CITY
COMMISSION
MEETING AGENDA
September 6, 2005 6:35 p.m.
(Posted on webpage at 4:30 p.m. on 09/01/05)
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Updates:
09/06/05 @ 3:15 p.m. – Added an updated memo to Consent Agenda Item No. 5 (c) – one of the bidders declined the surplus material because of the rising cost of fuel. Staff recommends awarding to the next highest bidder.
A. RECOGNITION/PROCLAMATION/PRESENTATION:
1. Presentation of the Sister City Eutin, Germany student delegation and teacher.
2. Proclaim the week of September 4 – 10 as “SUICIDE PREVENTION WEEK.”
3. Proclaim the week of September 5 – 11 as “LAWRENCE LITERACY WEEK.”
4. Proclaim the period between September 7 and October 8 as “LAWRENCE INDIAN ARTS SHOW DAYS IN LAWRENCE.”
B. CONSENT AGENDA:
NOTE: All matters listed below on the Consent Agenda are considered under one motion and will be enacted by one motion. There will be no separate discussion on those items. If discussion is desired, that item will be removed from the Consent Agenda and will be considered separately.
1. Approve City Commission meeting minutes from 08/16/05 and 08/23/05.
2. Receive minutes from various boards and commissions:
Planning Commission meetings of 07/25-27/05
Historic Resources Commission action summary meeting of 07/21/05
Human Relations Commission meeting of 06/01/05
Lawrence-Douglas County Housing Authority meeting of 07/25/05
Aviation Advisory Board meeting of 06/09/05
Convention & Visitors Bureau Advisory Board meetings of 06/27/05 and 07/26/05
Hospital Board meeting of 06/15/05
Mental Health Board meeting of 07/26/05
3. Approve all claims. The list of approved claims will be posted to the agenda the day after the City Commission meeting. Claims
4. Approve licenses as recommended by the Department of Administrative Services. Licenses Memo
5. Bid and purchase items:
a) Award bid for the Siemens Hipath 3800 telephone system for Fire Station No. 5, at 19th and Stewart Avenue, to the low bidder, Kansas Communications, for $30,819. Bid Memo Staff Memo
b) Authorize City Manager to execute agreement with ETC Institute to assist City staff with the 2005 Employee Satisfaction Survey in an amount not to exceed $21,300. Staff Memo
c) Approve the highest bid offer for various scrap and surplus items for the Utilities Department. Bid Memo Updated Bid Memo - added 09/06/05
6. Adopt the following ordinance(s) on second and final reading:
a) Ordinance No. 7822, (Z-06-25-04) rezoning 1.3363 acres from A (Agricultural) District to O-1 (Office) District. The property is generally described as being located at the southwest corner of W. 6th Street and Folks Road. Submitted by Peridian Group for First Management, Inc, property owner of record. Approved by CC on August 24, 2004.
b) Ordinance No. 7906 concerning traffic rules for traffic calming devices.
c) Ordinance No. 7901 concerning installation and maintenance fee for landscaping at traffic calming devices.
7. Accept dedication of easements and rights of way on PF-07-25-05: Final Plat for Fox Chase South No. 3. This proposed 98-lot residential subdivision contains approximately 42.532 acres. The property is generally described as being located north of Longleaf, south of Fox Chase South, and west of Fox Chase East Addition. Submitted by Landplan Engineering, P.A., for Marla L.L.C, Remco L.C., and Devco, Inc., property owners of record. (Item #3; PC approved 10-0 on 8/22/05.) Staff Report PC Minutes Plat Plan
8. Approve the following Temporary Use Permitted upon Review:
a) TUPR-08-26-05: A Temporary Use Permitted upon Review request for a late night promotion utilizing a search light at McDonalds, 901 W 23rd, from 9/15/2005 to 9/25/2005 and 12/22/2005 to 1/1/2006. Submitted by Tom and Marilyn Dobski, property owners. Staff Report
b) TUPR-08-25-05: A Temporary Use Permitted upon Review request for a late night promotion utilizing a search light at McDonalds, 3241 Iowa Street, from 9/15/2005 to 9/25/2005 and 12/22/2005 to 1/1/2006. Submitted by Tom and Marilyn Dobski, property owners. Staff Report
9. Receive staff report concerning proposed Transportation Enhancement project applications to the Kansas Department of Transportation for the following categories: Pedestrian/Bicycle facilities: Burroughs Creek recreational path; Scenic/Environmental: Downtown streetscape improvements; and Historic: brick street renovation. City Commission will formalize application after application completion and Planning Commission review. Staff Memo Application Guidance
10. Authorize the Mayor to sign a Release of Mortgage for Loman H. Lathrom, 524 North 7th Street. Staff Memo
11. Approve alteration of plat public improvement condition and authorize the issuance of building permits for the Monterey No. 8 subdivision upon the completion of necessary waterline and Monterey Way improvements, as recommended by City staff. Staff Memo Map of Area
