Approve all claims. The list of approved claims will be posted to the agenda the day after the City Commission meeting. Claims
4. Approve licenses as recommended by the Department of Administrative Services. Licenses Memo
5. Bid and purchase items:
a) Approve purchase of Rural Water District #1 facilities in the Peterson Road and Monterey Way area in the amount of $ 28,126. Agreement
b) Award bid #0534 for one (1) track excavator for the Public Works department to the low bidder, Road Builders, for $82,469. Bid Memo
c) Award Project No. 15-CP4-305(BD), Hanscom-Tappan Addition, 2nd Plat, Street, Storm Sewer Improvements, to R. D. Johnson Excavating Company in the amount of $130,099.25. Bid Memo
d) Award Neighborhood Resources Department weatherization bids as follows: Advanced Glass & Mirror, Inc., $17,229.00; Billy Construction, $5,466.94; and Midwest Insulation, $14,912.00. Bid Memo
e) Authorize the City Manager to enter into a contract with Overfield Corporation for an access management security system for Utility Department facilities, for $165,000. Staff Memo
6. Approve Transportation Enhancement Applications for Downtown Lawrence-Streetscape/Pedestrian Improvement Project, Ohio Street-Brick Street Restoration, and Burroughs Creek Rail Trail. Authorize Mayor to sign Letter of Transmittal and approve respective Resolutions 6615, 6617, and 6614. Staff Memo
7. Authorize the Mayor to sign a Subordination Agreement for Teresa Stevenson, 1238 Prairie Avenue. Staff Memo
8. Approve agreement with Lawrence Free Net for the use of the Kasold Street water tower. Agreement
C. CITY MANAGER’S REPORT: None.
D. REGULAR AGENDA ITEMS:
1. Receive report and briefing from Transit Administrator and KU officials concerning possible City – KU transit planning activities. Provost Memo Task Force Final Report - Executive Summary Only
ACTION: Receive report.
2. Receive staff memorandum and draft ordinance creating a City Code prohibition on the possession of marijuana. Cover Memo DRAFT Ordinance No. 7938
ACTION: Direct staff, as appropriate.
3. Receive presentation from HNTB concerning the access management project for 23rd Street. The Map of Area is a 22 MB file and will take approximately two minutes to open. HNTB Memo Map of Area
ACTION: Receive presentation and direct staff and consultants as appropriate.
4. Receive letters from Hillcrest Neighborhood Association task force and Pinckney Neighborhood Association task force regarding studying zoning as part of the HOP District Plan recommendations. HOP Moratorium Letter Ordinance No. 7883
ACTION: Receive letters and initiate the recommended rezonings, if appropriate.
5. Consider the following text amendments:
This item has been deferred indefinitely
(Updated 10/25/05)
a) TA-07-03-05:
Consider Text Amendments to the City
Zoning Code, Chapter 20, Sections 20-1314 and 20-2002.13 of the Code of the
City of Lawrence, said sections pertaining to reduction of area or space and
nonconformance which are solely the result of a governmental taking for right
of way, easement, or other governmental use(s). Initiated by the City
Commission on September 6th,
2005. (Item No. 12; PC approved 8-1 on 9/26/05.) Staff Report
Attachments
PC Minutes
Additional
Correspondence (added 10/24/05)
b) TA-07-04-05:
Consider Text Amendments to Article 12, of the City/County Subdivision
Regulations; Chapter 21, of the Code of the City of Lawrence, that pertain to
the enforcement and exceptions to building setbacks which are solely the result
of a governmental takings for public right of way, easements or other
governmental use. Initiated by the City Commission at their meeting on September 6th, 2005. (Item No. 13; PC approved 8-1 on 9/26/05.) Staff Report
Dan Watkins Correspondence PC Minutes Additional
Correspondence (added 10/24/05)
ACTION: Approve text amendments if appropriate and authorize
drafting of ordinances.
E. PUBLIC COMMENT:
F. COMMISSION ITEMS:
G. CALENDAR: Meeting List
1. Establish a date in late November or early December with the Neighborhood Resources Advisory Committee prior to the deliberation process for the 2006 program year grant funds.
2. Establish a date for a joint city/county study session to review Economic Development Board report on open space and industrial parks.
3. REMINDER – There is a study session scheduled for Thursday, October 27 at 9:00 a.m. in the City Commission Room. Topic: Access Management and Street Networks.
4. REMINDER – There is a public meeting on the Wakarusa Water Reclamation Facility Project scheduled for Thursday, November 3 at South Jr. High at 7:00 p.m.
5. REMINDER AND POSSIBLE TIME CHANGE – There is a study session scheduled for Wednesday, November 9 at 9:30 a.m. in the City Commission Room. Topic: NW area plan. Commissioners we would like to begin this study session time with a conference call with Carson Bice, TischlerBise, to provide a briefing the on the status of the fiscal impact study. Possible time for conference call is 9:00 to 9:30.
6. REMINDER – There is a public visioning session regarding the Library Expansion Project scheduled for Saturday, November 12 from 7:00 – 9:00 p.m. at the Lawrence Visitor’s Center.
7. REMINDER – There is a study session scheduled for Wednesday, November 30 at 9:00 a.m. in the City Commission Room. Topic: Quarterly update to CC goals.
8. REMINDER – The City Commission meeting scheduled for November 22 has been cancelled. The City Commission meeting scheduled for November 29 has been reinstated.
9. REMINDER – There is a study session scheduled for Thursday, December 1 at 9:00 a.m. at USD 497 offices, 110 McDonald Drive. Topic: Quarterly Joint City/County/USD 497/HINU/KU meeting.
10. REMINDER – There is a public visioning session regarding the Library Expansion Project scheduled for Tuesday, December 6 from 7:00 – 9:00 p.m. at the Lawrence Public Library Auditorium.
11. REMINDER – The City Commission goal setting retreat scheduled for December 9 and Saturday, December 10 will need to be rescheduled due to the National League of Cities meeting.
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*City Commission meeting dates are in black bold print
H. CURRENT VACANCIES – BOARDS/COMMISSIONS:
Listed below are existing and upcoming vacancies on City of Lawrence Boards and Commissions. If interested in serving on a board, citizens should send a letter of interest to the Mayor, P.O. Box 708, Lawrence, KS 66044.
Community Commission on Homelessness:
This is a new board that consists of eleven members. One position remains to be filled which will have a term that expires 12/31/07.
Jayhawk Area Agency on Aging:
One vacancy on the Board of Directors that expired 09/30/05. One vacancy on the Advisory Council that expired 09/30/05.
Lawrence Alliance:
There is one current vacancy on this board. One vacancy for the un-expired position held by Ralph Reed which expires 11/30/06.
Human Relations Commission:
One vacancy for the position held by Wendi Coleman that expired 09/30/05.
Special Alcohol Fund Advisory Board:
One vacancy for the un-expired position held by Kirk Lambright which expires 04/30/06.