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CITY COMMISSION
MEETING AGENDA
May 28, 2013 – 6:35 p.m.
(Posted on webpage at 5:00 p.m. on 05/23/13)
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A. RECOGNITION/PROCLAMATION/PRESENTATION:
1. Proclaim the week of June 2 – 8, 2013 as Relay for Life Week.
B. CONSENT AGENDA:
NOTE: All matters listed below on the Consent Agenda are considered under one motion and will be enacted by one motion. There will be no separate discussion on those items. If discussion is desired, that item will be removed from the Consent Agenda and will be considered separately.
1. Approve City Commission meeting minutes from 05/07/13 and 05/14/13.
2. Receive minutes from various boards and commissions:
Cultural District Task Force meeting of 05/07/13
Historic Resources Commission meeting of 04/18/13
Human Relations Commission meeting of 08/16/12 and 03/07/13
Planning Commission meeting of 04/22/13
Public Incentives Review Committee meeting of 03/05/13
3. Approve all claims. The list of approved claims will be posted to the agenda the day after the City Commission meeting.
4. Approve licenses as recommended by the City Clerk’s Office.
5. Approve appointments as recommended by the Mayor.
6. Bid and purchase items:
a) Set a bid date of July 2, 2013 for Bid Number B1338 for 2013 Utilities Department Pump & Motor Rehabilitation Program. Staff Memo
b) Award bid for one ¾ ton utility body truck for the Public Works Department, Property Maintenance Division, to the low bidder, Laird Noller, for $34,162. Bid Memo
c) Waive the engineers estimate and award the construction contract for Bid No. B1326, Project No. UT1105DS – 19th Street Waterline Replacement project, to Nowak Construction in the amount of $454,409.40 and authorize the City Manager to execute the construction contract. Bid Memo & Attachments
7. Adopt the following ordinances on first reading, responding to recent changes in State of Kansas statutes:
a) Ordinance No. 8864 amending Sections 14-406 and 14-408 of the Code of the City of Lawrence pertaining to the carrying of knives. Staff Memo & Attachments
b) Ordinance No. 8867, governing motorcycle headlamps, amending Chapter 17, Section 17-119 and enacting Section 17-119.1 of the Code of the City of Lawrence, KS. Staff Memo & Attachments
c) Ordinance No. 8868, pertaining to the unlawful discharge of a firearm inside the City limits. Staff Memo & Attachments
8. Adopt on second and final reading, Ordinance No. 8826 (adopted on first reading on December 11, 2012), adopting the Code of the City of Lawrence, Kansas 2013 edition as authorized by Ordinance No. 8825.
9. Authorize the City Manager to sign the Encroachment Agreement with Southern Star Central Gas Pipeline, Inc. for the former Farmland Industries property at the intersection of K-10 highway and the north/south entrance road. Staff Memo & Attachments
10. Authorize Mayor to sign a letter of support for the KU Tiger Grant Application that would reconstruct university-owned streets and related public improvements on Jayhawk Boulevard, Naismith Road (to Sunnyside), 15th Street (Naismith to Burdick), and the intersection at Chi-Omega Foundation. The project would include pavement, pedestrian, and transit improvements. Staff Memo & Attachments
11. Accept the Assistance to Firefighters Grant (AFG) for the Lawrence Douglas County Fire/Medical Department for station video conferencing, in the amount of $268,357 with a twenty percent (20%) local match required, in the amount of $53,671. Staff Memo
12. Accept 2012 Annual Report: Economic Development Support & Compliance, as approved by the Public Incentives Review Committee on May 14, 2013. Staff Memo & Attachments
13. Authorize payment of $19,512.19 to the Kansas Department of Labor for the 2014 worker’s compensation self-insured assessment. Staff Memo
14. Approve as signs of community interest, a request from St. John the Evangelist Catholic Church to place signs/banners advertising Oktoberfest, St. John Mexican Fiesta, the St. John BBQ, and no football parking to be displayed in the driveway of the school entrance and on the fence line at 1208 Kentucky; and also signs to be mounted on poles in the school parking lot to advertise the St. John Mexican Fiesta. Signs will be displayed on various dates associated with each event.
