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CITY COMMISSION
MEETING AGENDA
July 16, 2013 – 6:35 p.m.
(Posted on webpage at 5:00 p.m. on 07/11/13)
(10MB files take approximately 45 seconds to open)
Updates:
07/16/13 @ 3:15 p.m.:
- Added revised Resolution No. 7031, revised Resolution No. 7032, and Series I and Series II bids to Regular Agenda Item No. 1 – note sale;
- Added a letter from Special Counsel, a revised Development Agreement, and a revised Comparison Development Agreement to Regular Agenda Item No. 2 – Rock Chalk Park Recreation Center; and
- Updated the Future Agenda Items Memo.
A. RECOGNITION/PROCLAMATION/PRESENTATION:
1. None.
B. CONSENT AGENDA:
NOTE: All matters listed below on the Consent Agenda are considered under one motion and will be enacted by one motion. There will be no separate discussion on those items. If discussion is desired, that item will be removed from the Consent Agenda and will be considered separately.
1. Approve City Commission meeting minutes from 06/25/13.
2. Approve all claims. The list of approved claims will be posted to the agenda the day after the City Commission meeting.
3. Approve licenses as recommended by the City Clerk’s Office.
4. Bid and purchase items:
a) Award Bid #B1338 for Utilities Department Pump & Motor Rehabilitation to JCI for $116,699, Letts, Van Kirk for $18,539, and Douglass Pump for $31,655. The total for all pumps and motors is $166,893. Bid Memo & Attachments
b) Authorize the sole source purchase of a back-up blower and motor assembly from Spencer Turbine Company in the amount of $93,696 for the Utilities Department. Bid Memo
c) Award Bid #B1339, bus stop signs and installation for the Lawrence Public Transit system, to C-Hawkk Construction, Inc., for $98,999. FTA is paying eighty percent (80%) and the city is paying twenty percent (20%). Bid Memo
d) Approve the purchase of a new CAD/RMS (Computer Aided Dispatch/Records Management System) system from Spillman Technologies for $202,422.16 (the city’s share for the joint Lawrence/Eudora/Baldwin/Douglas County project). Staff Memo
5. Adopt the following ordinances on second and final reading:
a) Ordinance No. 8878, to rezone (Z-13-00145) approximately 46 acres located south of the intersection of E 25th Street & Franklin Park Circle from PID (Planned Industrial Development) District to IG (General Industrial) District. (PC Item 2A; approved 7-0-1 on 6/24/13)
b) Ordinance No. 8885, allowing the possession and consumption of alcohol on the 100 block of E 8th Street during Homecoming Pep Rally, Thursday, October 3, 2013, from 1:30 – 11:00 p.m.
c) Ordinance No. 8879, to rezone (Z-13-00149) approximately 21.54 acres from UR (Urban Reserve) District to RS7 (Single-Dwelling Residential), located on the northwest corner of Queens Road & Overland Drive. (PC Item 3A; approved 8-0 on 6/24/13)
d) Ordinance No. 8880, to rezone (Z-13-00165) approximately 3.34 acres from UR (Urban Reserve) District to RS5 (Single-Dwelling Residential), located on the northwest corner of Queens Road & Overland Drive. (PC Item 3B; approved 8-0 on 6/24/13)
e) Ordinance No. 8881, to rezone (Z-13-00166) approximately 15.89 acres from UR (Urban Reserve) District to RM12 (Multi-Dwelling Residential), located on the northwest corner of Queens Road & Overland Drive. (PC Item 3C; approved 7-1 on 6/24/13)
6. Approve Special Event, SE-13-00267, for a weekend market by Lawrence Flea Market located on Mount Oread Aerie 309 FOE Inc. property at 1803 W. 6th St on July 20, 2013. Submitted by Danielle Rittenhouse, Lawrence Flea Market, with permission from Mount Oread Aerie 309 FOE Inc., property owner of record. Staff Report
7. Authorize the Mayor to execute the documents regarding the application of the proceeds from the sale of the Bioscience and Technology Business Center’s (BTBC) St. Andrews Drive facility toward the BTBC Phase II expansion project, and authorize a release of the sale restriction declaration. Staff Memo & Attachments
8. Approve a Temporary Use of Public Right-of-Way Permit allowing the closure of the 100 block of E 8th Street from 8:00 a.m. on Saturday, August 10, 2013, to 1:00 a.m. on Sunday, August 11, 2013 for the Sandbar Birthday Party, and adopt on first reading Ordinance No. 8884, allowing the possession and consumption of alcohol on the 100 block of E 8th Street during the event. Staff Memo & Attachments
9. Authorize the Mayor to sign a Release of Mortgage for Glenda A. Hewlett, 342 Johnson Avenue. Staff Memo
C. CITY MANAGER’S REPORT: CM Report & Attachments
ADDRESSING THE COMMISSION: The public is allowed to speak to any regular agenda item or give public comment after first being recognized by the Mayor. Individuals are asked to come to the microphone, sign in, and state their name and address. Speakers should address all comments/questions to the Commission.
