CITY
COMMISSION
MEETING AGENDA
January 11, 2005 – 6:35 p.m.
(Posted on webpage at 4:45 p.m. on 01/06/05)
(10MB files take approximately 45 seconds to open)
Updates:
01/11/05 at 10:00 a.m. – added PC Minutes to Regular Agenda Item No. 7, UPR-09-03-04, Village Meadows Retirement Community.
A. RECOGNITION/PROCLAMATION/PRESENTATION:
1. Proclaim the week of January 10 – 17 as “DR. MARTIN LUTHER KING, JR. WEEK.”
2. Recognition of Rev. Leo Barbee, Rev. Paul Winn, Jr., and Rev. William A. Dulin for their dedication to the Martin Luther, King Jr. celebrations.
B. CONSENT AGENDA:
NOTE: All matters listed below on the Consent Agenda are considered under one motion and will be enacted by one motion. There will be no separate discussion on those items. If discussion is desired, that item will be removed from the Consent Agenda and will be considered separately.
1. Approve City Commission meeting minutes from 12/14/04, 12/21/04, and 12/28/04.
2. Receive minutes from various boards and commissions:
Traffic Safety Commission meeting of 12/06/04
3. Approve all claims. The list of approved claims will be posted to the agenda the day after the City Commission meeting. Claims
4. Approve licenses as recommended by the Department of Administrative Services. Licenses Memo
5. Approve appointments as recommended by the Mayor. Appointment Memo
6. Bid and purchase items:
a) Award bid #SB-0435-0-2003/AL for a TV Inspection Van for the Utilities Department to Utility Maintenance Contractors for $108,005.
b) Authorize Mayor and City Clerk to execute an agreement with KDOT for Authority to Award Contract and Commitment of City Funds in the amount of $72,923.02 for Project No. 41-SI1-803(S) 7th and Kentucky Traffic Signal Improvements. This item relates to Consent Agenda Item No. 7. Staff Memo
c) Approve purchase from Shawnee Mission Ford for eleven (11) Crown Victoria police cars off the MACPP cooperative bid in the amount of $20,976.00 each totaling $230,736. Bid Tab
d) Award comprehensive housing rehabilitation bids as follows: 2236 East Drive to Old Home Store for $27,511.17 and 811 E. 11th Street to Penny Construction, Inc., for $17,971. Bid Tab
7. Adopt Resolution No. 6576, authorizing the issuance of bonds in the amount of $75,000 to fund Project No. 41-SI1-803(S) 7th and Kentucky Traffic Signal Improvements. This item relates to Consent Agenda Item No. 6-b.
8. Accept dedication of easements and rights-of-way on PF-11-33-04: Final Plat for QuikTrip Store No. 167, a replat of a portion of lots 2, 3, 4, 5, 6 & 7, Co-op Subdivision. The property is generally described as being located at the northeast corner of E. 23rd Street and Haskell Avenue. Submitted by QuikTrip Corporation, contract purchaser, and Axrom, LLC, property owner of record. (Item 1; approved 10-0.)
Staff Report Planning Map PC Minutes Plat Plan
9. Approve, subject to conditions, SP-08-51-04: A site plan for the redevelopment of commercial buildings at 642-646 Locust Street and an additional parking lot at 645 Locust Street. Submitted by Paul Werner Architects for D & D Rental, property owner of record. Staff Report Plans
10. Approve unanimous recommendations from the Traffic Safety Commission (TSC) for the following:
a) No action to be taken to consider alternatives to improve safety at the intersection of Kasold Drive and Riverview Road.
TSC Minutes Correspondence & Information
b) Deny request to establish NO PARKING along the west side of 4th Street between Lincoln Street and Perry Street.
TSC Minutes Correspondence & Information
11. Authorize the Mayor to sign Releases of Mortgage for: Staff Memo
a) Elroy Washington, 909 New York
b) Shirley Rea, 222 Summertree Lane
D. REGULAR AGENDA ITEMS:
1. Receive report from Sabatini Architects, Inc. regarding Lawrence/Douglas County Fire and Medical Station #5 bids and alternatives for action. Letter from Sabatini Architects
ACTION: Receive report and direct staff as appropriate.
2. Receive request from Mike Elwell (Abe and Jakes Landing) regarding reducing/eliminating the monthly rent requirement for the Riverfront parking garage. Staff Memo Request from Mike Elwell Riverfront Parking Garage Use Matrix Excerpt from Lease Agreement
ACTION: Direct staff as appropriate.
3. Receive Traffic Safety Commission (TSC) recommendation to provide an adult crossing guard at the intersection of Arrowhead Drive and Peterson Road and start funding in 2005. This position was not budgeted in the 2005 General Fund. The annual cost per crossing is $5,500. TSC Minutes Correspondence & Information
ACTION: Direct staff as appropriate.
