CITY
COMMISSION
MEETING AGENDA
September 28, 2004 – 6:35 p.m.
(Posted on webpage at 4:30 p.m. on 09/23/04)
UPDATES:
On 09/27/04 at 5:00 p.m. to add to regular agenda to consider motion to recess into executive session to discuss the possible acquisition of real estate for 30 minutes. The justification for the executive session is to keep possible terms and conditions for possible acquisition confidential at this time. The regular session will resume in the City Commission meeting room.
On 09/27/04 at 9:45 a.m. to add the 09/21/04 City Commission Minutes.
The 09/21/04 City Commission minutes (consent agenda item no 1) will not be completed until Monday, September 27, 2004. Minutes Memo
A. RECOGNITION/PROCLAMATION/PRESENTATION:
1. Proclaim October 8, 9, and 10th to be “KNIGHTS OF COLUMBUS HELPING PEOPLE WITH MENTAL RETARDATION DAYS.”
2. Proclaim the week of October 2 – 9 as “UNIVERSITY OF KANSAS HOMECOMING WEEK.”
3. Proclaim the week of October 10 – 16 as “KANSAS FAMILY AND COMMUNITY EDUCATION WEEK.”
B. CONSENT AGENDA:
NOTE: All matters listed below on the Consent Agenda are considered under one motion and will be enacted by one motion. There will be no separate discussion on those items. If discussion is desired, that item will be removed from the Consent Agenda and will be considered separately.
1. Approve City Commission meeting minutes from 09/21/04. Minutes Memo CC Minutes
2. Receive minutes from various boards and commissions:
Traffic Safety Commission meeting of 09/13/04;
Task Force on Homeless Services meeting of 08/17/04;
Parks & Recreation Advisory Board meeting of 08/10/04;
3. Approve all claims. The list of approved claims will be posted to the agenda the day after the City Commission meeting. Claims
4. Approve appointments as recommended by the Mayor. Appointment Memo
5. Bid and purchase items:
a) Authorize City Manager to execute agreement with Sabatini and Associates for architectural design for the construction of Fire Station No. 4 (relocation to 1800 block of Wakarusa Drive) in the amount of $107,500. Resolution No. 6546 adopted May 4, 2004 provides general obligation bond authority for this expenditure. Staff Memo
b) Approve bid from Ace Pipe Cleaning for large line sanitary sewer cleaning in the amount of $52,436.25 (Utilities/Collection System).
c) Set bid opening date of October 12, 2004 for the Neighborhood Resources Department Comprehensive Rehabilitation Projects at 3107 Longhorn Drive, 2708 Rawhide Lane, 1525 E. 28th Street Terrace, and 2002 W. 27th Street. Staff Memo
d) Authorize City Manager to execute agreement with New Directions Behavioral Health to provide a comprehensive Employee Assistance Program beginning in January 2005 (2005 cost $23,000).
6. Adopt the following ordinance(s) on first reading:
a) Ordinance No. 7831, establishing NO PARKING along the north side of Applegate Court (TSC 9.13.04 item no. 3).
Ordinance 7831 TSC Minutes - Item 3 Correspondence
7. Approve the following site plan(s), subject to conditions:
a) SP-2-12-04: A site plan for QuikTrip Store No. 167, Northeast corner of Haskell Avenue and E. 23rd Street. Application submitted by Dan Watkins for QuikTrip Corporation, contract purchaser. Staff Report Site Plan Landscape Plan Correspondence
b) SP-07-45-04: A site plan for Overland Pointe, a proposed 27 dwelling unit, 2-story townhouse development to be located on 2.3 acres at the southeast corner of Overland Drive and Queens Road. Submitted by Peridian Group for C.F.M., L.L.C. Staff Report Site Plans
c) SP-08-53-04: A revised site plan to add a fenced outdoor patio area at Louise’s West, 1307 W. 7th Street. Submitted by Paula Mather for Larry Hogan and Don McClure, property owners of record. This property is within the building permit moratorium area. City Commission approval is conditioned upon the requirement that issuance of a building permit provides for no addition to the building footprint and allows the issuance of a building permit for a fence eight feet in height.
Staff Report Site Plan Correspondence
8. Approve unanimous recommendation from the Traffic Safety Commission (TSC) to deny a request to establish NO PARKING along the north side of 24th Terrace from Kasold Drive, east 200 feet (TSC 9.13.04 item no. 2).
TSC Minutes - Item No. 2 Correspondence
9. Approve public involvement guidelines for the Lawrence Transit System as recommended by the Public Transit Advisory Committee.
Staff Memo Public Involvement Guidelines
10. Approve five (5) year lease extension with Health Care Access for the City owned building and property at 1920 Moodie Road. Letter and Agreement
C. CITY MANAGER’S REPORT: CM Report
D. REGULAR AGENDA ITEMS:
1. Consider motion to recess into executive session to discuss the possible acquisition of real estate for 30 minutes. The justification for the executive session is to keep possible terms and conditions for possible acquisition confidential at this time. The regular session will resume in the City Commission meeting room. Added 09/27/04
ACTION: Approve motion to recess into executive session to discuss the possible acquisition of real estate.
E. PUBLIC COMMENT:
F. COMMISSION ITEMS:
G. CALENDAR:
1. REMINDER – Study Session scheduled for Wednesday, September 29 at 7:30 a.m. with KDOT regarding road issues in Lawrence and Douglas County at City Hall, City Commission Room.
2. REMINDER – Study Session scheduled for Wednesday, October 6 at 8:00 a.m. regarding street standards and Kasold Drive (Bob Billings Parkway – Clinton Parkway) at City Hall, City Commission Room. PLEASE NOTE: THE TIME HAS CHANGED TO 8:00 A.M.
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*City Commission meeting dates are in black bold print
H. CURRENT VACANCIES – BOARDS/COMMISSIONS:
Listed below are existing and upcoming vacancies on City of Lawrence Advisory Boards. If interested in serving on a board, citizens should send a letter of interest to the Mayor, P.O. Box 708, Lawrence, KS 66044.
Aviation Advisory Board (eligibility requirements must be met):
One vacancy for an un-expired position that expires 05/31/06. This position is designated for a representative from the University of Kansas.
Downtown Parking Advisory Board:
Two positions (Joe Flannery and Terry Sutcliffe) will become vacant on 09/30/04.
Hospital Board:
One position (Dave Corliss) will expire on 09/30/04. Mr. Corliss is eligible for reappointment to an additional term. One position (Vickie Randel) will expire on 09/30/04. Ms. Randel is not eligible to be reappointed.
Jayhawk Area Agency on Aging:
One position (Maren Turner) will become vacant after 09/30/04, but the position expires 09/30/06. One position (Frances Fisher) will expire on 09/30/04.
Neighborhood Resources Advisory Committee:
Two positions (James Dunn (Oread Neighborhood Appt) and Terri Pippert (at large appointment)) will expire on 09/30/04 and are not eligible for reappointment to additional terms.
Recycling and Resource Conservation Advisory Board:
One vacancy for the position held by Celeste Fish which expires 12/31/04. This position is designated for a KU representative.