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CITY COMMISSION
MEETING AGENDA
July 2, 2013 – 6:35 p.m.
(Posted on webpage at 4:45 p.m. on 06/27/13)
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Updates:
07/01/13 @ 4:50 p.m.:
- Updated the appointment list on Consent Agenda Item No. 4.
A. RECOGNITION/PROCLAMATION/PRESENTATION:
1. None.
B. CONSENT AGENDA:
NOTE: All matters listed below on the Consent Agenda are considered under one motion and will be enacted by one motion. There will be no separate discussion on those items. If discussion is desired, that item will be removed from the Consent Agenda and will be considered separately.
1. Receive minutes from various boards and commissions:
Community Development Advisory Committee meeting of 05/23/13
Cultural District Task Force meeting of 06/11/13
Hospital Board meeting of 05/15/13
Mental Health Board meeting of 05/28/13
Planning Commission meeting of 05/20/13
2. Approve all claims. The list of approved claims will be posted to the agenda the day after the City Commission meeting.
3. Approve licenses as recommended by the City Clerk’s Office.
4. Approve appointments (updated 07/01/13) as recommended by the Mayor.
5. Bid and purchase items:
a) Set bid date of July 16, 2013 for City Bid No. B1343, Project PW1309, 6th Street and George Williams Way Signal Improvements and adopt Resolution No. 7027, authorizing issuance of $250,000 in general obligation bonds for improvements on 6th Street and George Williams Way. Staff Memo & Attachments
b) Set bid date of July 16, 2013 for City Bid No. B1345, Project PW1227, Dillons Store #98, Traffic Control Project. Staff Memo & Attachments
c) Award bid for Bid Number B1335, Projects UT1201 – 2012 to 2015 Electrical Improvements Program and UT1202 - 2012 Mechanical Improvements Program Contract 2, to Garney Companies, Inc. for $1,115,000 and authorize the City Manager to execute the contract. Authorize the City Manager to execute Supplemental Agreement No.1, in the amount of $122,980, to the Engineering Services Agreement with Black & Veatch for Construction Phase Engineering Services. Staff Memo & Attachments
d) Authorize the City Manager to execute an engineering services agreement with Professional Engineering Consultants for design phase engineering services in the amount of $46,525 for project UT1308DS, North Iowa Waterline Replacement. Staff Memo & Attachments
e) Authorize the City Manager to execute an engineering services agreement with Professional Engineering Consultants for design phase engineering services in the amount of $86,833 for project UT1309DS, 23rd Street Waterline Replacement, Phases I and III. Staff Memo & Attachments
f) Approve the purchase of a new stump grinding machine for the Parks & Recreation Department off a cooperative purchasing agreement with the National Joint Powers Alliance from Vermeer Great Plains for $42,705. Staff Memo
6. Adopt Resolution No. 7028, authorizing the Mayor to sign the application and related grant documents for the 2013 Emergency Solutions Grant (formerly known as Emergency Shelter Grant) from the State of Kansas. 50/50 match funds are provided by partner donations and in-kind contributions. Staff Memo
7. Authorize staff to execute revised Agreement for Use of City Special Alcohol Funds with Heartland Community Health Center. Staff Memo & Attachments
8. Authorize staff to provide support to proposed historic research and signage project on the Burroughs Creek Trail and Haskell Rail Trail. Staff Memo & Attachments
ADDRESSING THE COMMISSION: The public is allowed to speak to any regular agenda item or give public comment after first being recognized by the Mayor. Individuals are asked to come to the microphone, sign in, and state their name and address. Speakers should address all comments/questions to the Commission.
D. REGULAR AGENDA ITEMS:
1. Conduct public hearing to consider the vacation of a pedestrian easement at 900 New Hampshire Street, Original Townsite, Lots 70, 72, 74, 76, and 78 as requested by property owner 900 New Hampshire, LLC., pending commission approval of the site plan. Staff Memo & Attachments
ACTION: Conduct public hearing and approve the vacation of a pedestrian easement at 900 New Hampshire Street, if appropriate.
2. Consider authorizing the Mayor to execute the revised Development Agreement for the Rock Chalk Park development and consider authorizing staff to execute all other necessary documents and items related to the document. Staff Memo & Attachments
ACTION: Authorize the Mayor to execute the revised Development Agreement, authorize the payment for the property acquisition in the amount of $784,050 and authorize staff to execute all other necessary documents and items related to the development.