D. REGULAR AGENDA ITEMS:
1. Conduct note sale. Staff Memo & Attachments Debt Issuance Guidelines Series I Bids - Added 07/16/13 Series II Bids - Added 07/16/13
ACTION: Review bids received. Approve sale of Series I and Series II notes to the lowest responsible bidder(s). Adopt Resolution No. 7031 - revised 07/16/13, (Utilities) authorizing the sale of $36,300,000 in general obligation notes and Resolution No. 7032 - revised 07/16/13, (Recreation Center) authorizing the sale of $12,270,000 in general obligation notes, if appropriate.
2. Consider authorizing the Mayor to execute the revised Development Agreement for the Rock Chalk Park development and consider authorizing staff to execute all other necessary documents and items related to the document. The Development Agreement has been revised per City Commission direction concerning City monitoring of shared infrastructure costs and removal of legal, loan interest and loan origination fee from the management fee. Staff Memo Revised Development Agreement Comparison Development Agreement Special Counsel Letter - Added 07/16/13 Revised Development Agreement Dated 07/16/13 - Added 07/16/13 Comparison Development Agreement Dated 07/16/13 - Added 07/16/13
ACTION: Authorize the Mayor to execute the revised Development Agreement, authorize the payment for the property acquisition in the amount of $784,050 and authorize staff to execute all other necessary documents and items related to the development, if appropriate.
3. Consider authorizing the Mayor to sign the necessary Kansas Department of Transportation forms committing the City of Lawrence’s matching funds for three Transportation Enhancement Grants; the Santa Fe Station preservation project, the Breezedale monuments restoration, and the Burroughs Creek Haskell Rail Trail project. Staff Memo & Attachments
ACTION: Authorize the Mayor to sign the necessary Kansas Department of Transportation forms committing the City of Lawrence’s matching funds for three Transportation Enhancement Grants, if appropriate.
4. Consider approving a Text Amendment, TA-12-00205, to the City of Lawrence Land Development Code, Chapter 20, Article 11, to modify the requirements for a Retail Market Study. Adopt on first reading, Ordinance No. 8882, for a Text Amendment (TA-12-00205) to the City of Lawrence Land Development Code, Chapter 20, Article 11, to modify the requirements for a Retail Market Study. Initiated by City Commission on 8/21/12. (PC Agenda Item 6; approved 7-0 on 6/26/13) Staff Report May PC Packet Information PC Minutes Correspondence
ACTION: Approve Text Amendment (TA-12-00205) to the City of Lawrence Land Development Code to modify the requirements for a Retail Market Study, and adopt on first reading, Ordinance No. 8882, if appropriate.
5. Consider adopting Resolution No. 7030, authorizing $275,000 in general obligation bonds for the improvements at Bob Billings Parkway and George Williams Way and consider authorizing the City Manager to approve a purchase order for design services for Bob Billings Parkway and George Williams Way signal plans to BG Consultants in the amount of $29,000. Staff Memo & Attachments
ACTION: Adopt Resolution No. 7030, authorizing $275,000 in general obligation bonds for the improvements at Bob Billings Parkway and George Williams Way, and authorize the City Manager to approve a purchase order for design services to BG Consultants for $29,000, if appropriate.
6. Consider motion to recess into executive session for approximately 30 minutes to discuss possible real estate acquisition. The justification for the executive session is to keep possible terms and conditions of real estate acquisition confidential at this time.
