CITY
COMMISSION
MEETING AGENDA
November 30, 2004 – 6:35 p.m.
(Posted on webpage at 3:00 p.m. on 11/24/04)
10 MB files take approx. 45 seconds to open
Updates:
11/29/04 at 4:15 p.m.
· updated the meeting list under the calendar (letter G on the agenda) to reflect a water and wastewater rate discussion meeting on December 1.
· Added correspondence from Loring Henderson regarding Consent Agenda Item No. 8-a, UPR-01-01-03 – LOS five year extension.
11/29/04 at 10:45 a.m. – added correspondence from Jim Schneider, Ph.D., regarding Consent Agenda Item No. 8-a, UPR-01-01-03 – LOS five year extension. Schneider Correspondence
A. RECOGNITION/PROCLAMATION/PRESENTATION:
1. None.
B. CONSENT AGENDA:
NOTE: All matters listed below on the Consent Agenda are considered under one motion and will be enacted by one motion. There will be no separate discussion on those items. If discussion is desired, that item will be removed from the Consent Agenda and will be considered separately.
1. Receive minutes from various boards and commissions:
Traffic Safety Commission meeting of 11/08/04
2. Approve all claims, including City employee longevity payments. The list of approved claims will be posted to the agenda the day after the City Commission meeting. Longevity Pay Memo Claims - added 12/01/04
3. Approve licenses as recommended by the Department of Administrative Services.
4. Approve appointments as recommended by the Mayor. Appointment Memo
5. Bid and purchase items:
a) Set a bid date of December 14, 2004 for Project No. 67-CP21-1104(C) pavement reconstruction of the alley – 8th to 9th, Vermont Street to Kentucky Street. Staff Memo
b) Approve adding Federal grant procedures to the present purchasing policy. Staff Memo Revised Purchasing Policy
c) Award Bid #0432 for mechanical renovations at the Investigations and Training Center to Huxtable, Inc., for $29,780. Bidtab
6. Adopt the following ordinance on first reading:
a) Ordinance No. 7847, establishing NO PARKING along the south side of Kresge Road along the entire frontage of 601 N. Iowa Street (tsc_11.8.04_item no. 3). This item is related to Consent Agenda Item No. 9-a. Ordinance 7847 TSC Minutes Correspondence Map Pictures
7. Adopt the following ordinance(s) on second and final reading:
a) Ordinance No. 7845, authorizing the condemnation of property interests (Wright tract) for the improvement of Folks Road.
8. Approve subject to conditions:
a) UPR-01-01-03: A request for a five-year extension to operate the Lawrence Open Shelter at 944 Kentucky Street. This request includes the potential to expand into a portion of the building to increase the maximum occupancy from 20 to 30 persons nightly. Requested by Loring Henderson, Director, Lawrence Open Shelter. James & Nancy Dunn are the property owners of record. Staff Report Plan Map Applicant Correspondence Key to Correspondence Correspondence (file is approx 45 MB) Schneider Correspondence - added 11/29/04 Henderson Correspondence - added 11/29/04
b) TUPR-11-37-04: A request to permit temporary overflow parking at St. Margaret’s Episcopal Church; 5700 W. 6th Street. The applicant proposes to pave the first lift of an approved parking lot expansion to provide an additional parking area while the W. 6th Street improvement project and the next phase of the church expansion are under construction. Requested by John Pendry on behalf of the St. Margaret’s Episcopal Church, property owner of record. Staff Report Plan Map
9. Approve unanimous recommendations from the Traffic Safety Commission (TSC) for the following:
a) Establish NO PARKING along the south side of Kresge Road along the entire frontage of 601 N. Iowa Street (tsc_11.8.04_item no. 3). This item is related to Consent Agenda Item 6-a. TSC Minutes Correspondence Map Pictures
b) Establish YIELD signs on 29th Street at Kensington Drive (tsc_11.8.04_item no. 4). TSC Minutes Correspondence Map Study
c) Deny request to establish NO PARKING along one side of Morning Dove Circle, Eagle Pass Drive, Field Stone Drive, Gunnison Drive and Hill Song Circle (tsc 11.8.04_item no. 5). TSC Minutes Correspondence Map
d) Establish RESERVED PARKING FOR PERSONS WITH DISABILITIES space in front of 1505 Vermont Street (tsc 11.8.04_item no. 7). TSC Minutes Correspondence Map
e) Establish NO LEFT TURN 4PM-6PM MON-FRI on 23rd Street at Ohio Street, Tennessee Street, Vermont Street, New Hampshire Street, Rhode Island Street and Learnard Avenue (tsc 11.8.04_item no 8). TSC Minutes
10. Authorize the Mayor to sign a Release of Mortgage for B. Gordon Fitzsimmons, 812 Indiana Street. Staff Memo
C. CITY MANAGER’S REPORT None.
D. REGULAR AGENDA ITEMS:
1. Consider authorizing the City Manager to enter into a contract with Stephen Johnson for the Grassy Verge sculpture. Staff Memo Site Plan Artist Rendering of Sculpture Pictures
ACTION: Authorize the City Manager to enter into a contract with Stephen Johnson for the Grassy Verge sculpture, if appropriate.