3. Consider authorizing the City Manager to execute an Engineering Services Agreement, in the amount of $1,228,934, with TREKK Design Group, LLC for Project UT1305 - Rapid Inflow and Infiltration Reduction. Staff Memo & Attachments
ACTION: Authorize the City Manager to execute an Engineering Services Agreement with TREKK Design Group, LLC for the Rapid Inflow and Infiltration Reduction project, if appropriate.
E. PUBLIC COMMENT:
F. FUTURE AGENDA ITEMS: Staff Memo & Attachments
G. COMMISSION ITEMS:
H. CALENDAR: Meeting List 2014 Budget Process Calendar
· Firefighter Recruit Graduation Ceremony, Thursday, June 27, 6:30 p.m. Location: Dole Institute of Politics.
· City offices closed Thursday, July 4, in observance of Independence Day.
· City Commission Study Session, Tuesday, July 9, 4:00 p.m. Location: City Commission Room. Topic: 2014 Budget.
· City Commissioners invited to attend lunch with Planning Commissioners during their annual PC Orientation, Friday, July 12, 12:00 – 1:30 p.m. Location: City Commission Room.
· City Commission meeting scheduled for July 30 canceled due to fifth Tuesday of the month.
· City employee appreciation picnic, Saturday, August 3, 5:00 – 8:00 p.m. Location: Broken Arrow Park.
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I. CURRENT VACANCIES – BOARDS/COMMISSIONS:
Listed below are existing and upcoming vacancies on City of Lawrence Boards and Commissions. If interested in serving on a board, citizens should visit the website at http://www.lawrenceks.org/boards to volunteer online, or send a letter of interest to the Mayor, P.O. Box 708, Lawrence, KS 66044.
Board of Zoning Appeals/Sign Code Board of Appeals:
Four positions expire 09/30/13. One position will become vacant and three positions are eligible for reappointment to additional terms.
Building Code Board of Appeals:
Four positions expire 11/30/13. One position will become vacant and three positions will be eligible for reappointment to additional terms. Eligibility requirements exist for this board.
Community Development Advisory Committee:
Two vacancies for positions that expire 09/30/13 and 09/30/15. Three additional positions expire 09/30/13. One of those positions will become vacant and three positions will be eligible for reappointment to additional terms. Eligibility requirements exist for this board.
Three positions expire 12/31/13. Two positions will become vacant and one position is eligible for reappointment to an additional term. Eligibility requirements exist for this board.
Convention & Visitors Bureau Advisory Board:
Four positions will become vacant beginning July 1. One position expires 07/01/13, one position expires 07/01/14, and two positions expire 07/01/16.
Douglas County Community Corrections Advisory Board:
One position expired 05/31/13.
Douglas County Emergency Management Board:
One position expires 07/01/13 and is eligible for reappointment to an additional term.
Douglas County Senior Services Board:
Two positions expire 12/31/13 and are eligible for reappointment to additional terms.
Electrical Code Board of Appeals:
One vacancy for a position that expired 03/31/12. Eligibility requirements exist for this board.
Historic Resources Commission:
One vacancy for a position that expires 03/01/15. Eligibility requirements exist for this board.
Homeless Issues Advisory Committee:
Three positions expire 12/13/13. One position will become vacant and two positions will be eligible for reappointment to additional terms.
Two positions expire 09/30/13.
Two vacancies for positions that expired 09/30/12. One vacancy for a position that expires 09/30/14.
One vacancy on the Advisory Council for a position that expires 09/30/14.
Two vacancies for positions that expired 11/30/12. Six additional terms expire 11/30/13 and all are eligible for reappointment to additional terms.
Lawrence Citizens Advisory Board:
Two positions expired 03/01/13 and are eligible for reappointment to additional terms.
Lawrence Douglas County Advocacy Council on Aging:
Four positions expire 12/31/13 and all are eligible for reappointment to additional terms.
Lawrence Douglas County Metropolitan Planning Commission:
One position expires 05/31/13 and is eligible for reappointment to an additional term.
Lawrence Douglas County Bicycle Advisory Committee:
Three positions expire 12/31/13 and all are eligible for reappointment to additional terms.
Public Incentive Review Committee:
One vacancy for a position that expires 01/31/14. Eligibility requirements exist for this board.
Public Transit Advisory Committee:
Three positions expire 12/31/13 and all are eligible for reappointment to additional terms.
One vacancy for a position that expires 04/30/14.
One vacancy for a position that expires 12/31/14. Five additional positions expire 12/31/13 and all are eligible for reappointment to additional terms.
Social Service Funding Advisory Board:
Four positions expire 08/31/13 and all are eligible for reappointment to additional terms. Eligibility requirements exist for this board.
One vacancy for a position that expired 04/30/13.