CITY COMMISSION

MEETING AGENDA

June 11, 2013 – 6:35 p.m.

(Posted on webpage at 4:30 p.m. on 06/06/13)

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Updates:

06/11/13 @ 4:15 p.m.:

• Updated the City Manager’s Report; and
• Added correspondence to Regular Agenda Item No. 2 – temporary transit hub.

A.        RECOGNITION/PROCLAMATION/PRESENTATION:

1.       None.

B.        CONSENT AGENDA:

NOTE:  All matters listed below on the Consent Agenda are considered under one motion and will be enacted by one motion.  There will be no separate discussion on those items.  If discussion is desired, that item will be removed from the Consent Agenda and will be considered separately.

1.       Approve City Commission meeting minutes from 05/28/13.

2.       Receive minutes from various boards and commissions:

Parks & Recreation Advisory Committee meeting of 05/14/13

Traffic Safety Commission meeting of 05/06/13

3.       Approve all claims.  The list of approved claims will be posted to the agenda the day after the City Commission meeting.

4.       Approve licenses as recommended by the City Clerk’s Office.    

5.       Bid and purchase items:

a)       Set bid date of July 2, 2013 for the Comprehensive Rehabilitation Program at 2912 Moccasin Drive.

b)       Award bid for 2,500 tons of road salt for Public Works Department to Central Salt for $46.88 a ton or $117,200 with an option for additional 1,000 tons if needed for $46,880.00, for a total of $164,080.   Bid Memo

c)       Waive engineer’s estimate and award Bid Number B1329, Project No. PW1304, Airport Pavement Maintenance and Repair, to Vance Brothers, Inc. in an amount of $249,293.50. The project will be funded 90% by the FAA and 10% by the City.  Bid Memo & Attachments

d)       Approve sale of surplus equipment on Gov Deals.   Staff Memo

6.       Adopt on first reading, Ordinance No. 8872, authorizing the issuance of up to $6,686,000 in Hospital Revenue Bonds for Lawrence Memorial Hospital for the purpose of financing, refinancing and reimbursing the costs of certain equipment and facilities to support hospital operations.   Staff Memo & Attachments

7.       Adopt the following ordinances on second and final reading:

a)       Ordinance No. 8734, enacting revised scrap metal dealer registration requirements.

b)       Ordinance No. 8871, amending Ordinance 8834, and authorizing the creation of a Community Improvement District between the 800 block of Pennsylvania Street and Delaware Street.

8.       Initiate Comprehensive Plan amendment to update Horizon 2020-Chapter 8 to incorporate the Goals, Objectives and Strategies in the new T2040 Metropolitan Transportation Plan and forward to the Lawrence-Douglas County Planning Commission for consideration.   Staff Memo & Attachments

9.       Concur with Traffic Safety Commission recommendation to establish a 40 mph speed limit on Peterson Road, between Kasold Drive and Monterey Way (TSC item #2; approved 7-0 on 5/6/13).   Staff Memo & Attachments

10.     Approve an amended Temporary Use of Public Right-of-Way Permit for the Tour of Lawrence Campus Circuit Course, to be raced on Saturday 6/29/13.  Staff Memo & Attachments

11.     Approve a Temporary Use of Public Right-of-Way Permit for the Elvis 5K Walk/Run on Saturday, June 22, 2013, allowing the closure of various city streets in Old West Lawrence.   Staff Memo & Attachments

12.     Authorize the Mayor to sign Releases of Mortgage for Deron Belt, 811 East 11^th Street and Tate A. Janssen and Adrienne M. Janssen, 1705 Carmel Drive.   Staff Memo

13.     Receive the Lawrence/Douglas County 2013 Point-In-Time Homeless Count.   Staff Memo & Attachments

14.     Receive the 2013 first quarter report for the Bert Nash Outreach Program.  

15.     Authorize the City Manager to execute the Second Amendment to Commercial Lease Agreement with Riverfront Plaza, L.L.C., extending the lease of office space for the Development Services Division at One Riverfront Plaza, Suite 110, through 08/31/16.  Staff Memo & Attachment

C.        CITY MANAGER’S REPORT:   CM Report & Attachments - Updated 06/11/13

ADDRESSING THE COMMISSION:         The public is allowed to speak to any regular agenda item or give public comment after first being recognized by the Mayor.  Individuals are asked to come to the microphone, sign in, and state their name and address.  Speakers should address all comments/questions to the Commission.

D.        REGULAR AGENDA ITEMS:          

1.       Receive Lawrence Broadband Report from consultant.   Staff Memo & Attachments Powerpoint Presentation - Added 06/21/13

ACTION:      Receive report.

2.       Receive staff memo regarding an alternate site for the temporary transit hub.   Correspondence - Added 06/11/13

ACTION:      Direct staff as appropriate.

E.         PUBLIC COMMENT:

F.         FUTURE AGENDA ITEMS:  Staff Memo & Attachments

G.        COMMISSION ITEMS:

H.        CALENDAR:   Meeting List 2014 Budget Process Calendar

1.       Consider establishing possible study session on Tuesday, July 9, 4:00 p.m., to discuss budget.

· BTBC Phase II Expansion Groundbreaking Ceremony, Friday, June 14, 10:00 a.m.  Location:  2029 Becker Drive.

· City offices closed Thursday, July 4, in observance of Independence Day.

· City Commissioners invited to attend lunch with Planning Commissioners during their annual PC Orientation, Friday, July 12, 12:00 – 1:30 p.m.  Location:  City Commission Room.

· City Commission meeting scheduled for July 30 canceled due to fifth Tuesday of the month.

June 2013
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July 2013
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I.         CURRENT VACANCIES – BOARDS/COMMISSIONS:

Listed below are existing and upcoming vacancies on City of Lawrence Boards and Commissions.  If interested in serving on a board, citizens should visit the website at http://www.lawrenceks.org/boards to volunteer online, or send a letter of interest to the Mayor, P.O. Box 708, Lawrence, KS 66044.

150^th Anniversary Advisory Committee:

This is a new committee that shall have nine (9) members and will be tasked with advising the City Commission on the implementation of the 150^th Anniversary schedule of events and to recognize the 150^th Anniversary of the August 21, 1863 raid on the City of Lawrence by Quantrill and his followers.

Community Development Advisory Committee:

Two vacancies for positions that expire 09/30/13 and 09/30/15.  Eligibility requirements exist for this board.

Electrical Code Board of Appeals:

One vacancy for a position that expired 03/31/12.  Eligibility requirements exist for this board.

Human Relations Commission:

Two vacancies for positions that expired 09/30/12.  One vacancy for a position that expires 09/30/14.

Jayhawk Area Agency on Aging:

One vacancy on the Advisory Council for a position that expires 09/30/14.

Lawrence Alliance:

Two vacancies for positions that expired 11/30/12.

Lawrence Douglas County Advocacy Council on Aging:

One vacancy on this board.

Lawrence Douglas County Metropolitan Planning Commission:

One position expires 05/31/13 and is eligible for reappointment to an additional term.

Public Incentive Review Committee:

One vacancy for a position that expires 01/31/14.  Eligibility requirements exist for this board.

Sales Tax Audit Committee:

One vacancy for a position that expires 04/30/14. 

Sister Cities Advisory Board:

One vacancy for a position that expires 12/31/14.

Traffic Safety Commission:

One vacancy for a position that expired 04/30/13.