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CITY COMMISSION
MEETING AGENDA
April 2, 2013 – 5:00 p.m.
(Posted on webpage at 4:30 p.m. on 03/28/13)
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Updates:
04/02/13 @ 3:20 p.m.:
- Added as Consent Agenda No. 13, adopt Resolution No. 7021, repealing Resolution No. 7017 of the Cultural District Task Force and approve appointments as recommended by the Mayor.
A. RECOGNITION/PROCLAMATION/PRESENTATION:
1. Proclaim Wednesday, April 3, 2013 as Kathleen Bowen Day.
2. Proclaim the month of April, 2013 as Child Abuse Prevention Month.
3. Proclaim the month of April 2013 as Fair Housing Month.
B. CONSENT AGENDA:
NOTE: All matters listed below on the Consent Agenda are considered under one motion and will be enacted by one motion. There will be no separate discussion on those items. If discussion is desired, that item will be removed from the Consent Agenda and will be considered separately.
1. Receive minutes from various boards and commissions:
Historic Resources Commission meeting of 01/17/13
Mental Health Board meeting of 03/08/13
Planning Commission meeting of 02/27/13
2. Approve all claims. The list of approved claims will be posted to the agenda the day after the City Commission meeting.
3. Approve licenses as recommended by the City Clerk’s Office.
4. Approve appointments as recommended by the Mayor.
5. Bid and purchase items:
a) Authorize purchase of two 2013 Ford Police Interceptor Utility vehicles from Shawnee Mission Ford for $25,700 each, for a total of $51,400. Bid Memo - Unit 56 Bid Memo - Unit 106
b) Award Bid for Bid Number B1308, Project 12S008 Farmland Sanitary Sewer Improvements to the low bidder Amino Brothers Co., Inc. in the amount of $601,089.49 and authorize the City Manager to execute the contract. Bid Memo & Attachments
c) Award the construction contract for Bid No. B1313, project UT1211 Clinton Filter Media Replacement to the lowest responsive bidder RK Hydro-Vac, Inc. in an amount of $215,130.00 and authorize the City Manager to execute the contract. Bid Memo & Attachments
6. Adopt the following ordinances on second and final reading:
a) Ordinance No. 8793, adopting the International Building Code, 2012 edition.
b) Ordinance No. 8794, adopting the International Residential Code, 2012 edition.
c) Ordinance No. 8795, adopting the National Electrical Code, 2011 edition.
d) Ordinance No. 8796, adopting the International Plumbing Code, 2012 edition.
e) Ordinance No. 8797, adopting the International Mechanical Code, 2012 edition.
f) Ordinance No. 8798, adopting the International Fuel Gas Code, 2012 edition.
g) Ordinance No. 8799, adopting the International Energy Conservation, 2012 edition.
h) Ordinance No. 8800, adopting the International Existing Building Code, 2012 edition.
i) Ordinance No. 8801, adopting the International Property Maintenance Code, 2012 edition.
j) Ordinance No. 8802, adopting the International Fire Code, 2012 edition.
k) Ordinance No. 8854, to rezone (Z-10-25-11) approximately 45.5 acres from A (Agriculture) to OS-FP (Open Space-Floodplain Overlay), located north and east of the intersection of W. 6th Street and the South Lawrence Trafficway. (PC Item 4; approved 6-0 on 2/27/13)
l) Ordinance No. 8853, for Text Amendment (TA-13-00001) to the City of Lawrence Land Development Code, for the definition of Family/Occupancy Limits. (PC Item 6; approved 8-0 on 2/27/13) Incorporation by Reference
m) Joint City Ordinance No. 8740/County Resolution No. ____, for Comprehensive Plan Amendment (CPA-4-2-12) to Chapter 6 of Horizon 2020 to create CC600 District policies and to Chapter 14 Specific Plans, to revise the West of K-10 Plan and A Nodal Plan for the Intersection of West 6th Street & Kansas Highway 10 (K-10) designating the node of 6th Street and K-10 as a CC600. (PC Item 1; approved 6-2 on 2/27/13)
n) Ordinance No. 8741, for Text Amendment (TA-4-3-12) to the City of Lawrence Land Development Code, Articles 1, 2 and 13, to provide for a CC600 (Community Commercial) District. (PC Item 2; approved 8-0 on 2/27/13) Incorporation by Reference
o) Ordinance No. 8742, to rezone (Z-4-5-12) approximately 146 acres located in the NW quadrant of the intersection of West 6th Street/Hwy 40 and Kansas Hwy 10 (K-10) from County A (Agriculture) District and County B1 (Neighborhood Business) District to the pending district CC600 (Community Commercial) District. (PC Item 3; approved 6-2 on 2/27/13)
p) Ordinance No. 8851, establishing an organized collection service for residential recycling within the City limits of Lawrence.