2. Receive updates from the Economic Development Department regarding the following items:
· Results of Biosciences Impact Study – presentation by Lynn Parman, Chamber of Commerce and Joshua Rosenbloom, KU Policy Research Institute Powerpoint Presentation
· 2004 Business Retention Report – presentation by Lynn Parman and Heather Ackerly, Chamber of Commerce Powerpoint Presentation
· Economic Development Activity Update – presentation by Lynn Parman, Chamber of Commerce Third Quarter Economic Development Report
ACTION: Receive updates.
3. Receive recommendation from selection committee concerning consultant services for Cost of Growth Study. Staff Memo Tischler & Associates Cover Letter
Response to RFP Power Point Presentation
ACTION: Direct staff to prepare agreement with Tischler & Associates, if appropriate.
4. Conduct public hearings on proposed maximum special assessment ordinances for the following public improvements:
a) Lake Pointe Drive, north of Clinton Parkway;
Notice of Hearing Ordinance 7843 Map
b) 3rd Street, Alabama Street to Illinois Street.
Notice of Hearing Ordinance 7848 Map
ACTION:
a) Conduct public hearing. Adopt on first reading, Ordinance 7843, establishing maximum special assessments for the improvement of Lake Point Drive, if appropriate.
b) Conduct public hearing. Adopt on first reading, Ordinance 7848, establishing maximum special assessments for the improvement of 3rd Street, Alabama Street to Illinois Street, if appropriate.
5. Receive staff report concerning 2005 state legislative priorities.
Staff Memo 2004 City Commission Legislative Priorities
League of Municipalities 2005 Statement of Municipal Policy
ACTION: Direct staff concerning legislative priorities.
E. PUBLIC COMMENT:
F. COMMISSION ITEMS:
1. Commissioner Highberger requests discussion regarding Workshop for Community & Neighborhood Development/Design. Staff Memo
G. CALENDAR: Meeting List - updated 11/29/04
1. REMINDER – The City Commission meeting on Tuesday, December 7, 2004 has been canceled.
2. Establish the time for the December 28, 2004 City Commission meeting as 9:00 a.m.
3. Establish January 3, 2005 as the joint quarterly City/County/USD 497 study session at 3:30 p.m. at the Douglas County Courthouse.
*City Commission meeting dates are in black bold print
H. CURRENT VACANCIES – BOARDS/COMMISSIONS:
Listed below are existing and upcoming vacancies on City of Lawrence Advisory Boards. If interested in serving on a board, citizens should send a letter of interest to the Mayor, P.O. Box 708, Lawrence, KS 66044.
One vacancy for the un-expired position (Paul Stewart) that expires 05/31/05.
One position (Pat Weaver) will expire 12/31/04. Ms. Weaver has served two consecutive terms and is not eligible for reappointment to another term.
Convention & Visitors Bureau Advisory Board:
One vacancy for the un-expired position (Tom Rost) that expires 07/01/07. This position is designated as a “hotel industry” position.
Four positions (Don Shepard – at large, Kelly Boyle-Wolfe – target area, Richard Heckler – target area, and William Jeltz – at large) will expire 12/31/04. All have served two consecutive terms and are not eligible for reappointment to additional terms.
One vacancy for a position (Ed Tato) that expires 12/31/04. This position is designated as an “at-large” position.
Three positions (Barbara Carswell, Mark Gonzales, and Paul Davis) will expire 12/31/04. All are eligible for reappointment to additional terms.
One vacancy for the un-expired position (Maren Turner) that expires 09/30/06.
Lawrence-Douglas County Metropolitan Planning Commission:
One vacancy for the un-expired position (Bonnie Johnson) that expires 05/31/06.
Neighborhood Resources Advisory Committee:
One vacancy for the position (Terri Pippert) that expired 09/30/04. This position is designated as an “at-large” position.
Parks and Recreation Advisory Board:
Two positions (Alice Ann Johnston and Richard Konzem) will expire 12/31/04. Both have served two consecutive terms and are not eligible to be reappointed to additional terms.
Public Transit Advisory Committee:
Two positions (Melodie Christal and Tim Akright) will expire 12/31/04. Both are eligible to be reappointed to additional terms.
Recycling and Resource Conservation Advisory Board:
One position (Lewis Phillips) will expire 12/31/04. Mr. Phillips has served two consecutive terms and is not eligible to be reappointed to an additional term.
Five positions (Graham Kreicker, Jon Josserand, Karen Swisher, Kathleen Hodge, and Nancy Bjorge) will expire 12/31/04. All are eligible for reappointment to additional terms.