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CITY COMMISSION
MEETING AGENDA
April 16, 2013 – 6:35 p.m.
(Posted on webpage at 4:30 p.m. on 04/11/13)
(10MB files take approximately 45 seconds to open)
A. STATE OF CITY ADDRESS:
1. Mayor Schumm will deliver the State of the City Address.
B. RECOGNITION/PROCLAMATION/PRESENTATION:
1. None.
C. CONSENT AGENDA:
NOTE: All matters listed below on the Consent Agenda are considered under one motion and will be enacted by one motion. There will be no separate discussion on those items. If discussion is desired, that item will be removed from the Consent Agenda and will be considered separately.
1. Approve City Commission meeting minutes from 04/09/13.
2. Receive minutes from various boards and commissions:
Homeless Issues Advisory Committee meeting of 03/12/13
Lawrence Cultural Arts Commission meeting of 03/13/13
Sustainability Advisory Board meeting of 03/13/13
3. Approve all claims. The list of approved claims will be posted to the agenda the day after the City Commission meeting.
4. Approve licenses as recommended by the City Clerk’s Office.
5. Approve appointments as recommended by the Mayor.
6. Bid and purchase items:
a) Award City Bid No. B1324, Project No. PW1320, 2013 Overlay Program, Phase 1, to Sunflower Paving, Inc., in the total amount of $943,087.50. Bid Memo & Attachments
b) Award purchase of a one ton crew cab, four wheel drive pickup bed with trailer towing and snow plow package for the Lawrence Douglas County Fire Medical Department, from Laird Noller Ford, for $27,245. Bid Memo
c) Authorize the City Manager to Execute an Engineering Services Agreement, in the amount of $174,760, with Professional Engineering Consultants for Design and Construction Phase Engineering Services for Project UT1302CS Pump Station PS04 Redundant Forcemain. Staff Memo & Attachments
d) Award Bid #B1314 for the 2013 Cured in Place Pipe (CIPP) Rehabilitation project to Layne Inliner, LLC for $395,936.35 and authorize the City Manager to execute the contract. Authorize the City Manager to add additional sanitary sewer mains found through the Rapid I/I Reduction Program to the project at contract unit prices. Staff Memo & Attachments
7. Adopt the following ordinances on second and final reading:
a) Ordinance No. 8857, to rezone (Z-13-00038) approximately 1.81 acres from UR (Urban Reserve) District to CS (Commercial Strip) District, located at 2200 E. 23rd Street. (PC Item 2; approved 8-0 on 3/25/13)
b) Ordinance No. 8858, to rezone (Z-13-00039) approximately 1.99 acres from RS10 (Single-Dwelling Residential) District to CS (Commercial Strip) District, located at 2206 E. 23rd Street. (PC Item 3; approved 8-0 on 3/25/13)
c) Ordinance No. 8859, to rezone (Z-13-00061) approximately .22 acres from CS (Commercial Strip) District to RS5 (Single-Dwelling Residential) District, located at 306 Elm Street. (PC Item 4; approved 8-0 on 3/25/13)
d) Ordinance No. 8861, for Text Amendment (TA-12-00207) to the City of Lawrence Land Development Code, Chapter 20, Article 10, to change the parking lot perimeter screening standards. (PC Item 5; approved 8-0 on 3/25/13) Incorporation by Reference
8. Approve Site Plan extension request for 501 Rockledge Road, SP-12-93-06. Staff Memo
9. Accept dedications of easements and rights-of-way for Final Plat, PF-13-00101, for North Sycamore Subdivision, located at 827 Walnut Street. Submitted by Landplan Engineering, for KW Homes, LLC, property owner of record. Staff Memo Final Plat Administrative Determination
10. Authorize the City Manager to sign a Memorandum of Understanding and Application for Clean Cities ARRA Grant. Staff Memo & Attachments
11. Approve as signs of community interest, a request by Kansas Tick Borne Disease Advocates to place green ribbons on light poles on Massachusetts Street downtown on 05/11/13. Staff Memo
12. Approve as signs of community interest, a request from the Lawrence Home Builders Association to place directional signs for the Spring Parade of Homes in various rights-of-way from April 27 through May 5, 2013.