7. Approve Site Plan, SP-13-00054, for a sidewalk hospitality area for Chutney’s, located at 918 Massachusetts Street. Submitted by Schneider & Associates for Yuba City LLC, property owners of record; approve Sidewalk Dining and Hospitality License for Chutney’s, 918 Massachusetts Street. Staff Report Site Plan
8. Approve a temporary use of public right-of-way permit for use of various city streets, including the rolling closure of the northbound lane of Massachusetts Street downtown from 8:00 a.m. – 8:25 a.m., on Saturday, May 11, 2013, for the Tick Borne Disease Awareness 5K. Staff Memo & Attachments
9. Approve a temporary use of public right-of-way permit for use of various city streets, including the rolling closure of the northbound lane of Massachusetts Street downtown from 8:00 a.m. – 8:25 a.m., on Monday, May 27, 2013, for The Home Run 5K. Staff Memo & Attachments
10. Authorize the Mayor to execute the Fourth Addendum to the City Manager’s Employment Contract. Staff Memo & Attachments
11. Authorize the City Manager to execute a license for the use of city property for agricultural use for: Mellowfields Urban Farm, Lindsay Dyche, and Kaw Ale Farms for the Maple Grove property at Hwy. 24/40. These are the 2013 growers for the Common Ground program. Staff Memo
12. Authorize the Mayor to sign a Subordination Agreement for Lloyd Fisher, Jr., 3113 Creekwood Drive. Staff Memo
13. Adopt Resolution No. 7021, repealing Resolution No. 7017, and establishing the Cultural District Task Force to have eight members, and approve appointments as recommended by the Mayor.
C. CITY MANAGER’S REPORT: CM Report & Attachments
ADDRESSING THE COMMISSION: The public is allowed to speak to any regular agenda item or give public comment after first being recognized by the Mayor. Individuals are asked to come to the microphone, sign in, and state their name and address. Speakers should address all comments/questions to the Commission.
D. REGULAR AGENDA ITEMS:
1. Consider setting bid date of April 16, 2013 for Project No. PW1225, Bid No. B1321, Bob Billings Parkway, Kasold Drive to Crestline Drive (Eastbound Lanes) Reconstruction. Staff Memo & Attachments
ACTION: Set bid date of April 16, 2013 for Project No. PW1225, Bid No. B1321, Bob Billings Parkway, Kasold Drive to Crestline Drive (Eastbound Lanes) Reconstruction, if appropriate.
2. Consider setting bid date of April 23, 2013 for Project No. PW1202, Bid No. B1318, Wakarusa Drive, Research Park Way to Oread West Drive, and approve allowance of temporary signage for businesses during construction. Staff Memo & Attachments
ACTION: Set bid date of April 23, 2013 for Project No. PW1202, Bid No. B1318, Wakarusa Drive, Research Park Way to Oread West Drive, and approve allowance of temporary signage for businesses during construction, if appropriate.
E. PUBLIC COMMENT:
F. FUTURE AGENDA ITEMS: Staff Memo & Attachments
G. COMMISSION ITEMS:
H. CALENDAR: Meeting List
· Joint Economic Development Council meeting, Friday, April 12, 7:30 a.m. Location: City Commission Room, First Floor, City Hall.
· City Commission meeting scheduled for Tuesday, April 30 is canceled due to it being the fifth Tuesday.
· Bowersock Mills North Powerhouse Open House, Friday, May 10. Time: TBD.
· City offices closed, Monday, May 27, in observance of Memorial Day.
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*City Commission meeting dates are in black bold print
I. CURRENT VACANCIES – BOARDS/COMMISSIONS:
Listed below are existing and upcoming vacancies on City of Lawrence Boards and Commissions. If interested in serving on a board, citizens should visit the website at http://www.lawrenceks.org/boards to volunteer online, or send a letter of interest to the Mayor, P.O. Box 708, Lawrence, KS 66044.
150th Anniversary Advisory Committee:
This is a new committee that shall have nine (9) members and will be tasked with advising the City Commission on the implementation of the 150th Anniversary schedule of events and to recognize the 150th Anniversary of the August 21, 1863 raid on the City of Lawrence by Quantrill and his followers.
Community Development Advisory Committee:
One vacancy for a position that expired 09/30/12 and one vacancy for a position that expires 09/30/13. Eligibility requirements exist for this board.
Cultural District Task Force:
This is a newly formed task force charged with identifying three models that combine private, public, and grant funds to support improvements to the district and start a broader community wide cultural arts plan. The task force will be appointed by the City Commission with membership recommendations from the Lawrence Cultural Arts Commission, East Lawrence Neighborhood Association, Lawrence Arts Center, and Downtown Lawrence, Inc.
Electrical Code Board of Appeals:
One vacancy for a position that expired 03/31/12. Eligibility requirements exist for this board.
Historic Resources Commission:
One vacancy for a position that expired 03/01/13. Eligibility requirements exist for this board.
Two vacancies for positions that expired 09/30/12. One vacancy for a position that expires 09/30/14.
One vacancy on the Advisory Council for a position that expires 09/30/14.
Two vacancies for positions that expired 11/30/12 and one vacancy for a position that expires 11/30/13.
Lawrence Cultural Arts Commission:
One vacancy for a position that expired 01/31/13.
Lawrence Douglas County Advocacy Council on Aging:
One vacancy on this board.
Lawrence Douglas County Metropolitan Planning Commission:
Two positions expire 05/31/13, with one being eligible for reappointment to an additional term and one position becoming vacant.
Mechanical Code Board of Appeals:
One position expires 03/31/13 and is eligible for reappointment to an additional term. Eligibility requirements exist for this board.
One position expires 04/30/13 and is eligible for reappointment to an additional term.
Plumbing Code Board of Appeals:
Two positions expire 04/30/13. One position will become vacant and the other position is eligible for reappointment to an additional term. Eligibility requirements exist for this board.
One position will become vacant 04/30/13.
One vacancy for a position that expires 04/30/14.
One vacancy for a position that expires 12/31/14.
Three positions expire 04/30/13. One position will become vacant and the other two positions are eligible for reappointment to additional terms.