C. CITY MANAGER’S REPORT: None.
D. REGULAR AGENDA ITEMS:
1. Consider accepting dedication of easements and rights of way on PF-05-20-05: Final Plat for Sherylville Estates; a Replat of Lot 1, Baker Addition. This proposed nineteen-lot residential subdivision contains approximately 5.71 acres. The property is generally described as being located between 1600 and 1800 Riverridge Road. Submitted by EBH for Blevco, Inc., contract purchaser, and David A. Blevins, property owner of record. (Item #1; PC approved 10-0 on 8/22/05.) The applicant requests City Commission consideration of the sanitary sewer requirements for the plat. Staff Report Plat Plan Correspondence PC Minutes Update Memo Sanitary Sewer Study Utilities Dept Comments Additional Correspondence
ACTION: Approve dedication of easements and rights-of-way on PF-05-20-05, if appropriate.
2. Receive presentation from Kansas Drug Policy Forum of Kansas requesting an ordinance banning the possession of marijuana and drug paraphernalia in the City of Lawrence by adults. KDPFKS Letter Power Point Presentation HEA Drug Provision Talking Points Controlled Substance Ordinances throughout Kansas Information from Coalition for Higher Education Act Reform
ACTION: Receive presentation. Refer to staff for a report on possible implementation and draft ordinance for placement on a future agenda, if appropriate.
3. Receive recommendation regarding a Library Programming Consultant. Library Letter
ACTION: Authorize City Manager to execute agreement, if appropriate.
4. Consider consulting engineering agreement with Black and Veatch for siting study for the water reclamation facility to be located near the Wakarusa River. Staff Memo
ACTION: Authorize City Manager to execute agreement, if appropriate.
5. Receive proposed ordinance regulating blasting from the Uniform Fire Code Board of Appeals. Staff Memo
ACTION: Adopt on first reading Ordinance No. 7925, if appropriate.
6. Receive letter from General Counsel, Kansas Department of Transportation concerning proposed zoning and subdivision text amendments on the subject of governmental takings and land use setback requirements. KDOT Letter Preliminary Project Cost Sheet
ACTION: Authorize the initiation of consideration of necessary text amendments, if appropriate.
E. PUBLIC COMMENT:
F. COMMISSION ITEMS:
G. CALENDAR: Meeting List
1. Establish December 2 – 3 as possible dates for the City Commission goal setting retreat.
2. REMINDER – City offices are closed on Monday, September 5 in observance of Labor Day.
3. REMINDER – There is a study session scheduled for Wednesday, September 7 at 7:00 p.m. at the Investigations & Training Center. Topic: Kasold Drive Reconstruction.
4. REMINDER – There is a study session scheduled for Wednesday, September 28 at 9:00 a.m. in the City Commission Room. Topic: New Urbanism.
5. Future issues for study sessions:
a) Joint city/county study session regarding ECO2 funding
b) Balancing issues of Access Management/Traffic Calming
c) Watershed Restoration and Protection Strategy Work Group – discussion of Clinton Lake Sedimentation/watershed issues. Possibly a joint study session w/county officials.
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*City Commission meeting dates are in black bold print
H. CURRENT VACANCIES – BOARDS/COMMISSIONS:
Listed below are existing and upcoming vacancies on City of Lawrence Advisory Boards. If interested in serving on a board, citizens should send a letter of interest to the Mayor, P.O. Box 708, Lawrence, KS 66044.
Board of Zoning Appeals/Sign Code Board of Appeals:
Two positions (Herndon and Santee) will expire September 30, 2005. Mr. Herndon is completing his final term and is not eligible for reappointment. Mr. Santee is eligible for reappointment to an additional term.
Community Commission on Homelessness:
This is a new board which will consist of eleven members.
Lawrence Alliance:
There is one current vacancy on this board.
Hospital Board:
One vacancy for the un-expired position held by Scott Bailey. This position expires 09/30/08. Two positions (Flannery and Schulte) are due to expire September 30, 2005. Mr. Schulte is completing his final term and is not eligible to be reappointed to an additional term. Mr. Flannery is eligible for reappointment to an additional term.
Human Relations Commission:
Four positions (Chao, Coleman, Wudarczyk, and Hodison) are due to expire September 30, 2005. Ms. Coleman is completing her final term and is not eligible to be reappointed to an additional term. Ms. Chao, Ms. Wudarczyk, and Mr. Hodison are all eligible for reappointment to additional terms.
Neighborhood Resources Advisory Committee:
(5 members must live in target neighborhoods and 6 at large members)
Three positions (Collier – Pinckney Neighborhood, Norwood – at large, and Roussel – Brookcreek Neighborhood) are due to expire September 30, 2005. Ms. Norwood is completing her final term and is not eligible to be reappointed to an additional term. Ms. Collier and Ms. Roussell are eligible for reappointment and wish to be reappointed. One vacancy exists for the un-expired position held by Carrie Moore (at-large member). This position expires 09/30/06.