CITY
COMMISSION
MEETING AGENDA
April 6, 2004 – 6:45 p.m.
(Posted on webpage at 4:45 p.m. on 04/01/04)
UPDATES:
Updated at 5:00 p.m. on 04/05/04 to add correspondence from League of Women Voters regarding Consent Item No. 9-B, final play for Monterey Subdivision. The earlier update regarding Consent Item No. 9-A, final plat for Lake Pointe Addition was not referencing the correct agenda item. Please disregard the Lake Pointe Addition Correspondence. League Women Voters Correspondence on Monterey
Updated at 4:15 p.m. on 04/05/04 to add a map to Regular Agenda Item No. 8-A, final plat for Farmland Northwest Addition. Additional Farmland Area Map
Added correspondence from League of Women Voters regarding Consent Agenda Item No. 9-A, final plat for Lake Pointe Addition. League Women Voters Correspondence
Updated at 5:00 p.m. on 04/02/04 to add the 03/30/04 City Commission meeting minutes. CC Minutes
A. RECOGNITION/PROCLAMATION/PRESENTATION:
1. Proclaim the month of April as “PARKINSON’S DISEASE AWARENESS.”
2. Proclaim April 4 – 10 as “BUILDING SAFETY WEEK.” Building Safety Week
3. Proclaim April 12 – 18 as “NATIONAL COMMUNITY DEVELOPMENT WEEK.”
B. CONSENT AGENDA:
NOTE: All matters listed below on the Consent Agenda are considered under one motion and will be enacted by one motion. There will be no separate discussion on those items. If discussion is desired, that item will be removed from the Consent Agenda and will be considered separately.
1. Approve City Commission meeting minutes from 03/30/04. Minutes Memo CC Minutes
2. Receive minutes from various boards and commissions:
Public Transit Advisory Committee meeting of 03/18/04; PTAC Minutes
Board of zoning Appeals meeting of 03/04/04 DRAFT; BZA Minutes
Historic Resources Commission Action Summary of 03/13/04 DRAFT;
Planning Commission meeting of 03/17/04 DRAFT; Planning Minutes
Board of Electrical Examiners and Appeals meeting of 02/04/04; BOEE Minutes
3. Claims. Approve all claims.
4. Approve licenses as recommended by the Department of Administrative Services. Licenses
5. Approve appointments as recommended by the Mayor. Appointments
6. Bid and purchase items:
a) Approve bid from Conmat for one (1) melting kettle in the amount of $21,126.75 (Special Gas Tax Fund) for the Public Works Department. Melting Kettle Bid Tab
b) Approve bid from Sellers Equipment Co. for one (1) jetter/rodder/vacuum truck in the amount of $171,151.00 (Stormwater Utility Fund) for the Public Works Department. Jetter/Rodder/Vacuum Truck Bid
c) Approve bid from Key Equipment Co. for one (1) vacuum street sweeper in the amount of $160,700.00 (Special Gas Tax Fund) for the Public Works Department. Vacuum Street Sweeper Bid
d) Authorize the City Manager to approve a change order in the amount of $111,262.50 for additional rock excavation and related expenses for the Riverside Sanitary Sewer Pump Station project. Staff Memo
7. Adopt the following ordinance(s) on first reading:
a) Ordinance No. 7748 adopting the 2002 Edition of the National Electrical Code with local amendments as recommend by the Board of Electrical Examiners on February 4, 2004.
Staff Memo BOEE Minutes 2002 NEC Changes Ordinance 7748
8. Adopt the following resolution(s):
a) Resolution No. 6529, authorizing general obligation bond authority for main trafficway improvements for Congressional Drive between West 6th Street and Overland Drive in the maximum amount of $728,218. Resolution 6529
b) Resolution No. 6530, authorizing general obligation bond authority for main trafficway improvements for Overland Drive between Wakarusa Drive and Queens Road in the maximum amount of $1,424,997. Resolution 6530
c) Resolution No. 6538, authorizing the Mayor to sign the application for the 2004 Emergency Shelter Grant from the City to the State of Kansas.
9. Accept dedication of easements on the following plats:
a) PF-02-07-04: Final Plat for Lake Pointe Addition. This proposed multi-family residential and commercial subdivision contains approximately 29.7261 acres and is located north of Clinton Parkway and east 926’ from K-10 Highway (SLT). Submitted by Peridian Group, Inc., for Lake Pointe Addition, LLC, contract purchaser, and Yankee Tank Investors, Yankee Tank Investors, L.C., and Alvamar, Inc., property owners of record. (PC Item No. 1 on 3/17/04; approved 9-0.)