15. Authorize the Mayor to sign an Interlocal Agreement between the City of Brownsville, Texas and the City of Lawrence for the purchase of three heavy-duty fixed route buses for a total estimated cost of $1,275,000, with $1,058,250 from existing federal grants, and a local match of $216,750. Staff Memo
C. CITY MANAGER’S REPORT: CM Report & Attachments
ADDRESSING THE COMMISSION: The public is allowed to speak to any regular agenda item or give public comment after first being recognized by the Mayor. Individuals are asked to come to the microphone, sign in, and state their name and address. Speakers should address all comments/questions to the Commission.
D. REGULAR AGENDA ITEMS:
1. Conduct public hearing to consider the vacation of a utility easement at 6213 Crystal Lane in Diamondhead Subdivision, Lot 1, Block 2 as requested by property owner Ezell-Morgan Construction Company. Staff Memo & Attachments
ACTION: Conduct public hearing and approve Order of Vacation, if appropriate.
2. Consider adopting Resolution No. 7023, authorizing the issuance of up to $2.2 million in industrial revenue bonds for the Neuvant House East project. Staff Memo & Attachments
ACTION: Adopt Resolution No. 7023, authorizing the issuance of up to $2.2 million in industrial revenue bonds for the Neuvant House East Project, if appropriate.
3. Receive petition regarding proposed temporary transit transfer area for Vermont Street. Staff Memo & Attachments
ACTION: Direct staff as appropriate.
E. PUBLIC COMMENT:
F. FUTURE AGENDA ITEMS: Staff Memo & Attachments
G. COMMISSION ITEMS:
H. CALENDAR: Meeting List 2014 Budget Process Calendar
· City offices closed, Monday, May 27, in observance of Memorial Day.
· Police Department 34th Basic Recruit Academy swearing in ceremony, Tuesday, June 4, 8:30 a.m. Location: Investigations & Training Center – Training Room, 4820 Bob Billings Parkway.
· City Commission Study Session, June 4, 3:30 – 5:30 p.m. Location: City Commission Room. Topic: City Commission Goals and Budget.
· BTBC Phase II Expansion Groundbreaking Ceremony, Friday, June 14, 10:00 a.m. Location: 2029 Becker Drive.
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*City Commission meeting dates are in black bold print
I. CURRENT VACANCIES – BOARDS/COMMISSIONS:
Listed below are existing and upcoming vacancies on City of Lawrence Boards and Commissions. If interested in serving on a board, citizens should visit the website at http://www.lawrenceks.org/boards to volunteer online, or send a letter of interest to the Mayor, P.O. Box 708, Lawrence, KS 66044.
150th Anniversary Advisory Committee:
This is a new committee that shall have nine (9) members and will be tasked with advising the City Commission on the implementation of the 150th Anniversary schedule of events and to recognize the 150th Anniversary of the August 21, 1863 raid on the City of Lawrence by Quantrill and his followers.
Community Development Advisory Committee:
Two vacancies for positions that expire 09/30/13 and 09/30/15. Eligibility requirements exist for this board.
Electrical Code Board of Appeals:
One vacancy for a position that expired 03/31/12. Eligibility requirements exist for this board.
Two vacancies for positions that expired 09/30/12. One vacancy for a position that expires 09/30/14.
One vacancy on the Advisory Council for a position that expires 09/30/14.
Two vacancies for positions that expired 11/30/12.
Lawrence Douglas County Advocacy Council on Aging:
One vacancy on this board.
Lawrence Douglas County Metropolitan Planning Commission:
One position expires 05/31/13 and is eligible for reappointment to an additional term.
Public Incentive Review Committee:
One vacancy for a position that expires 01/31/14. Eligibility requirements exist for this board.
One vacancy for a position that expires 04/30/14.
One vacancy for a position that expires 12/31/14.
One vacancy for a position that expired 04/30/13.