D. CITY MANAGER’S REPORT: None.
ADDRESSING THE COMMISSION: The public is allowed to speak to any regular agenda item or give public comment after first being recognized by the Mayor. Individuals are asked to come to the microphone, sign in, and state their name and address. Speakers should address all comments/questions to the Commission.
E. REGULAR AGENDA ITEMS:
1. Receive comments from Mayor Bob Schumm and City Commission.
2. The City Clerk will conduct swearing in of elected City Commissioners. The new City Commission will be seated.
3. Conduct election of Mayor.
Mayor Schumm will receive nominations for Mayor. Nominations for Mayor will be closed. City Commissioners will vote for the position of Mayor.
4. Conduct election of Vice-Mayor.
The Mayor will receive nominations for Vice-Mayor. Nominations for Vice-Mayor will be closed. City Commissioners will vote for the position of Vice-Mayor.
5. Comments of Mayor and City Commissioners.
RECESS FOR APPROXIMATELY 20 MINUTES
6. Orientation session with City Commission for approximately one hour.
F. PUBLIC COMMENT:
G. FUTURE AGENDA ITEMS: Staff Memo & Attachments
H. COMMISSION ITEMS:
I. CALENDAR: Meeting List
· Joint Economic Development Council meeting, Friday, April 12, 7:30 a.m. Location: City Commission Room, First Floor, City Hall.
· Ground breaking Celebration for Rock Chalk Park, Tuesday, April 16, 9:00 a.m. Location: Northwest Lawrence, off 6th Street, North on George Williams Way Invitation
· Park naming ceremony for the park at 19th Street and Haskell Avenue in honor of former Fire Chief, Jim McSwain, Friday, April 19, 3:00 p.m.
· City Commission meeting scheduled for Tuesday, April 30 is canceled due to it being the fifth Tuesday.
· Bowersock Mills North Powerhouse Open House, Friday, May 10. Time: 4:00 p.m.
· Iniades delegation visit, Tuesday, May 21. Details to follow.
· City offices closed, Monday, May 27, in observance of Memorial Day.
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*City Commission meeting dates are in black bold print
J. CURRENT VACANCIES – BOARDS/COMMISSIONS:
Listed below are existing and upcoming vacancies on City of Lawrence Boards and Commissions. If interested in serving on a board, citizens should visit the website at http://www.lawrenceks.org/boards to volunteer online, or send a letter of interest to the Mayor, P.O. Box 708, Lawrence, KS 66044.
150th Anniversary Advisory Committee:
This is a new committee that shall have nine (9) members and will be tasked with advising the City Commission on the implementation of the 150th Anniversary schedule of events and to recognize the 150th Anniversary of the August 21, 1863 raid on the City of Lawrence by Quantrill and his followers.
Community Development Advisory Committee:
One vacancy for a position that expired 09/30/12, and two vacancies for positions that expire 09/30/13 and 09/30/15. Eligibility requirements exist for this board.
Electrical Code Board of Appeals:
One vacancy for a position that expired 03/31/12. Eligibility requirements exist for this board.
Historic Resources Commission:
One vacancy for a position that expired 03/01/13. Eligibility requirements exist for this board.
Two vacancies for positions that expired 09/30/12. One vacancy for a position that expires 09/30/14.
One vacancy on the Advisory Council for a position that expires 09/30/14.
Two vacancies for positions that expired 11/30/12.
Lawrence Cultural Arts Commission:
One vacancy for a position that expired 01/31/13.
Lawrence Douglas County Advocacy Council on Aging:
One vacancy on this board.
Lawrence Douglas County Metropolitan Planning Commission:
Two positions expire 05/31/13, with one being eligible for reappointment to an additional term and one position becoming vacant.
One position expires 04/30/13 and is eligible for reappointment to an additional term.
Plumbing Code Board of Appeals:
Two positions expire 04/30/13. One position will become vacant and the other position is eligible for reappointment to an additional term. Eligibility requirements exist for this board.
Public Incentive Review Committee:
One vacancy for a position that expires 01/31/14. Eligibility requirements exist for this board.
One position will become vacant 04/30/13.
One vacancy for a position that expires 04/30/14.
One vacancy for a position that expires 12/31/14.
Social Services Advisory Board:
One vacancy for a position that expires 08/31/13. Eligibility requirements exist for this board.
Three positions expire 04/30/13. One position will become vacant and the other two positions are eligible for reappointment to additional terms.