Staff Report Area Maps PC Minutes Plat Plans League Women Voters Correspondence
b) PF-02-08-04: Final Plat for Monterey Subdivision No. 8. This proposed 33-lot residential subdivision contains 11.7 acres and is located west of Monterey Way and north of Stetson Drive. Submitted by Landplan Engineering, P.A. for Michael D. Stultz, property owner of record. (PC Item No. 2 on 3/17/04; approved 9-0.)
Staff Report Area Maps PC Minutes Plat Plans League Women Voters Correspondence on Monterey
10. Approve declaration of surplus and found property and establish found property evidence sale; establish Saturday April 17, 2004 as date for auction of items.
11. Authorize the Mayor to sign a Subordination Agreement for Christine Lanier, 1812 Atherton Court. Staff Memo
C. CITY MANAGER’S REPORT: CM Report
D. REGULAR AGENDA ITEMS:
1. Receive comments from Mayor Dunfield.
2. Conduct election of new mayor.
Mayor Dunfield will receive nominations for mayor. Nominations for mayor will be closed. City Commissioners will vote for the position of mayor.
3. Conduct election of vice-mayor.
The new mayor will receive nominations for vice-mayor. Nominations for vice-mayor will be closed. City Commissioners will vote for the position of vice-mayor.
4. Comments of Mayor and City Commissioners.
Recess For Approximately 20 Minutes
5. Consider request to re-configure the Douglas County Economic Development Board to make it more representative of the stakeholders and other economic development organizations. Memo Ordinance/Resolution
ACTION: Adopt joint City Ordinance No. 7776/County Resolution, if appropriate.
6. Consider request of Jack Gaumnitz to install a gate in the right-of-way of N 1500 Road.
Staff Memo Gaumnitz Letter/Photos Map License Agreement
ACTION: Approve License Agreement, if appropriate.
7. Consider accepting dedication of easements on the following plats:
a) PF-01-05-04: Final Plat for Stonegate IV Addition. This proposed 105-lot residential subdivision contains approximately 40.39 acres and is located north of Peterson Road and east of Monterey Way (extended). Submitted by Landplan Engineering, P.A., for North Stephens, L.C., property owners of record. (PC Item No. 3B on 3/17/04; approved 8-1.)
Staff Report Photos Area Maps PC Minutes Plat Plans Correspondence
ACTION: Accept dedication of easements, if appropriate.
8. Consider accepting dedication of easements on the following plats:
a) PF-12-23-03: Final Plat for Farmland Northwest Addition. This proposed residential and office subdivision contains approximately 53.8931 acres and is located south of K-10 Highway and west of O’Connell Road. Submitted by The Peridian Group, Inc., for Eastside Acquisitions, L.L.C., property owner of record. (PC Item No. 4B on 3/17/04; approved 8-1.)
Staff Report Area Map PC Minutes Plat Plan
ACTION: Accept dedication of easements, if appropriate.
9. Receive Staff report on Harvard Street Traffic Calming Plan; consider approval of Engineering Agreement with Bucher, Willis & Ratliff.
Ordinance 7775 Staff Memo Map Traffic Safety Commission minutes (08/04/03) Traffic Safety Commission agenda (04/05/04)
ACTION: Adopt on first reading, Ordinance No. 7775 designating Harvard Road between Wakarusa and Monterey Way as a main trafficway. Authorize the City Manager to enter into an agreement with Bucher, Willis & Ratliff for engineering services for the Harvard Road Traffic Calming Improvements in an amount not to exceed $53,146.07, to be initially paid for from the Capital Improvement Reserve Fund, if appropriate.
E. PUBLIC COMMENT:
F. COMMISSION ITEMS:
G. CALENDAR: Meeting List
1. REMINDER – STUDY SESSION on Fire Station No. 5 on Wednesday, April 7 at 8:30 a.m. in the City Commission Room.
2. REMINDER – STUDY SESSION on Southeast Development on Wednesday, May 5 at 9:00 a.m. in the City Commission Room.
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*City Commission meeting dates are in black bold print
H. CURRENT VACANCIES – BOARDS/COMMISSIONS:
Listed below are existing and upcoming vacancies on City of Lawrence Advisory Boards. If interested in serving on a board, citizens should send a letter of interest to the Mayor, P.O. Box 708, Lawrence, KS 66044.
Downtown Parking Advisory Board:
One vacancy for the position held by Win Campbell, which expired 09/30/03.
Neighborhood Resources Advisory Committee (eligibility requirements must be met):
One vacancy for the position held by Gunter De Vries (North Lawrence), which expired on 12/31/03.
Sister Cities Advisory Board:
One vacancy for the un-expired position held by Nancy Hope, which will expire 12/31/06.
Traffic Safety Commission:
One vacancy for the un-expired position held by Brian Edwards which expires 04/30/05.
Uniform Building Code of Appeals (eligibility requirements must be met):
One vacancy for the un-expired position held by Ken White which expires 11/30/04.