ACTION: Approve motion to recess into executive session for approximately 30 minutes, if appropriate.
E. PUBLIC COMMENT:
F. FUTURE AGENDA ITEMS: Staff Memo & Attachments - Updated 07/16/13
G. COMMISSION ITEMS:
H. CALENDAR: Meeting List 2014 Budget Process Calendar
· Joint Economic Development Council Meeting, Friday, July 12, 8:00 a.m. Location: Lawrence Chamber of Commerce, 646 Vermont Street.
· Ground Breaking Ceremony for Marriott Hotel, 9th and New Hampshire, Friday, July 12, 11:30 a.m. Location: Intersection of 9th and New Hampshire.
· City Commissioners invited to attend lunch with Planning Commissioners during their annual PC Orientation, Friday, July 12, 12:00 – 1:30 p.m. Location: City Commission Room.
· City Commission meeting scheduled for July 30 canceled due to fifth Tuesday of the month.
· City employee appreciation picnic, Saturday, August 3, 5:00 – 8:00 p.m. Location: Broken Arrow Park.
· City Band Concert to commemorate the 150th anniversary of Quantrill’s Raid on Lawrence, Sunday, August 18, 6:30 – 8:00 p.m. Location: South Park.
· National League of Cities Congress of Cities and Exposition, November 13 – 16. Location: Seattle, WA.
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I. CURRENT VACANCIES – BOARDS/COMMISSIONS:
Listed below are existing and upcoming vacancies on City of Lawrence Boards and Commissions. If interested in serving on a board, citizens should visit the website at http://www.lawrenceks.org/boards to volunteer online, or send a letter of interest to the Mayor, P.O. Box 708, Lawrence, KS 66044.
Board of Zoning Appeals/Sign Code Board of Appeals:
Four positions expire 09/30/13. One position will become vacant and three positions are eligible for reappointment to additional terms.
Building Code Board of Appeals:
Four positions expire 11/30/13. One position will become vacant and three positions will be eligible for reappointment to additional terms. Eligibility requirements exist for this board.
Community Development Advisory Committee:
Two vacancies for positions that expire 09/30/13 and 09/30/15. Three additional positions expire 09/30/13. One of those positions will become vacant and three positions will be eligible for reappointment to additional terms. Eligibility requirements exist for this board.
Three positions expire 12/31/13. Two positions will become vacant and one position is eligible for reappointment to an additional term. Eligibility requirements exist for this board.
Convention & Visitors Bureau Advisory Board:
Four positions will become vacant beginning July 1. One position expires 07/01/13, one position expires 07/01/14, and two positions expire 07/01/16.
Douglas County Senior Services Board:
Two positions expire 12/31/13 and are eligible for reappointment to additional terms.
Electrical Code Board of Appeals:
One vacancy for a position that expired 03/31/12. Eligibility requirements exist for this board.
Historic Resources Commission:
One vacancy for a position that expires 03/01/15. Eligibility requirements exist for this board.
Homeless Issues Advisory Committee:
Three positions expire 12/13/13. One position will become vacant and two positions will be eligible for reappointment to additional terms.
Two positions expire 09/30/13.
Two vacancies for positions that expired 09/30/12. One vacancy for a position that expires 09/30/14.
One vacancy on the Advisory Council for a position that expires 09/30/14.
Two vacancies for positions that expired 11/30/12. Six additional terms expire 11/30/13 and all are eligible for reappointment to additional terms.
Lawrence Citizens Advisory Board:
Two positions expired 03/01/13 and are eligible for reappointment to additional terms.
Lawrence Douglas County Advocacy Council on Aging:
Four positions expire 12/31/13 and all are eligible for reappointment to additional terms.
Lawrence Douglas County Bicycle Advisory Committee:
Three positions expire 12/31/13 and all are eligible for reappointment to additional terms.
Public Transit Advisory Committee:
Three positions expire 12/31/13 and all are eligible for reappointment to additional terms.
One vacancy for a position that expires 04/30/14.
One vacancy for a position that expires 12/31/14. Five additional positions expire 12/31/13 and all are eligible for reappointment to additional terms.
Social Service Funding Advisory Board:
Four positions expire 08/31/13 and all are eligible for reappointment to additional terms. Eligibility requirements exist for this board.