4. Receive Traffic Safety Commission (TSC) recommendation authorizing the re-striping of 6th Street between Alabama Street and Tennessee Street to provide a TWO-WAY LEFT-TURN LANE. Staff Memo TSC Minutes Map Correspondence Memo from Historic Resources Commission Report from Historic Resources Commission
ACTION: Direct staff as appropriate.
5. Consider accepting dedication of easements and rights-of-way on PF-11-34-04: Final Plat for Stoneridge North. This proposed single-family residential subdivision contains approximately 19.282 acres and is located east of George Williams Way (extended) and west of Stoneridge Drive (extended). Submitted by Landplan Engineering, P.A., for Stoneridge Holdings, L.L.C., contract purchaser, and Alvamar, Inc., property owner of record. (Item 2; approved 6-4.) Staff Report Planning Map PC Minutes Plat Plan
ACTION: Accept dedication of easements and rights-of-way on PF-11-34-04, if appropriate.
6. Consider adopting findings of fact, approving rezoning request, and authorizing drafting of ordinance for placement on future agenda for Z-09-42-04: A request to rezone a tract of land approximately 17.874 acres from O-1 (Office) District and PRD-2 (Planned Residential Development) District to RO-1B (Residence-Office) District. The property is generally described as being north of W. 6th Street and west of Congressional Drive. Submitted by Paul Werner Architects, L.L.C., for Continuum Associates LTD., contract purchaser. B J Mellmanor Townhouse Apartments, L.L.C., and 6WAK Land Investments, L.L.C., are property owners of record. (Item 6; approved 9-1.)
Staff Report Planning Map PC Minutes
ACTION: Adopt findings of fact, approve rezoning request, and authorize drafting of ordinance for placement on future agenda for Z-09-42-04, if appropriate.
7. Consider approving UPR-09-03-04: Use Permitted Upon Review for Village Meadows Retirement Community. The property is generally described as being located north of W. 6th Street and west of Congressional Drive. Submitted by Paul Werner Architects, L.L.C., for Continuum Associates LTD, contract purchaser. B J Mellmanor Townhouse Apartments, L.L.C., and 6WAK Land Investments, L.L.C., are property owners of record (Item 10B; approved 8-0.). The City Commission deferred this item on 12/14/04 and directed it to be brought back when the rezoning for Z-09-42-04 would be heard. Staff Report Planning Map Site Plan Map Staff Memo E-mail Correspondence PC Minutes - added 01/11/05
ACTION: Approve UPR-09-03-04, if appropriate.
8. Receive report on Kasold Drive reconstruction from Peterson Road to KTA Bridge.
ACTION: Direct staff as appropriate.
E. PUBLIC COMMENT:
F. COMMISSION ITEMS:
G. CALENDAR: Meeting Schedule
1. Establish January 26, 11:00 – 1:30 as the date and time for a study session with Tischler & Associates regarding the Fiscal Feasibility Study.
2. Re-establish a date for the City Manager evaluation.
3. Consider dates in February (2, 9, or 23) to meet with USD #497 and Douglas County Commission regarding Planning Commission Southeast area plan recommendation.
4. City offices will be closed on Monday, January 17 in observance of Martin Luther King, Jr. day.
5. REMINDER – There is a study session scheduled for Thursday, January 20 at 9:00 a.m. in the City Commission Room with the New Directions Task Force regarding the Lawrence Public Library.
January 2005 Sun Mon Tue Wed Thu Fri Sat 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 February 2005 Sun Mon Tue Wed Thu Fri Sat 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28
*City Commission meeting dates are in black bold print
H. CURRENT VACANCIES – BOARDS/COMMISSIONS:
Listed below are existing and upcoming vacancies on City of Lawrence Advisory Boards. If interested in serving on a board, citizens should send a letter of interest to the Mayor, P.O. Box 708, Lawrence, KS 66044.
One vacancy for the un-expired position (Paul Stewart) that expires 05/31/05.
Convention & Visitors Bureau Advisory Board:
One vacancy for the un-expired position (Tom Rost) that expires 07/01/07. This position is designated as a “hotel industry” position.
Fire Code Board of Appeals:Two positions (Bracciano and Waechter) will expire 01/31/05. Both individuals are eligible to be reappointed to additional terms.
Two positions (Don Shepard – at large, and Kelly Boyle-Wolfe – target area) will expire 12/31/04. Both have served two consecutive terms and are not eligible for reappointment to additional terms.
One vacancy for the un-expired position (Maren Turner) that expires 09/30/06.
Three positions (Damro, Satz, and Morris) will expire on 01/31/05. All three individuals do not wish to be reappointed to additional terms.
Parks and Recreation Advisory Board:
One vacancy that expired 12/31/04.
Public Incentives Review Committee:
Two positions (McClure and Schehrer) will expire 01/31/05. Both individuals are eligible to be reappointed to additional terms. One position designated as an “at-large position” and one position is designated for a “professional financial analyst.”